1. Data Pipeline Town Hall January 17, 2019
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Directory School Code Changes RITS/EDIS Special Education December Count Student October AERA Division H Outstanding Publication Awards Tentative SBD Dates Human Resources Student End of Year

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
December Finance
Designated Agency
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link (for migrant students) 9

10. Open Data Pipeline Collections
5/27/2019
Open Data Pipeline Collections
Snapshots
Special Education December Count
Human Resources
Coming Soon
Teacher Student Data Link Snapshot (for migrant students) 10

11. Directory 2019-2020 School Code Changes

12. School Code Changes Items that require a form to update Directory
Request a New School Code
Request Closing a School
Request for Grade Changes
Request for Name Changes
Forms

13. School Code Changes
If you have a school that is changing LEAs. Let me know that this is happening. In CDE’s systems the school will change authorizer but the school code will remain the same.

14. Data Pipeline Non-Public Schools and Directory Dennis St. Hilaire st
Data Pipeline Non-Public Schools and Directory Dennis St. Hilaire
Questions Dennis St. Hilaire Phone

15. RITS/EDIS

16. RITS/EDIS ENHANCEMENTS
Pipeline order of operations in file upload
Current view New view

17. RITS/EDIS ENHANCEMENTS
SASID Download Report
Case type will auto default to Read
Download File Format will auto default to CSV

18. RITS/EDIS ENHANCEMENTS
Auto Tab on Date of Birth

19. RITS/EDIS ENHANCEMENTS
Debbie Puccetti RITS/EDIS Consultant

20. Special Education December Count

21. Special Education December Count - Updates
Bugs
1. DC015: Teacher Probationary Status is required and not zero-filled for all teachers, except Purchased Service staff.
Newest fix moved to production 01/15
You should be able to zero-fill the Teacher Probationary Status on purchased service staff (Employment Status Code=23)
Create snapshot after 01/15
Reminders:
Choose the second Excel option ‘Excel 2007 Format’ when exporting error reports to Excel
DC114 and DC115 errors? FIRST check DC225 errors to see if these records are missing altogether from the Staff file. Adding them may resolve DC225, DC114, and DC115 errors.

22. Special Education December Count – Schedule
Wednesday, January 23rd – complete error free snapshot
all IEP and Staff Interchange errors resolved
December Count Snapshot errors resolved
Thursday, January 24th- 31st – Initial Report Review
Review December Count Staff and Student Cognos reports
No need to sign and submit to CDE until the next report review week
Thursday, January 31st is the following STATE DEADLINE. Date by which the Administrative Unit must have created a Complete Special Education December Count Snapshot in Pipeline.  
Upload the following signed reports to the ESSU Data Management System:
Staff Data Validity Certification Report (1 page)
Student Data Validity Certification Report (1 page)
These certify you have reviewed all the staff and student December Count reports with your director.
Special Education December Count - Lindsey Heitman - (303)

23. Special Education December Count – Reports Info
A pre-recorded Reports Training webinar will be posted online by next Wednesday, 1/23 that explains the reports and the last steps involved with the collection.
will be sent with link and more info once it’s posted
December Count Office Hours: January 30th from 2:00 – 3:00
Login Information:
Call-in number:
Special Education December Count - Lindsey Heitman - (303)

24. Special Education December Count Contact Info
Special Education December Count contact information
Lindsey Heitman – (Primary contact)
Orla Bolger –
*Please include your AU #, District #, Error code # (if applicable), and phone number in s 
Resources
Special Education IEP Interchange:
Staff Interchange:
Special Education December Count Snapshot: 24

25. Student October

26. Student October
Public release of Student October Count Data will be Thursday, January 24th.
Districts will be able to preview their own data a few days before that. Please note that the data is embargoed for public release however, until January 24th.
Contact Information: Genevieve Hale at

27. AERA Division H Outstanding Publication Awards Division H: AERA’s home for people dedicated to applied research, evaluation, and assessment in the schools.

28. Background AERA typically focuses on journals and books.
About 40 years ago, Division H needed to show AERA’s membership that there’s a wealth of R&D in the schools that isn’t found in journals and books. 
The real goal of the Division H Outstanding Publication competition is participation, not just awards. 
At one point, there were over 100 entries each year. 
About 1/3 of that now, even though today there are more outstanding publications than ever in our school systems.
Share yours! 
Show AERA that the evaluators, researchers, and assessment directors in the schools are the ones in touch with what works and what’s happening.

