INDIANAPOLIS PAYROLL OFFICE Army 2018

INDIANAPOLIS PAYROLL OFFICE Army 2018
Debt Module INDIANAPOLIS PAYROLL OFFICE Army 2018 Integrity - Service - Innovation

Mixed and Reduced Debts How Debts show on Pay History
Topics Debt Reasons Full Due Process Debts Routine (DCIA) Debts Debt Module Screens Current Year Debts Prior Year Debts Mixed and Reduced Debts How Debts show on Pay History Debt Offset Requests IDENTIFY THE 3 COMMON DEBT REASONS DEFINE DIFFERENCE B/T FULL DUE PROCESS & ROUTINE DEBTS EXPLAIN THE SIX DEBT MODULE SCREENS DIFFERENTIATE B/T CURRENT & PRIOR YEAR DEBTS POINT OUT HOW A DEBT SHOWS in PAY HISTORY LOOK AT A DEBT OFFSET REQUEST 5/23/2019 Integrity - Service - Innovation

Integrity - Service - Innovation
Debt Reasons T P A 5/23/2019 Integrity - Service - Innovation

Debt Type Q ROUTINE DEBT (DCIA) EITHER….GROSS IS LESS THAN $50
OR….DEBT CREATES within 4 PPE’S of ORIGINAL PAYMENT …NO LETTER….NOTIFICATION is on LES ONLY IF EMPLOYEE SEPARATES…ROUTINE DEBT CHANGES to FULL DUE PROCESS DEBT ?? WHAT DEBT TYPE IS A DEBT with a GROSS AMOUNT OF $35? (DCIA or ROUTINE) AFTER LAST PPE of YEAR QA/QB changes to QC Q1/Q2 changes to Q3 5/23/2019 Integrity - Service - Innovation

Accessing a Debt Case in DCPS
From Main Menu Select Debt Collection Menu Enter Option 2 to View Employee Debt Case Information Payroll User Manual - dfas4dod.dfas.mil Systems/DCPS/Manuals Debt Module information can be found in SECTION D…..Chapter 9 of the PRO USER MANUAL YOU ONLY HAVE VIEW ACCESS TO THE DEBT MODULE PRO DEBT TECHNICIANS & PRO SUPERVISORS CAN UPDATE…or…TRANSFER DEBT SCREENS 5/23/2019 Integrity - Service - Innovation

Debt Module – Debt Case Screen 1
EACH DEBT CASE HAS 6 SCREENS….THIS IS SCREEN #1 Debt ID # 16 character. 1-3 database, 4 –Y/N system generated, 5-10 YYMMDD of creation date, is assigned by DCPS SEQ NO: UNIQUE # for each DEBT. 5 DIGITS PRECEDED by ZEROES….00001 DED CD: 2 DIGITS….ALREADY TALKED ABOUT… QA, B, C, D..Q1,2, 3, 4 Deferral = ‘N’ no deferral, 1 deferred 1 PPE, 2 deferred 2 PPE’s DEBT RSN: T…P…A IF MORE THAN … SEPARATED by SLASHES T/P/A SYS GEN: Y=YES N = NO PY/CY IDC: P=PRIOR YR DEBT C= CURRENT YR DEBT SYSTEM GENERATED DEBTS SPAN MULTIPLE CALENDAR YEARS OFFLINE MANUAL DEBTS DO NOT SPAN MULTIPLE CALENDAR YEARS SEQ NO …INCLUDES… A = CURRENT YR…….1A B = PRIOR YR…….1B LTR DT s/b 1 PPE after CREATE DT… DRIVES COLLECTION START DATE LTR DT 4th Field 1=ACTIVE 2=INACTIVE + A=30, B=45, C=70….. NN PP WAIVER, TOTAL WAIVER, INTEREST PAID, UNPAID INTEREST ACCRUED – FOR FUTURE USE REVIEW TAX CERT REVIEW NAVIGATION FUNCTION KEYS F7, F8 & F5, F10, F12 & F9/F6 Main Debt Case Screen Shows Relevant Debt information To Navigate Screens 5/23/2019 Integrity - Service - Innovation 6

Breakdown of Debt ID field
5/23/2019 Integrity - Service - Innovation

Debt Module – Debt Case Screen 2 (F5 Key)
FROM DEBT 1 SCREEN …HIT F5 INFORMATION ON THIS SCREEN IS ENTERED BY PRO INFORMATION RELEVANT TO DEBT CAN BE VIEWED BY YOU & ALL sections of PRO SHOWS REMARKS ONLY INFORMATION REMARKS ARE TYPED IN BY PRO FOR DEBTS WE CREATED VOLUNTARY REPAYMENTS (VRA), VOUCHER # for PAYMENT REMEDY TICKET # HIT F10 TO GO TO SCREEN 3 Remarks are added by PRO 5/23/2019 Integrity - Service - Innovation

