1. Rennan Duffour State Deputy
DIOCESAN MEETINGS
March 2019
Rennan Duffour State Deputy
Louisiana State Council

2. Louisiana State Council AGENDA – DIOCESAN MEETING
Diocesan Administrator
Prayer & Opening Intro
Diocesan Specific Issues
State Deputy
Louisiana Goals State
Membership
Programs
Master’s Representative
4th Degree
Insurance Representative
Insurance Support
State Secretary
Finances
Close Out
Q&A
Final Comments
Closing Prayer

3. Diocesan Administrator
Diocese Specific Topics and Issues

4. Louisiana State Council GOALS 2018-2019 FRATERNAL YEAR
Circle of Honor
Total new Membership Intake = 1,410
Net Membership = 750
Star Councils = 45
New Council Development = 5
Council Reactivation = 6
Pinnacle Award
Intake 110% = 1,551
Hispanic Council Growth Goals
New Council Development = 1
Reactivations = 1
Round tables = 75
Net/Net = 100
True Growth 2.5% = 34,455
Active Council Recruiting = 195
Intake under 40 Years Old = 40%

5. Louisiana State Council NEW PROGRAMS / INITIATIVES
New Programs and Initiatives have been developed and implemented in the Columbian Year
Faith in Action Supreme Initiative
Implement the Supreme Initiative to bring more visibility of our Catholic Faith to our Church, Families and Communities
Online Membership
Electronic Membership Recruitment & Sign-up

6. Louisiana State Council NEW PROGRAMS / INITIATIVES
New Seminary Council at St Joseph Seminary in Covington has been established
Young Adult Committee
Develop and Implement new Ideas to Attract Younger Adults / Families to the K of C and Identify what Programs and Activities will maintain their Interest to remain Active

7. Louisiana State Council NEW PROGRAMS / INITIATIVES
Catholic School Tuition Assistance Lottery Program
Develop and Implement a Program to assist Young Families financially with Catholic School Education
Reduction in State Overhead
Study, Recommendation and Implementation of reduction in State Overhead Costs

8. Louisiana State Council STATE OFFICE
Significant changes implemented at the State Office.
The State Office Building in Lafayette has been leased to the Dean Insurance Agency.

9. Louisiana State Council STATE OFFICE
State Office Services and Responsibilities have been reduced
Meetings with the State Administrator will be by appointment only
Staff reduced to State Administrator on Retainer with support Clerical Support on an as-needed basis
Reductions in printed materials are being implemented
Streamlining of process where possible

10. Bobby Charpentier State Membership Director

11. ONLINE MEMBERSHIP
A Program for Recruiting
and Engaging New Members

12. Landing page for candidates: kofc.org/joinus

13. Officers Online Tab
Online members assigned to your council will appear in the prospect tab.
Councils will only have an assigned link.
Only available to grand knights and financial secretaries.

14. Assigned Tab
The assigned list will include only members who have expressed interest in joining your council or who have been assigned by the state membership team.

15. Additional Information
To view additional information about the member including contact information, click the member’s name.
The member info will pop-up in another window.

16. Member Pop-Up Information

17. So Far….. July: 21 August: 30 September: 19 October: 21 November: 19
December: 22
January: 32
February: 32
196 members have signed up online
Average age is 42
39% converted

18. DELTA CHURCH DRIVE

19. Steps to Follow Attend a webinar on the new program
Missed the webinars? Contact RTD Darryl Barrios ASAP!
Schedule your church drive date with your pastor
Order your custom Delta Church Drive kit
Online order form can be found on state website or contact Darryl Barrios
Orders can only be fulfilled AFTER a council completes a webinar
Set up your council’s Prospect Landing Page
Set your goals and set up your practice sessions
Conduct your Delta Church Drive

20. Darryl J. Barrios Regional Training Director Southeast United States

21. BUILD A PROSPECTING CULTURE
Identify prospects online
Create your council’s landing page today at
info.kofc.org/pagerequest

22. Q: What is a Prospecting Landing Page?
A digital version of a prospect card with a few extras
First – allows you to follow up with prospect immediately!
Create your page at info.kofc.org/pagerequest

