1. “More Than Meets the Eye” Mary L. Harden NCBW National Secretary
National Coalition of 100 Black Women, Inc.
The Secretary
“More Than Meets the Eye”
Mary L. Harden
NCBW National Secretary
2017 NCBW Leadership Retreat
Washington, DC

2. The Secretary: More Than Meets the Eye
The Secretary is:
Member of leadership team
Member of Executive Committee
Officer on Board of Directors
Official witness

4. Recording or Corresponding
Some chapters have both a Recording Secretary and Corresponding Secretary.
In that case, duties are split, with the title being self explanatory.

5. Attend all Board meetings
Duties of Secretaries
Attend all Board meetings
Record a true and accurate rendition of meeting minutes
Verbatim report of discussions is not required
Motions and results are reqiured

6. Duties Keep record of: Maintain Board records and archives
Appointments
Board decisions or instructions
Board Attendance
Maintain Board records and archives
Communicate with chapter members regarding programs, general information, & meetings
Maintain chapter mailing/ list
Distribute correspondence

8. Duties Ensure safety and accuracy of all Board records
Provide proper notice of all meetings, according to bylaws
Ensure minutes are distributed to members as soon after each meeting as possible
Be familiar with organization’s legal documents:
Articles of Incorporation
Bylaws
IRS correspondence/State and local filings

9. Duties
Receive correspondence of the chapter and distribute to all appropriate parties
In consultation with President or other responsible individual, respond to requests, invitations, etc. All outgoing correspondence should be reviewed/edited for content, grammar and punctuation
Report on correspondence received and disposition thereof.

11. Duties
Serve as a clearinghouse and coordinator for correspondence, announcements and general information about the organization from committees
Perform duties of the President in her absence and the absence of the Vice Presidents

13. Confidentiality & Ethics
Many legal and financial entities require certification of board actions by the secretary before they will process certain documents and ownership changes.
Secretary’s role is a position of trust and requires strict confidentiality and ethical behavior.

15. The secretary