Debt Module – Debt Case Screen 3 (F10 Key)
LINE OF ACCOUNTING IS RECORDED BY FISCAL YEAR (OCT – SEPT) DEBT COULD BE FOR 1 CALENDAR YR & 2 FISCAL YRS EXPLAIN THIS….AUGUST thru OCTOBER EXAMPLE IF A DEBT IS FOR ….RA , OVERTIME, NITE DIFF IN SAME FISCAL YEAR THERE WOULD BE 3 LOA SCREENS …RA, OU, ND…. TYPE CD: IS DETERMINED BY DED CD ON SCREEN 1 CASH PYMTS & ADJMTS ARE SENT TO SCREEN 4 - PAYMENT HISTORY WAIVER AMOUNT IS NOT USED IF ONE LOA - GROSS AMT & REMAINING AMT ARE SAME AS SCREEN 1 IF MULTIPLE LOA – COMBINED LOA GROSS AMTS & REMAIN AMTS = SCREEN 1 F2/F3 TO SCROLL BETWEEN MULTIPLE LOA SCREENS Line of Accounting (LOA) for Agency owed the money Press F2 to display more than one LOA Cash Payments and Adjustments are entered here by PRO. 5/23/2019 Integrity - Service - Innovation

Debt Module Debt Case Screen 4 (F9 Key)
Waiver & Voluntary Repayment Agreement [VRA] See PRO Manual Section D, Chapter 9 for New Indicator Codes 5/23/2019 Integrity - Service - Innovation

Hearing, Reconsideration and Involuntary Repayment See PRO Manual Section D, Chapter 9 for New Indicator Codes 5/23/2019 Integrity - Service - Innovation

Shows Listing of Biweekly Deductions & Payments 5/23/2019 Integrity - Service - Innovation

Other Deduction Codes found in Debt Module

Debt Module – Example ‘XX’ Debt Case
Manual Debt Creation Click F5 to View Notes on PRO Remarks 5/23/2019 Integrity - Service - Innovation

Debt Module – Example ‘XX’ Debt Case Remarks

Debt Module – Example ‘XM’ Debt Case Screen

Debt Module – Example ‘XM’ Debt Case Payment History
FROM SCREEN 3 YOU MUST GO BACK TO SCREEN 1 & HIT F(10) WHEN ON SCREEN 1, HIT F12 TO GET TO SCREEN 4 PAYMENT HISTORY SCREEN SALARY ADVANCE MUST BE REPAID IN 26 EQUAL PAYMENTS GROSS DEBT $12,791 / 26 PPE’S = $491.97 [PRO HAS ASKED THAT VOUCHER# OF CASH PAYMENTS BE LISTED ALSO] ?? HOW MANY PAY PERIODS DID IT TAKE TO REPAY THIS DEBT? (26 PPE’s) 2015 Payments Show in Amt Paid Prior Yrs 2016 Payments Show in Amt Paid Current Yr 5/23/2019 Integrity - Service - Innovation

Debt Module – Example Debt Case Transfer
Shows Transfer of Debt from OMA (Army) to ZGT (DoD Cleveland) DEBT CASE SCREEN #4 ALSO SHOWS IF A DEBT WAS TRANSFERRED FROM ANOTHER DATABASE IF THERE ARE 2 OR MORE PAGES OF PAYMENT HISTORY THE TRANSFER WILL ONLY BE DISPLAYED ON THE LAST PAGE F2/F3 TO SCROLL MULTIPLE LOA’S WILL SHOW AS , 03, 04, ETC LOA FOR TRANSFERRED DEBT SHOWS ON SCREEN 3 5/23/2019 Integrity - Service - Innovation

