1. Class 5 (Part1) Dr. Zakariya Belkhamza
System Considerations in the Design of a Human Resource Information Systems
Class 5 (Part1)
Dr. Zakariya Belkhamza

2. Chapter Objectives
Understand the different types of users or customers of the implemented HRIS and their different data needs
Discuss the differences between the five general hardware architecture that are presented. From dinosaur to cloud computing
Discuss the main concepts of hardware and database security
Discuss the “best of breed” approach to HRIS acquisition and the various options available for each functional area of HR
Develop an understanding of the general steps and factors that affect system implementation
Understand the pros and cons of implementing a changeover from one software system to another

3. Four things to remember:
The customer of the data, the process, and the decisions that will be made
HRM is a process designed to support the achievement of strategic organizational goals
Poor HRIS implementation may result in an HRIS that fails to meet the needs of the organization or worse.
Successful implementation requires carful attention to every step in the system design process

4. HRIS customers/users: data importance
HRIS users are generally two groups: employees and nonemployees.
Employees category includes:
Managers who reply on HRIS and analyzed data to make decision
Analyst or power users who use HRIS to evaluate potential decision choices and opportunities
Technical staff who are responsible for providing a usable, up-to-date system, data entry
Employees who use HRIS on self service basis to obtain personal services, eg. Look up payback check, benefit during enrollment, leave or attendance information

5. Employees Managers, directors, VP, CEO Analysts (power users)
Technicians (HRIS experts):
Clerical Employers: HR staff
Organizational employees: other employees in other department

6. Nonemployees
Job seekers: 70% to 90% of large organizations use online recruitment due to the demand through this mean.
Sourcing Partners Organizations such as, jobstreet,com, monster.com .

7. HRIS architecture
Cloud computing: computing architecture that uses the internet and central remote servers to maintain data and applications.
the use of server cloud, group of computers.
Allow business to use applications without actually having to own hardware and software. To reduce software and hardware capital outlays

8. Three categories of cloud computing
Infrastructure as a Service (IaaS) provide access to an OS (MW Linux) eg. Amazon Elastic Compute Cloud (EC2)
Platform as a Service (PaaS) web server technology pre-builts into the leased computer. Eg. Microsoft Azure
Software as a Service (SaaS) complete application delivered over the internet. Either simple such as Eg. Google mail or complex such as

9. Security
Protecting hardware, software and data in HRIS from unauthorized access, sue, disclose, disruption, modification, or destruction
Is priority
Exposure of payroll
Loss sensitive data
Unauthorized data update
Sharing personnel or applicant review
Sharing data with external organization

10. Best of Breed
An architecture that combine products from multiple vendors is called (BOB)
Designed according to need
Recruitment (online application, CV online)
Time collection: time keeping data each pay period (punch card, time clock to track hours)
Payroll: Pay calculation and distribution and process
Benefits: course enrollment, CPD, medical and health benefits

11. ecruitment