23. Q: What is a Prospecting Landing Page?
Second – they will automatically start receiving s with info about who the Knights are and what we do.
Finally – allows online membership team to track what prospects are interested in and clicking on.
Create your page at info.kofc.org/pagerequest

24. Prospecting for New Members
Supreme will build a custom Prospecting Landing Page for your council that can be used on a phone, tablet, or computer.
Create your page at info.kofc.org/pagerequest

25. Q: How do I get a custom Prospecting Landing Page for my council?
Council fills in information and clicks submit.
Supreme will contact you in 2-3 business days.
Create your page at info.kofc.org/pagerequest

26. Q: How does our Prospecting Landing Page work?
Fill in prospect’s first name, last name, and address.
Optionally include his phone number and city.
Click submit.
Create your page at info.kofc.org/pagerequest

27. Prospect receives auto-generated email through Supreme’s marketing software called Marketo.
Supreme will send weekly s with info about the Order and how to join.

28. Create your page at info.kofc.org/pagerequest
Q: Will my council receive the prospective member’s contact info?
Yes.
Be sure to include the address of the designated council member (membership director or grand knight) when setting up the landing page.
Create your page at info.kofc.org/pagerequest

29. The designated council member will receive an email every time a prospect fills out the form.

30. Louisiana Membership Intake Goal
Quota: 1,410
March 14: 887
62.91%
Need: 523

31. Membership Net Gain
Quota: 750
March 14: 324
Need: 426

32. Membership Net/Net
Quota: 100
March 14: -132
Need: 232

33. Membership Star Council
Goal: 45
43 councils on track for membership
29 councils on track for insurance
14 councils met membership quota
10 councils met insurance quota
1 council met both – 3465 Metairie

34. Membership / Active Council
123 councils have not recruited any new members this year!

37. Cash Prizes $3,500 total in lottery 1st place is $2,000
2nd place is $1,000
3rd place is $500
Council must recruit one member to qualify

38. Cash Awards for Recruiters and DDs
Prizes awarded twice per year in each diocese
Jan 1 - Jun 30
Jul 1 - Dec 31
$50 cash each

39. ** NEW COUNCIL INCENTIVE **
Lottery drawing each month for April, May, and June
Recruit 2 members to qualify
Monthly prize is $400 cash

40. Percent of Total Louisiana Intake
Alexandria – 6%
Baton Rouge – 15%
Houma-Thibodaux – 9%
Lafayette – 16%
Lake Charles – 8%
New Orleans – 30%
Shreveport – 3%
Online members not in a Council – 13%

41. Baton Rouge Diocese Tommy Ruemker
Total Council Quota: 451
Total YTD Gain: 130
Total YTD Loss: 66
Total YTD Net: 64
Total Need: 321
15%
of total
LA intake

42. Star Tracker Report

43. Baton Rouge Diocese – District 22
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
2952 17 4
4874 12 8
5627
10178 7
10911 6 5
11060
Antonino Anzalone
Quota: 38
YTD Gain: 17
YTD Loss: 0
YTD Net: 17
45%

44. Baton Rouge Diocese – District 22
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
2952 6 4
4874
5627 3 1
10178 -1
10911
11060
Antonino Anzalone
Quota: 15
YTD Gain: 6
YTD Loss: 1
YTD Net: 5
33%

45. Baton Rouge Diocese – District 23
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
1087 12 2 7 -5
1099 16 1
5352 5
10606 4
11061 6 15
-15
Anthony Vavasseur
Quota: 30
YTD Gain: 3
YTD Loss: 22
YTD Net: -19

46. Baton Rouge Diocese – District 23
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
1087 4
1099 6 2 -2
5352 3
10606
11061
Anthony Vavasseur
Quota: 13
YTD Gain: 1
YTD Loss: 4
YTD Net: -4

47. Baton Rouge Diocese – District 24
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
970 19 2
2875 9 3 -3
10744 7
12068 4
Robert Bewick
Quota: 28
YTD Gain: 2
YTD Loss: 6
YTD Net: -6