Current Year Debt – General Information
The Defense Civilian Payroll System (DCPS) automatically reduces current year-to-date payroll record when A Debt is created for the current year in the current year Entries will show on Pay History as negative numbers Taxes and some Deductions are used to offset (reduce) the Gross debt. Employee repays the Net debt Federal, State, Local Withholding Taxes Medicare, OASDI, Retirement TSP, FEHB, FEGLI Current Year Debt will automatically offset (be reduced) by Lump Sum Leave Pay when an employee separates OFFSET for CURRENT YEAR DEBTS FEDERAL/STATE/LOCAL WITHHOLDING TAXES MEDICARE, OASDI, RETIREMENT, TSP, FEHB, FEGLI OFFSET = RECOVERABLES ?? HOW DOES A DEBT WITH A DEBT REASON OF ‘P’ [PERSONNEL CHANGE] SHOW ON PAY HISTORY? NEGATIVE HOURS & NEGATIVE DOLLARS ? NEGATIVE DOLLARS ? ANSWER: (B – NEGATIVE DOLLARS ONLY) [TIMEKEEPER CHANGE WOULD SHOW AS NEGATIVE HOURS & DOLLARS] 5/23/2019 Integrity - Service - Innovation

Not all deductions can be used to offset debts Cannot be recouped from providers. Some examples are: PAY HISTORY ON THE PPE THAT THE DEBT CREATED SHOWS DEDUCTIONS USED TO OFFSET THE DEBT TO IDENTIFY OTHER DEDUCTIONS NOT USED TO REDUCE THE DEBT COMPARE THE OFFSET AMOUNTS TO THE DEDUCTION AMOUNTS SHOWN ON THE ORIGINAL PAYMENT 5/23/2019 Integrity - Service - Innovation

Employees are due year-to-date reduction on a current year debt only when the net amount of the debt is repaid in the same year If the net amount of a current year debt is not paid in full by last pay period of the year DCPS recalculates (increases) employee taxable income Recalculation (Recalc) is computed by DCPS Recalc = Remaining Amount of Debt x Taxable Percentage (Screen #3) Recalc shows on Pay History for last PPE of calendar year Deduction offset is not removed from Debt Case (Screen #1) Debt stays at net amount in Debt Case (Screen #1) DCPS LOGIC FOR A CURRENT YEAR DEBT ASSUMES THAT A DEBT WILL BE REPAID WITHIN THE SAME YEAR LAST PPE OF THE YEAR = LAST PPE OF THE PAYROLL YEAR NORMALLY, THE MIDDLE OF DECEMBER EMPLOYEES ARE ENCOURAGED TO USE PAY.GOV PRO MAKES AN EXTRA EFFORT AT THE END OF THE PAYROLL YEAR TO POST CASH PAYMENTS BEFORE THE CUTOFF IF A CASH PAYMENT IS RECEIVED AFTER THE CUTOFF A W2C IS REQUIRED 5/23/2019 Integrity - Service - Innovation

DCPS Recalc on Last Pay Period of Year
IF AN EMPLOYEE DOES NOT PAY A CURRENT YEAR DEBT IN FULL (AS OF THE LAST PPE OF THE PAYROLL YEAR) USUALLY MIDDLE OF DECEMBER DCPS WILL RECALCULATE THE DEBT & INCREASE THE EMPLOYEE’S FEDERAL & STATE WAGES SUBJECT TO TAXES IF THIS EMPLOYEE HAD SENT HIS PAYMENT TO CLEVELAND POSTMARKED BY DECEMBER 31, 2014 A W2C WOULD HAVE BEEN PROCESSED TO DECREASE WAGES SUBJECT TO TAX FOR FEDERAL & STATE ?? WHAT WAS THE LAST PPE OF PAYROLL YEAR 2014? (12/13/14) ?? WHAT IS THE RECOMMENDED METHOD TO PAY DEBT? (PAY.GOV) EMPLOYEES ARE ENTITLED TO A TAX CERTIFICATE IF, DURING THE CURRENT TAX (CALENDAR) YEAR, THEY REPAY ALL, OR ANY PART OF, A PRIOR TAX (CALENDAR) YEAR DEBT THAT WAS FOR TAXABLE EARNINGS ONLY The Wages Subj. to Federal Tax (VC) and State Tax (VD) are increased by Recalc amount of $810.64

Debt Module Screen 5 - Debt Recalc Formula Remain Amt of $ x Taxable% = $810.64 5/23/2019 Integrity - Service - Innovation

Current Year Debt – Example 1 Debt Module Letter
Portion of Debt Letter Generated from Debt Module 5/23/2019 Integrity - Service - Innovation