29. Categories for Entries
Advances in Methodology
Applied Research Reports
Program Evaluation
Assessment/Accountability
Outstanding Dissertation/Thesis
Communicating Research, Accountability, Evaluation and/or Assessment to Lay Audiences

30. Requirements for Submissions
You don’t have to be a member to submit
AERA Division H 2019 Outstanding Publications Competition handout available below
Include:
Abstract or summary
Description of the purpose
Methodology and data used
Summary of the results
Discussion of findings, conclusions and/or recommendations
Submissions due midnight January 31st

31. To Explore Past Entries Go To: ww.ARNIEdocs.info
Search with these tags in quotation marks for each category.  Change the year for earlier entries.
“2018 Applied Research”
“2018 Assessment & Accountability”
“2018 Communicating Research, Accountability, Evaluation & Assessment”
“2018 Outstanding Dissertation/Thesis”
“2018 Program Evaluation”
If you want to find only the winning entries, use these tags.
“2018 Applied Research Winner”
“2018 Assessment & Accountability Winner”
“2018 Communicating Research, Accountability, Evaluation & Assessment Winner”
“2018 Outstanding Dissertation/Thesis Winner”
“2018 Program Evaluation Winner”

32. Tentative Student Biographical Data (SBD) Dates

33. CoAlt: ELA and Math (DLM)
Tentative SBD Dates 2019
WIDA ACCESS for ELLs
March 18th to March 26th
SAT/PSAT
May 16th to May 23rd
CMAS: Math, ELA, CSLA, Science, Social Studies and CoAlt: Science and Social Studies
May 20th to May 30th
CoAlt: ELA and Math (DLM)
May 29th to June 5th
Manual updates and training webinars will be available prior to WIDA ACCESS SBD

34. SAT Pre-ID
The SAT Pre-ID data is available in Data Pipeline under SAT SBD as file type-> Vendor and extract type -> Pre- coded Labels Data has already been sent to the vendor, this is just for your information so you know which students to expect labels for.

35. Human Resources

36. Human Resources Timeline
Wednesday, January 23rd: HR Snapshot Created
Thursday, January 24th – 31st : Special Education Report Review
January
Thursday, February 14th: Snapshot Error Free
Thursday, February 14th – 21st: Snapshot Report Review
Thursday, February 21st: Final Deadline
February
Human Resources– Annette Severson –

37. Updates are now in the system.
ESSA Crosswalk Update
Elementary Endorsements are linked with additional content areas for elementary level:
English Language Arts
Mathematics
Natural Science
Art
Foreign Languages
Physical Curriculum
Music
Social Sciences
Updates are now in the system.
Human Resources– Annette Severson –

38. Reminder – Educator Shortage Survey
Colorado state statute and Federal law require CDE to report educator shortage data annually to provide support for shortage areas and for continuation of financial benefits. Each district must complete the Educator Shortage Survey prior to obtaining CDE approval on the Human Resources Snapshot. The survey should only be completed once for each district by appropriate staff. The district’s Human Resource team may be in the best position to respond to the survey. Click Educator Shortage Survey to begin the survey. Information found at:

39. Human Resources Snapshot information:
Resources and Contact Information
Human Resources Snapshot information:
Annette Severson:
Staff Interchange information:
Lindsey Heitman:
Human Resources– Annette Severson –

40. Student End of Year

41. Student End of Year 2017-2018 Rates
The state 4-year graduation rate for the Class of 2018 was 80.7%, a 1.7 percentage point increase from last year.
Part of the increase in the graduation rate (0.8 percentage points) is students are participating in the ASCENT program.
Students participating in ASCENT who have met graduation requirements can now be recorded as graduates. (Students participating in ASCENT who have not met graduation requirements are coded as continuers.)  
The state dropout rate decreased to 2.2%, an all-time low.

42. New Mobility Rate Calculation
Reminder of Mobility Rate definition change:
Starting October 1st rather than the beginning of the school year
All entry types are included if the student is enrolled on or after the October Count date. 
All exit types are included (unless they are the graduating or completing exit types of 90, 92, 93, 94, and 95 or the exit type of ‘00’).
A student must have a gap in attendance of more than 10 days in order to be considered mobile. 
Improvements to mobility Cognos reports to be released soon!

43. State's graduation rate continues to improve
Student End of Year
View CDE’s Student End of Year news release -
State's graduation rate continues to improve
Help improve the Student End of Year data collection!
Contact Information: Amanda Callinan at or

44. Thursday, January 24th, 2019 9 a.m.-10 a.m.
Thank You
Martin Luther King Day
Next Town Hall:
Thursday, January 24th, a.m.-10 a.m.