1. Presentation Guidelines
H. N. VanNostrand
Kansas Career & Technology Center

2. Kansas Career & Technology Center
Objectives
After this presentation you should understand the following
What constitutes an acceptable presentation
How to make presentations that enhance you
Basic rules for making presentations presentable
5/26/2019
Kansas Career & Technology Center

3. Presentation Considerations
Audience
Handout or Projection
What fonts work best
Use of graphics and charts
Grammar and punctuation
Colors
Backgrounds
Animation
Time considerations
5/26/2019
Kansas Career & Technology Center

4. Function of a Presentation
The media (PPT) is to enhance your presentation
Present key points
Keep the audience focused
The audience is here to SEE and HEAR you
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Kansas Career & Technology Center

5. Basic Powerpoint rules
Here are some basic pointers for creating a presentation
Basic Powerpoint rules
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Kansas Career & Technology Center

6. Kansas Career & Technology Center
Basic Rules
Choose a background and font color that contrast and are easy to read
Choose one basic font
Use consistent font sizes
No gimmick fonts
Sans fonts are safe
DON’T USE ALL CAPS
5/26/2019
Kansas Career & Technology Center

7. Kansas Career & Technology Center
Basic Rules
Use bold to make text stand out when needed
Italics make text harder to read
Font Size
Easy to read (12 point)
Easy to read (18 point)
Easy to read (24 point)
Easy to read (32 point)
Easy to read (40 point)
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Kansas Career & Technology Center

8. Kansas Career & Technology Center
Basic Rules
Stick to a single background
The background is the stage for your presentation
This is not a 3 act play
One stage, one presentation, one background
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Kansas Career & Technology Center

9. Basic Rules Balance Do not center bullet points
Hard for the audience to read and follow with their eyes
Makes your presentation ragged
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Kansas Career & Technology Center

10. Kansas Career & Technology Center
Basic Rules
Balance
Left-justify your bullets
Easier to read
Provides a neater format
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Kansas Career & Technology Center

11. Kansas Career & Technology Center
Basic Rules
Balance
Centered graphics leave no room for text
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Kansas Career & Technology Center

12. Kansas Career & Technology Center
Basic Rules
Balance
Place graphics off center
More room for text
Better balance
Easier on the eye
Left placement leads the eye to the text
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Kansas Career & Technology Center

13. Kansas Career & Technology Center
Slide Presentation
Use the same background for every slide in your presentation
Use the same font
Only change font colors to emphasize certain words or points
Use the same animation throughout your presentation
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Kansas Career & Technology Center

14. Which Slide would you rather have in a presentation?
Evaluate the following two slides for clarity, readability, and overall appearance as part of this presentation.
Which slide better serves the purpose?
Which Slide would you rather have in a presentation?
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Kansas Career & Technology Center

15. Bristol TN - Va Best of Two States Birthplace of Country Music
Home of Tennessee Ernie Ford
Home of Bristol Motor Speedway

16. Kansas Career & Technology Center
Bristol, TN-VA
Best of two states
Birthplace of Country Music
Home of Tennessee Ernie Ford
Home of the Bristol Motor Speedway
5/26/2019
Kansas Career & Technology Center

17. Kansas Career & Technology Center
Slide Presentation
Avoid text overload
Bulleted points
Easy to understand statements
Concise wording
Six words to a line
Six lines to a slide
Large font size
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Kansas Career & Technology Center

18. Kansas Career & Technology Center
Text Overload
Avoid slides where all your information is on the slide. This will distract the audience and lose their attention. Only include information that will tease the audience. You are the primary source of information, not the slide. See how distracting this slide can be.
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Kansas Career & Technology Center

19. Kansas Career & Technology Center
Slide Presentation
Graphs and Charts
Make sure they are large enough to read
Small amounts of information
Bar graphs are best
Make sure you can read ALL information from the back of the room
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Kansas Career & Technology Center

20. Kansas Career & Technology Center
Graphs
Can you read this chart?
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Kansas Career & Technology Center

21. Kansas Career & Technology Center
Graphs
Or is this better?
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Kansas Career & Technology Center

22. Kansas Career & Technology Center
This is a readable table, be sure that your tables are placed on separate slides. The larger the table, the better.
Monday
Sept 7
Power Point Basics
Room 110
Tuesday
Sept 8
Cosmetology Demonstration
Cosmetology Lab
Wednesday
Sept 9
Welding Basics
Welding Lab
Thursday
Sept 10
Computer Repair Seminar
Room 114
Friday
Sept 11
Career Fair
Seminar Room
5/26/2019
Kansas Career & Technology Center

23. Presentation Guidelines
Make your presentation and PowerPoint more enjoyable for all
Presentation Guidelines
5/26/2019
Kansas Career & Technology Center

24. Kansas Career & Technology Center
Who is Your Audience?
Know your audience
Keep the presentation at their level
How much time do I have?
Can I say what I need to say in less time?
Keep the technical jargon at a minimum.
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Kansas Career & Technology Center

25. Why is the Audience Here?
Mandatory session or a breakout session?
Part of a larger meeting or just a local staff meeting?
Session relaxed or serious?
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Kansas Career & Technology Center

26. “Van’s” Big People Rules of the Road
One slide for every one to two minutes
Keep the transitions simple
One or two animations per presentation
Graphics are a plus, but don’t overdo it.
Now for the children, its different
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Kansas Career & Technology Center

27. Kansas Career & Technology Center
Now for the Kids
Pictures are good, but there is to much of a good thing
Animation is Great
Keep it simple
Use backgrounds with color, but don’t forget to keep the contrast
5/26/2019
Kansas Career & Technology Center

28. Kansas Career & Technology Center
KISS the Presentation
Keep It Simple Silly
5/26/2019
Kansas Career & Technology Center