Current Year Debt Example 1 - No Offset Amount
SEQ# NO OFFSET. . .INVOLUNTARY TO COLLECT AT 15% NET DISPOSABLE ?? WHAT PPE WAS DEBT CREATED? ( PPE 3/12/11) [BUT LETTER SENT 5/21/11] ?? IS IT A CURRENT YR or PRIOR YR DEBT? (CURRENT) DEBT REASON is ‘A’ ?? WHAT DOES ‘A’ MEAN? (ALLOWANCE) ?? WHAT KEY WOULD YOU PRESS TO GET TO THE LOA SCREEN? (F10) THIS EMPLOYEE …. MILITARY LEAVE [KG]….NOT RECEIVING PAY FOR ROUTINE DEBTS OVER $50 IF NO COLLECTIONS are made for 4 PPE AFTER DEBT CREATED DCPS will CHANGE DEBT from DCIA to FULL DUE PROCESS A LETTER WILL CREATE 5 PPE AFTER CREATE PPE DATE START DATE is BASED on the LETTER INDICATOR ? WHAT IS THE LETTER INDICATOR? (1B) ? WHAT DOES IT TELL YOU? (EE ACTIVE, COLLECTION WILL START in 45 DAYS) 5/23/2019 Integrity - Service - Innovation

Current Year Debt Example 1 – Debt Case Screen 3
?? DOES ANYONE KNOW WHAT TYPE CODE YF IS? (Foreign Post Allowance) ?? WILL EMPLOYEE DEBT FOR YF BE RECALCULATED AT END OF YEAR IF NOT REPAID? (NO…..because …..TAXABLE % = ZERO) YF is NOT TAXABLE for FEDERAL or EMPLOYEE’s STATE THERE IS NO OFFSET FOR THIS DEBT 5/23/2019 Integrity - Service - Innovation

Current Year Debt Example 2 – Offset Amount
Gross Debt $1, LESS Offset $1, EQUALS Remaining Balance $886.69 5/23/2019 Integrity - Service - Innovation

Current Year Debt Example 2 – Debt Case Screen 3
LOA #01 Gross Amt is less than Screen 1 Gross Amt Debt has more than one LOA $ will recalculate at % if not paid by Final PPE LOA# WILL SHOW ON PAYMENT HISTORY SCREEN #4 DEBT CASE ACCOUNTING SCREEN #3 CAN STORE 99 LOA’S 5/23/2019 Integrity - Service - Innovation

Example 2 -2nd LOA for ZE Code (F2 Key)
Each taxable LOA will have a percentage for Recalc if not paid by end of current year 5/23/2019 Integrity - Service - Innovation

Current Year Debt Example 2 – Debt Creation
DEBT CREATED BECAUSE EMPLOYEE USED LEAVE BEFORE NOAC 473 (RTN TO DUTY) WAS PROCESSED THIS CANCELLED EMPLOYEE’S TIME ?? BY JUST LOOKING AT THE PAY HISTORY HOW WOULD YOU KNOW THAT THIS DEBT HAS A DEBT REASON OF ‘T’ FOR TIMECARD CHANGE? (DEBT SHOWS ON PAY HISTORY WITH NEGATIVE HOURS & DOLLARS) 64 HRS CHANGED FROM RA TO KG RA Gross Debt is ($669.73) + ($ ) = ($ ) ‘R’ identifies Principal Remaining Debt Balance after Offset 5/23/2019 Integrity - Service - Innovation

$ of the Offset Amount is the Sum of all Recovered Deductions associated with RA money 5/23/2019 Integrity - Service - Innovation

$65.51 of the Offset Amount is the Sum of all Recovered Deductions associated with Sunday Premium (ZE) 5/23/2019 Integrity - Service - Innovation

$ of the Offset Amount is the Net Amount of Retro Deductions associated with Holiday Premium (ZF) 5/23/2019 Integrity - Service - Innovation

Current Year Debt Example 2 – Recap
RA – Regular Pay ZE – Sunday Premium & ZF – Holiday Premium 5/23/2019 Integrity - Service - Innovation

Example QE –FEHB debt Effective SAT 16-2
QE Deduction Code with Address Code of 102 5/23/2019 Integrity - Service - Innovation

FEHB Debt Taxation W for Waived Applied, R for Reduction Applied 5/23/2019 Integrity - Service - Innovation

Pay History reflecting Q5 collection
Q5 with waived pre-tax indicator did not reduce taxable income 5/23/2019 Integrity - Service - Innovation

