1. Quarterly Finance Training-Campuses
July 23rd, 2018

2. Topics of Discussion Budget CADS Team P-Cards Education Foundation
RevTrak
Print Shop
Legal
Purchasing Benefits
Accounts Payable

3. budget
Amy Parker
X 8024

4. Budget
Multiple Years
Q & A

5. Cads team
Becky Beverly x 8015
Renee Beck x 8018

6. CADS Team Topics Budget Meetings Carry-Forward POs FSRM
Additional Items

7. Budget Meetings Office Professionals/Accountants & Budget Managers
Contact Becky Beverly to Schedule

8. Carry-Forward POs How Should I file these?
The report is run based off of the Year the PO was created
It is up to you how to file them, but you will need to let Internal Audit know how your POs are filed

9. Financial Service Resource Manual (FSRM)
Replacing Activity Fund Manual
Covers both campuses and departments
Added section for Revtrak
More in depth Cash Handling
Updated Forms
Added Appendix for Training Documents for each department

10. Additional Items 6343 Revenue 5755
New object code for items for resale
Will always go with function 36
Contact Amy Parker to set up the accounts
Revenue 5755
Rolling out updated revenue accounts for sales
Will Change Charge Codes
Discuss at next Quarterly Training
Roll-out Jan 2019

11. P-Cards
Ja’Netta Washington
X 8309

12. FY P-card Deadlines

13. Reminders
When reconciling your travel P-card charges, please include the name of the individual traveling in the note section
If you decide not to include the individual's name, please attach a copy of the travel request form with the transaction envelope packet
 Reallocating P-card charges
Please make sure the budget code being used in ControlPay is an active budget code in MUNIS
If the budget does not exist, contact Amy Parker and request the budget code to be created
If a budge code is not referenced on the reconciliation documentation or the budget code is invalid, a default budget code of 30GF or general supply will be used by Finance

14. Education foundation
Ashley Walker

15. Resource Development Accountant adwalker@humbleisd.net / 281-641-8082
Ashley Walker
Resource Development Accountant /

16. EMPLOYEE CAMPAIGN REBATES FROM 2017-2018
WHAT ARE ALLOWABLE PURCHASES?
Besides following district procedures in expending funds (using approved vendors, etc), the Foundation recommends that the employee campaign rebate be used towards purchases that assist those campuses and departments in meeting student needs. How a principal defines that is up to their discretion.
Check presentations August 13th -17th . Details on times and dates per campus/department will be ed soon.
Employee campaign information is here -

18. Revtrak
Kathy Fontenot

19. REVTRAK Anything you collect money for can be listed on RevTrak
Let someone else do the paperwork
Less Cash in Backpacks
RevTrak Deposits are processed in half the time of conventional cash/check deposits
No Sales Tax Reporting required by campus

20. LISTING
Go to Financial Services Division/Forms and Training for Financial Services/RevTrak

21. Yellow can be filled out by the sponsor.
Purple is where the funds will be deposited.
When finished send to
Try to allow as much time as you can for
Approval and setup. Don’t let every listing be an emergency.
Allow enough time for the money to be in the account for pre-sales. It takes 3-5 business days between the sale and when the money is deposited in the activity account.

22. Located at
Financial Services Division/Forms and Training for Financial Services/RevTrak

23. Upcoming Zoom trainings: Thursday August 2 10:30 am Thursday August 9 10:30 am Thursday August 16 10:30 am Thursday August 23 10:30 am

24. RevTrak
“Re-List”
Check Website for Listing
Transition

25. Print shop
Brandi Enard

26. PRINT SHOP Why order online… See the product before you order
Track the order’s progress
More efficient submission and tracking
The plan was to go all electronic last year but Harvey happened – Goal: all electronic submission

27. Where to find W2P
Look in MyHumble
Log in with MyHumble credentials

28. Arrangement in W2P Product
Products in W2P are arrangement by category.
The categories are listed down the left hand side of the screen.

29. Types of Books Available:
Side Stitch – Two side staples; up to 100 sheets of paper
Saddle Stitch - folded in half with two staples in the middle; two sizes 8.5 x 5.5 and 8.5 x 11; limit of 15 total sheets
Coil or Comb Bound - Holes punched in left hand side
and spiral wire or plastic combs threaded
through holes; handles larger documents

30. Business Cards
Fill in the blanks and the system will create a plain black and white business card.
Design your own 3.5 x 2 card and upload it to W2P.

31. Envelopes #10 envelopes - window or standard
#10 envelopes – linen for letterhead
A4 envelopes
10x13 white envelopes
9 x 12 white envelopes

32. FORMS : Print Shop has set up commonly needed forms for easy selection:
Car Pool Sign
Flash cards
Elementary Discipline
Humble ISD Parent/Teacher Conference Form
Notice of Procedural Safeguards
Transport of Student Records
Child Study Team of ELL Recommendations
Humble ISD – Restraint Report Form
Request for Absence
Staff Development Out of District
Clinic Passes
Clinic Visit Record
Health Professional Check out Pass
Immunization Reminder/Termination Notice
AND MUCH, MUCH MORE
New forms being added daily. If you need a form added, contact the Print Shop.

33. FastTrack is a service available to campuses
FastTrack is a service available to campuses. Simple copies – black/white, 8.5x11 bond paper, staple and hole punching optional.
Discount price 74% off regular price
Quickest turnaround
General Printing offers more paper choices including special order paper, color/black, other options available.

34. Letterhead
EZ Letterhead - fill in the blanks. No design work necessary.
Special Order Letterhead -
Supply your own design. 8.5x11, choice of paper, simplex and no watermark

35. MULTIPART FORMS - NCR Design your own form:
Choice of 2, 3 or 4 part NCR paper
Black Ink only
Cut to size
Full Sheet 8.5 x 11
Half Sheet 8.5 x 5.5
Quarter Sheet 4.25 x 5.5
Six-Up 4.25 x 3.67

36. Notepads – design your own
Half Sheet 8.5 x 5.5
Choices:
White or Color Paper
Ink – Black or Color
50 sheet pad or 100 sheet pad
Quarter Sheet 4.25 x 5.5
Choices:
White or Color Paper
Ink – Black or Color
50 sheet pad or 100 sheet pad

37. Posters Available: White or Color Paper Ink – Black or Color
Choices:
White or Color Paper
Ink – Black or Color
Sizes available:
8.5 x 11
11 x 17
12 x 18
18 x 24
24 x 36

38. Stickers – great for visitor stickers
White in stock
Can order other colors
Cut to size
Clings – Great for window signs, parking stickers, school spirit
White or Clear- Up to 12 x 18 in size
Cut to size

39. Who is going to teach my teachers how to use W2P?
Print Shop will come to your campus
Zoom web meetings
Eduphoria
Two ecourses available now
More to come…

40. Who to call for help: Brandi Enard x8944 Susan Osborne x8226
Kathy Fontenot x8928

41. legal
Becky Rangel
X 8156

42. Legal Website Update Template Update EDGAR Contract Process Update
Quote requirement
MUNIS Entry
Cost Price Analysis
Contract Process Update

43. purchasing
Melinda Sappington
X 8999

44. Purchasing

45. benefits
Tina Vasquez
X 8013

46. Open Enrollment

47. Accounts payable
Crystal Carter
X 8071

48. Accounts Payable Vendor letter changes coming soon
New POs for monthly service vendors (Ricoh,Xerox,etc)
Receiving Records- What does this mean
Quarterly PO reviews for campuses and departments 
Mileage Forms and approvals