1. Writing a Formal Letter

2. The Format your address date name and position address greeting
25 Herzl Street
Tel Aviv
Israel
March 20, 2009
John Smith
Manager
My Music Shop
12 Main Street
Anytown, New York
USA
Dear Mr. Smith,
Sincerely,
Rachel Cohen
your address
date
name and position
address
greeting
closing

3. Greeting If you know the name of the person you are writing to, use:
Dear Mr. / Mrs. Cohen,
If you don’t know the person’s name, use:
Dear Sir,
Do not use:
Hello!
Do not indent the greeting.
Don’t forget the comma!

4. State your reason for writing
First Paragraph
State your reason for writing
I wish to complain about the service that I received at your restaurant.
I would like to apply for the job of camp counselor that was advertised in Sunday’s newspaper.
I saw your advertisement in the newspaper and I am writing to request further information about the services you offer.

5. The body of your letter. Be sure to use formal language.
Second and Third
Paragraphs
The body of your letter. Be sure to use formal language.

6. Fourth Paragraph
Write a final sentence or sentences to sum up and / or to ask for a reply.
In conclusion,
I would appreciate…
I have enclosed…
I look forward to your reply.

7. Closing Use: Sincerely, Yours truly, Sincerely yours, Do NOT use:
Love,
Your friend,
Bye!