Request for Debt Offset – Remedy Ticket
Used when a Debt was created in error & a Correction was processed Timely process of correction on pay close and/or at year end PRO under audit inspection, must make employee record correct as it impacts W2’s, Retirement record, etc HR, Timekeeper or CSR must submit ticket as soon as correction is processed to prevent retroactive monies from paying out to employee If retroactive monies pay out to the employee, employee will have been paid twice for the same time and will need to repay the debt PRO cannot offset Debt until retroactive corrections come through in DCPS 5 Day Suspense by PRO ALLOW ENOUGH TIME FOR PRO TO PROCESS THE OFFSET IF THE HR ACTION IS CORRECT MULTIPLE TIMES TIMECARDS WILL ALSO NEED TO BE UPDATED PRO WANTS TO ENSURE THAT RETRO IS APPLIED TO THE DEBT IF RETRO IS PAID TO EMPLOYEE THE DEBT REMAINS AS THE EMPLOYEE WAS PAID TWICE 5/23/2019 Integrity - Service - Innovation

Request for Debt Offset – Remedy Ticket
If a Debt Offset is not requested when corrections are made the employee will be paid twice for the same period of time and money The monies will be taxed Employees will have to use the tax certificate they receive from PRO to get credit for payment on taxable income Debt Offset tickets should not be used for other purposes Not to Cancel debts that require corrections to be processed Not to Correct offline debts (Debt Audit) FOR PRIOR YEAR OUR INTERFACE IS THE OFFICIAL RECORD IT MUST BE UPDATED IN ORDER TO CANCEL OR CORRECT A DEBT 5/23/2019 Integrity - Service - Innovation

Debt Offset – Debt Module Screen 1 Before Pay Process

Debt Offset – Debt Module Screen 2

Current Year Debt – Retroactive Adjustment
Q1 Debt collection of ($1,174.45) shows as Insufficient (I) 5/23/2019 Integrity - Service - Innovation

Positive deduction codes are subtracted from Pay Negative deduction codes are added to Pay 5/23/2019 Integrity - Service - Innovation

Retroactive RA Hours/Money Processed on PPE 6/2/12 for PPE 5/5/12 5/23/2019 Integrity - Service - Innovation

$654.45 Total Retro Deductions Gross amount of retro monies less all deductions equals net amount of Retro monies applied to the debt 5/23/2019 Integrity - Service - Innovation

Current Year Debt Offset – Calculation

Debt Offset – Debt Case Screen 1 – After Pay Process

Prior Year Debt – General Information
Prior Year Debts are created with No Offset for Taxes Can have Offset for TSP & FEGLI IRS Publication 15 regulations (Wage Repayments) ‘Employee Reporting of Repayment. The wages paid in error in the prior year remain taxable to the employee for that year. This is because the employee received and had use of those funds during that year... the employee is entitled to a deduction (or credit in some cases) for the repaid wages on his or her income tax return for the year of repayment.’ Tax Certificate 5/23/2019 Integrity - Service - Innovation

Prior Year Debt – General Information
Employee is entitled to a Tax Certificate from DFAS for all monies collected by DFAS for payroll debts that are taxable income This does not include: Non Payroll Debts Lost property Travel Debts Non Taxable Income Separate Maintenance Allowance (YH) COLA (YC) Living Quarters Allowance (YE) Temporary Quarters Subsistence Allowance (YJ) Prior Year Debt will automatically offset with any Lump Sum Leave Payment when an employee separates 5/23/2019 Integrity - Service - Innovation

Prior year debt created current with offset
Prior year Debt Offset can consist of any Retro Action 5/23/2019 Integrity - Service - Innovation

Prior year debt pay history
Offset includes Retro for 8/8/15 refund plus ‘WD’ from 8/22/15 5/23/2019 Integrity - Service - Innovation

Prior year debt pay history
Offset = WH $1.20+ WJ $5.20 +WD $1.73 = $8.13 5/23/2019 Integrity - Service - Innovation

Prior Year Debt – created Current year and paid

Example Debt Module with receipt of VRA

Debt Module F9 VRA screen & F5 Remarks screen

Example F6 screen for Hearing information

Mixed and Reduced Debts
Defense Civilian Payroll System (DCPS) logic currently cannot identify and process two types of debts These Debts are identified as either ‘Mixed’ or ‘Reduced’ and require manual adjustments by the Payroll Office (PRO) Manual adjustments ensure that the Debt Module accurately reflects the correct amount of offset and correct principle remaining balance Manual adjustments certify that the employee receives an accurate Wage and Tax Statement (W-2) 5/23/2019 Integrity - Service - Innovation

Mixed Debt Debt with multiple pay periods that cross calendar years PY/CY indicator in the Debt Module shows as ‘M’ DCPS creates a single debt for the full timeframe Manual adjustments are required by the PRO in order to Apply the correct amount of offset to the correct debt Ensure that Taxable income is accurate Debt is split based on the following criteria Prior Year Current Year 5/23/2019 Integrity - Service - Innovation

