1. PO Reconcile / Invoice Approval Debbie Longo VP, Client Services

2. Invoice Approval PO Reconcile Already existed
Allows for Cost Adjustments on previously received POs
Allows for tracking of associated costs (freight, labor, etc.)

3. PO Reconcile / Invoice Approval
PO Reconcile and Invoice Approval
Combined program –
Reconciliation Only
PO Reconciliation and Invoice Approval
Includes everything in PO Reconcile only
Allows for multiple Purchase Orders to be approved for a Vendor Invoice

4. Invoice Approval PO Reconcile and Invoice Approval
Can be used for Drop Ship purchase orders
Allows for all parts of Vendor Invoice to be allocated to different GL accounts
Matches the PO Receiving data to the Vendor Invoice

5. Invoice Approval PO Reconcile and Invoice Approval
Can apply credits to the Invoice
Creates an AP Invoice record to be transferred to MS Dynamics GP A/P, Peachtree A/P or any other A/P system that supports a file transfer

6. Invoice Approval Invoice Approval walk-through
Enter Vendor or Search for Vendor
Notice options at top of screen

7. Invoice Approval Invoice Approval walk-through Vendor Inquire (F5)
Opens Vendor Maintenance for this Vendor

8. Invoice Approval Invoice Approval walk-through PO Inquire (F6)
Opens Purchase Order Inquire for this PO
Must have already entered a PO to reconcile

9. Invoice Approval Invoice Approval walk-through PO Note (F7)
Opens PO Notes box for this PO
Must have already entered a PO to reconcile

10. Invoice Approval Invoice Approval walk-through Order Inquire (F8)
Opens Order Inquire for Drop Ship POs

11. Invoice Approval Invoice Approval walk-through
Enter Invoice # and Invoice Amount

12. Invoice Approval Invoice Approval walk-through
Enter or search for the 1st PO on Invoice

13. Invoice Approval Invoice Approval walk-through
Enter the Approved Quantities

14. Invoice Approval Invoice Approval walk-through
Enter next PO and approved quantities

15. Invoice Approval Invoice Approval walk-through Enter Shipping, Sales
Tax and Other
Amounts
Save when
$ Remaining
= $0.00

16. Invoice Approval Invoice Approval walk-through
When a record is saved you receive this message:

17. Invoice Approval
AP Transaction Export

18. Invoice Approval
Division Maintenance

19. Invoice Approval