1. D7750 Rotary Foundation Banquet
Welcome to
Carolinas’ PETS 2018
D7750 Rotary Foundation Banquet
March 15-17, 2018 1

2. D7750 Rotary Foundation Banquet
Club Operations
D7750 Rotary Foundation Banquet
PDG Terry Weaver District Trainer 2

3. Pages 20-22 CLUB MEETINGS Written Agenda
Everyone on Agenda receives in advance
Fit to your club and your club culture
Capture Visitor and Guest Names & Contact Information at Check-in 3

4. Page 20 SAMPLE MEETING AGENDA Opening/Welcome
Pledge of Allegiance (optional)
Song (optional)
Ecumenical Invocation (optional)
Visiting Rotarians
Guests
New Member Introductions
General Announcements
Member News/Happy Bucks, etc.
Speaker Introduction
Speaker
Closing Announcements/Reminders/Upcoming Events
4-Way Test 4

5. Page 20 BOARD MEETINGS At least Quarterly Written Agenda
Board receives Agenda in advance
Board receives Minutes in advance (Written minutes required < 60 Days after mtg.)
Best Practice – Record the meeting for the person writing Minutes
Recommendation – Board Retreat before 7/1 5

6. Page 20 SAMPLE BOARD AGENDA Opening Ecumenical Invocation (optional)
Approval of Minutes, last meeting (Written minutes now required within 60 days of Board meeting per April 2016 Council on Legislation)
-- Secretary's Report
-- New Member Proposals
-- Resignations
Treasurer's Report
-- Balance Sheet
-- Income Statement
-- Delinquent Members
Committee Chair Reports
Progress Review - Presidential Citation & Governor's Award
Closing Announcements/Reminders/Upcoming Events 6

7. Page 21 BUDGETS & BUDGETING Balance Sheet (updated monthly)
Income Statement (updated monthly)
Board Review (minimum: Quarterly)
Budget – month-by-month
See Club Budget Guidelines Page 22
DO NOT use The Rotary Foundation funds for reserves – remit to TRF monthly or quarterly
AG available for help 7

8. Page 23 LEADING CHANGE Classic Error Solution
Allowing Too Much Complacency (Rotary’s #1 Enemy)
Establish a Sense of Urgency
(Eliminate "Happy Talk", Create a Crisis)
Failing to Create a Sufficiently Powerful Guiding Coalition
Create a Powerful Guiding Coalition
(a small group of thought leaders)
Underestimating the Power of Vision (or the vacuum if one is lacking)
Create a Vision
(Characteristics of an effective Vision)
Undercommunicating the Vision by a Factor of 10 (or 100 or even 1,000)
Communicate the Vision
(Key Elements of effective communication)
(Situation, Problem, Implication, Need)
Permitting Obstacles to Block the New Vision (including elder naysayers)
Empower others to act on the Vision
(Confront those who undercut the Vision)
Failing to Create Short-Term Wins
Celebrate Short-Term Wins
(Congratulate achievers, build momentum) 8

9. You are the front line of the army fighting Rotary's biggest enemy
ROTARY’S #1 ENEMY
You are the front line of the army fighting Rotary's biggest enemy
Complacency 9

10. Page 21
ROTARY’S #1 ENEMY 10

11. D7750 Rotary Foundation Banquet
Club Operations
D7750 Rotary Foundation Banquet 11