Mixed Debt Module Example - Invalidated
Debt Seq#06 created PPE 3/8/14 shows overpayment crossed 3 calendar years - PPE February 25, 2012 through PPE February 22, 2014 This debt was invalidated (Stop IDC ‘I’) and then correctly split by PRO 5/23/2019 Integrity - Service - Innovation

PRO Remarks for Invalid Debt

Mixed Debt Module Example – Corrected 2012
Seq #7 Debt is manually created on PPE 5/17/14 Shows only calendar year 2012 overpayments Offset Amount is determined based on Master Pay Histories 5/23/2019 Integrity - Service - Innovation

PRO Remarks on Manual Debt Created by PRO

Master Pay History – M&R Debt Creation
PRO researches Master Pay Histories and calculates total deductions for 2012, 2013 & 2014 to obtain the offset for each year’s manual debt 5/23/2019 Integrity - Service - Innovation

Mixed Debt Audit PRO creates an Audit for the PPE that the Debt Created and calculates total deductions for each year (2012, 2013 & 2014) to obtain the offset amount for each year’s manual debt 5/23/2019 Integrity - Service - Innovation

Reduced Debt Overpayment is received in the current calendar year for a prior year pay period. PY/CY indicator within the debt module shows as “R” DCPS cannot identify when the original monies associated with the debt were originally paid and reports the issue for PRO review PRO must: Identify when the monies associated with the debt were originally paid in order to calculate the proper offset Determine if debt should be prior year OR current year 5/23/2019 Integrity - Service - Innovation

Reduced Debt Module Example - Invalidated
Debt Seq#01 created PPE 6/2/12 shows overpayment for monies paid for PPE December 17, DCPS did not calculate an Offset Amount. PRO invalidates Debt ( ‘I’) & must determine when monies actually paid 5/23/2019 Integrity - Service - Innovation

Pay History Debt was created
Master Pay History for PPE June 2, 2012 shows a debt created for Lump Sum Leave (PA) monies that were previously paid FOR pay period ending December 17, 2011 5/23/2019 Integrity - Service - Innovation

Master Pay History of PPE that was Corrected
Master Pay History for PPE December 17, 2011 shows: Lump Sum Leave (PA) money is scheduled to be paid on PPE 2/25/12 & Debt will create for the Lump Sum Leave on PPE 6/2/2012 5/23/2019 Integrity - Service - Innovation

PRO Calculates Offset using PPE when PA was Paid
Lump Sum Leave (PA) was paid in current year 2012 as a retro payment. Since NO other monies were paid PPE 2/25/12 ALL of the deductions become the offset for the manual debt 5/23/2019 Integrity - Service - Innovation

PRO Creates Reduced Debt in Module with the Offset
Debt Seq#02 manually created PPE June 16, 2012 shows: PRO calculation of correct $ Offset based on Master Pay History for PPE 2/25/12 5/23/2019 Integrity - Service - Innovation

PRO Processes Offset for Reduced Debt
Master Pay History for PPE February 25, 2012 shows: Lump Sum Leave (PA) FOR PPE 12/17/11 paid ON PPE 2/25/12. Debt is Current Year. PRO must correct Year to Date Information and Debt Module 5/23/2019 Integrity - Service - Innovation

Summary for M/R debts Adjustments are required by PRO on all M/R debts M/R debt notifications may have erroneous offset amounts Due to debt volume PRO cannot stop notifications Multiple HRO and/or Timekeeper changes processed in the same pay period result in the possibility of Mixed Debts Cross calendar years Positive and negative changes in the same pay period Prior year monies erroneously paid in the current year results in the possibility of Reduced Debts Ensure dates are correct and actions are proper prior to DCPS interface 5/23/2019 Integrity - Service - Innovation

Miscellaneous Tips Pay.gov payment – If payment is not received timely (prior to suspense date), the deduction from payroll will also occur. This causes: Employee to have paid the debt twice PRO to create a remedy ticket to refund the pay.gov payment When PRO refunds the pay.gov payment and employee stops pay.gov payment the employee is indebted for the erroneous refund Accelerated Pay – DCPS gives notice when pay is accelerated Important for entering pay related items if needed to occur for the current pay period 5/23/2019 Integrity - Service - Innovation

QUESTIONS? 5/23/2019 Integrity - Service - Innovation

INDIANAPOLIS PAYROLL OFFICE Army 2018

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