48. Baton Rouge Diocese – District 24
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
970 7
2875 3
10744 1
12068
Robert Bewick
Quota: 12
YTD Gain: 1
YTD Loss: 1
YTD Net: 0

49. Baton Rouge Diocese – District 25
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
2657 13 2 3
3796 8 5
6389 10 4
8147 9 6 1
8342 23 7
Ralph Roger
Quota: 44
YTD Gain: 26
YTD Loss: 10
YTD Net: 19
43%

50. Baton Rouge Diocese – District 25
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
2657 5
3796 3 1
6389 2
8147
8342 8
Ralph Roger
Quota: 15
YTD Gain: 8
YTD Loss: 4
YTD Net: 4
27%

51. Baton Rouge Diocese – District 26
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
1514 15 3 1 2
1817
6753 9
11857 8
13145 4
Randy Millet, Sr.
Quota: 36
YTD Gain: 9
YTD Loss: 1
YTD Net: 8
22%

52. Baton Rouge Diocese – District 26
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
1514 5 2
1817
6753 3 -2
11857
13145
Randy Millet, Sr.
Quota: 13
YTD Gain: 2
YTD Loss: 2
YTD Net: 0

53. Baton Rouge Diocese – District 27
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
1998 5
2150 6 1 4 -3
7856
8030
8878 12 10 9
Herb Hollkamp
Quota: 23
YTD Gain: 17
YTD Loss: 13
YTD Net: 4
17%

54. Baton Rouge Diocese – District 27
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
1998 3
2150 1
7856
8030
8878 4 -1
Herb Hollkamp
Quota: 11
YTD Gain: 3
YTD Loss: 1
YTD Net: 2
18%

55. Baton Rouge Diocese – District 28
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
969 8 1
3298 6
3331 5
3743 14 10
9692 13 4 -4
10613
13632
William Rimes
Quota: 39
YTD Gain: 18
YTD Loss: 8
YTD Net: 10
26%

56. Baton Rouge Diocese – District 28
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
969 3
3298
3331
3743 5 1 -1
9692 2 4 -2
10613
13632
William Rimes
Quota: 18
YTD Gain: 2
YTD Loss: 5
YTD Net: -3

57. Baton Rouge Diocese – District 29
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
2807 15 5 4 1
4085 10
6326 17 13
10080 7
Robert Nolan
Quota: 34
YTD Gain: 22
YTD Loss: 4
YTD Net: 18
52%

58. Baton Rouge Diocese – District 29
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
2807 5
4085 4 1
6326 6
10080 3
Robert Nolan
Quota: 13
YTD Gain: 3
YTD Loss: 1
YTD Net: 2
15%

59. Baton Rouge Diocese – District 30
Membership
Council
Quota
YTD Gain
YTD Loss
YTD Net
4030 16 1 -1
5530 14 5 4
8601 9 2
9247 10 6
10455
15064
Donald Pourciau
Quota: 45
YTD Gain: 15
YTD Loss: 4
YTD Net: 11
24%

60. Baton Rouge Diocese – District 30
Insurance
Council
Quota
YTD Gain
YTD Loss
YTD Net
4030 6
5530 5 1 -1
8601 3 2
9247 4
10455
15064
Donald Pourciau
Quota: 17
YTD Gain: 7
YTD Loss: 3
YTD Net: 4
24%

61. Cody Reed and Julian Gluck
YOUNG KNIGHTS
Cody Reed and Julian Gluck

62. Who We Are WE ARE BROTHER KNIGHTS! Between ages 18 and 40
Active in our roles in our councils or as Field Agents
We want to see the order grow
We want younger men to join our ranks

63. Our Goals
We are available to help with recruiting events for your council especially to be the “young face” for your recruiting drives
Make ourselves available at Young Adult events through each diocese and the archdiocese.
Building a team across the state to have presence at these events.
Establishing/reestablishing college councils across the state.

64. Fr. Joseph LaFleur Council 17205

65. Mark Carver State Program Director
PROGRAMS
Mark Carver State Program Director

66. Star Council Pay Supreme Per-Capita
Fr. McGivney Award (membership quota)
Founders’ Award (insurance quota)
Columbian Award (programs and forms)
* Must also be Safe Environment compliant

67. Star Council
You must meet membership and insurance quota by June 30th.
Supreme must receive, process, and record the Form 100 and insurance application by June 30th.
If you wait until the end of June to submit the Form 100 or application, you will be too late.
* Must also be Safe Environment compliant

68. Columbian Award
Earn 4 program credits in Community, Faith, Family, and Life.
Conduct the 4 mandatory programs:
Spiritual Reflection
Consecration to the Holy Family
Helping Hands
Novena for Life
Submit Form SP7 (Columbian Award application)
Submit Form 1728 (Fraternal Survey)
Submit Form 365 (Program Personnel Report)
Comply with Safe Environment requirements by May 1st

69. Councils Missing Form 365 Baton Rouge Diocese
969
1087
1099
2875
3331
3796
4030
8601
9219
11060
12068
15064

70. Councils Missing Form 1728 Baton Rouge Diocese
969
1087
1099
1998
2875
2952
3298
3331
4030
4085
5352
5530
8030
8342
9219
10178
10455
10606
11060
11061
11857
12068
15064

71. State Council Service Program Award
Supreme Program / International Award
Recognizes Best Program by a Council (Faith, Family, Life, & Community)
State Deputy picks the winners
Submit STSP Entry Form

72. Forms available at LouisianaKC.org
State Awards
State Deputy’s Award
Fleur de Lis Award
Areas of Evaluation
Administration
Form submissions
Council participation
Council programs
Forms available at LouisianaKC.org

73. State Awards Must be Safe Environment compliant by April 1st.
Directors must receive grading forms by April 5th.
State Office must receive the STSP Entry forms by April 5th.

74. Youth Expansion Program (YEP)
Quota: The council’s quota is $10 for each Regular Member.
Regular member does not include Inactive, Members, Honorary Members, Honorary Life Members, and Disabled Members.
Supports:
Youth Contests (Free Throw, Posters, etc.)
CYLA (college scholarships)
Seminarians
Catholic Student Centers
Right to Life events

75. Youth Expansion Program (YEP)
Mail checks to:
Melvin Burrell
PO Box 113
Hahnville, LA
In the memo section, write YEP followed by your council number

76. Safe Environment Program Faith in Action Requirements
Roles
Training
Background Check
ARMATUS Administration
Grand Knight X
Faithful Navigator (Squires)
Program Director
Family Director
Community Director
Squires Chief Counsellor
Squires Adult Counsellor

77. Upcoming State Events Texas Hold ‘em on March 23 Plaquemine, LA
Disc Golf on April 27
Lafayette, LA
BBQ Contest by June 30
Each Diocese

78. Knights of Columbus State Convention
114th Annual
Knights of Columbus State Convention
May 3 – 5, 2019
Crowne Plaza Hotel
Baton Rouge

79. Start video now

80. Knights of Columbus State Convention
114th Annual
Knights of Columbus State Convention
Business
Entertainment
Social Activities

81. State Convention Committee Meetings Speakers/Reports
Elect State Officers
Elect Supreme Convention Delegates
Vote on Resolutions
Approve the Budget

82. $40 late charge if register
Registration Fees
Voting Delegate – FREE
State Family – FREE
Alternate Delegate – $85
Council Officer – $85
KC Visitor – $85
Spouse/Guest – $85
Children – $50
$40 late charge if register
after April 15

83. Social Activities Crawfish Boil/BBQ – $25/person
Golf Tournament – $40/player
Bowling Tournament – $20/bowler
Family Feud
Bingo
Portrait Sessions
Kidz Kamp
Rosary
Masses (Memorial & Convention)
Pro-Life Oratory Contest

84. State Convention Ladies Luncheon & Entertainment – $30/person
Hospitality Room – complimentary food and drinks

85. State Convention (included with registration)
Saturday Night Banquet & Awards Presentation
Saturday Night Social & Dance (music by Na Na Sha)
Sunday Breakfast Buffet

86. State Convention Sponsorship Opportunities
visit LouisianaKC.org

87. Don Ducote Master
4TH DEGREE

88. Fourth Degree
The State Deputy and Master will work closely together to support and improve the effectiveness of the Knight of Columbus Goals, Directives and Efforts in the State of Louisiana
Improved Communications
Coordinated Calendar of Events
Plan, Support and Promote common Goals and Initiatives

89. Fourth Degree
Jointly Address and Resolve Problems and Issues affecting the Knights of Columbus in the State of Louisiana
Participation in Respective Activities
Be a Common Voice and Example for the Knights of Columbus Members in the State of Louisiana in what we represent as Knights to the Church, our Families and the Community

90. Insurance Representative
FRATERNAL SERVICES
Insurance Representative

91. Fraternal Services Presentation
How can Fraternal Services provide support?
For councils
For members

92. Vernon Ducote State Secretary
FINANCES

93. Finances Audits Per capita Fundraisers
Reduction in Council Assessments
Fundraisers
Seminary Mission Fund
YEP
MDF
Disaster Relief

94. Billing, Retention, & Suspensions
The Financial Secretary sends the First Invoice 15 days before the billing period/new year. Depending on the council’s bylaws, the billing period may be January 1/calendar year or July 1/fraternal year. The member has 30 days to pay the First Invoice.
If there is no payment within 30 days, then the Financial Secretary sends a Second Invoice (follow-up invoice) to the member. The member has 30 days to pay the Second Invoice.

95. Billing, Retention, & Suspensions
If there is no payment within 30 days after the Second Invoice (now 60 days since the First Invoice was sent), the Retention Committee should start contacting members (by phone or in person) who are in arrears. Each council must have a Retention Chairman designated on its Form 365 and filed with Supreme.
If the Retention Committee is not successful, then the Grand Knight signs and sends a Knight Alert letter to the delinquent members requesting payment. The member has another 15 days to pay his dues from the Knight Alert letter.

96. Billing, Retention, & Suspensions
The Retention Committee should continue to contact members who are in arrears.
If there is no payment within 15 days after the Knight Alert letter was sent to the member, then a Notice of Intent to Retain (Form 1845) can be filed with Supreme. Supreme will hold this Notice of Intent to Retain for only 90 days.

97. Billing, Retention, & Suspensions
The Notice of Intent to Retain will generate a Conservation Report. District Deputies have access to a Conservation Report at Officers Online. The report lists members who are at risk of being suspended. It is the responsibility of the District Deputy to contact the delinquent member’s council to verify from the Grand Knight and Financial Secretary that proper retention steps were followed in trying to retain the member. The District Deputy should also personally contact the delinquent members to see if he can assist the members in retaining their “Good Standing” status.

98. Billing, Retention, & Suspensions
A copy of the Notice of Intent to Retain is also mailed to the delinquent members. The member has 60 days to pay his dues from the Notice of Intent to Retain.
The Retention Committee should continue to contact members who are in arrears.

99. Billing, Retention, & Suspensions
If there is no payment after 60 days the Notice of Intent to Retain was filed and if all retention efforts have failed, then the Council can file a Form 100 with Supreme to suspend the member. By this point the member has been given over 135 days to pay his dues.
There is a 30-day window to file a Form 100 with Supreme to suspend the member. If payment is not received within 60 days after Notice of Intent to Retain was filed with Supreme, then between 60 and 90 days after the Notice of Intent to Retain was sent to Supreme, the council can file a Form 100 signed by Financial Secretary and Grand Knight with Supreme to suspend the member – only if all retention efforts have failed.

100. Billing, Retention, & Suspensions
The “Notice of Intent to Retain” becomes null and void 90 days following the date it is recorded at the Supreme Council office. After the 90-day period has elapsed, the form will be removed from the file under the assumption the council has been successful in retaining the member. If you send the Form 100 to suspend the member after 90 days, it will be rejected.
If First Invoice is sent on December 15th, then the earliest that the 30 day window to suspend can be open is May 1st to June 1st.

101. QUESTIONS??

102. Closing Prayer

103. Thank you for who you are and all that you do! God Bless! Vivat Jesus!

104. State Logo