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Completing the Accounting Cycle

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1 Completing the Accounting Cycle
Chapter 4

2 Learning Objectives Describe the flow of accounting information from the unadjusted trial balance into the adjusted trial balance and financial statements. Prepare financial statements from adjusted account balances. Prepare closing entries. Describe the accounting cycle. Illustrate the accounting cycle for one period.

3 Learning Objectives Explain what is meant by the fiscal year and the natural business Describe and illustrate the use of working capital and the current ratio in evaluating a company’s financial condition. Explain what is meant by the fiscal year and the natural business year.

4 Learning Objective 1 Describe the flow of accounting information from the unadjusted trial balance into the adjusted trial balance and financial statements.

5 Flow of Accounting Information

6 Flow of Accounting Information
End-of-Period Spreadsheet (Work Sheet) Unadjusted TB Adjustments Adjusted TB Accounts Dr Cr Dr Cr Dr Cr Account balances are listed in the Unadjusted Trial Balance column using the ending balances found in the general ledger. (continued)

7 Flow of Accounting Information
End-of-Period Spreadsheet (Work Sheet) Unadjusted TB Adjustments Adjusted TB Accounts Dr Cr Dr Cr Dr Cr Adjustments are entered here. Two possibilities: Deferrals – Existing balances are changed Accruals – New information is entered (continued)

8 Flow of Accounting Information
End-of-Period Spreadsheet (Work Sheet) Unadjusted TB Adjustments Adjusted TB Accounts Dr Cr Dr Cr Dr Cr Adjustments are combined with the unadjusted trial balance amounts. Account balances are now adjusted. (continued)

9 Flow of Accounting Information
End-of-Period Spreadsheet (Work Sheet) Adjusted TB Income State. Balance Sheet Accounts Dr Cr Dr Cr Dr Cr Revenue and expense balances in the Adjusted Trial Balance column are extended to the Income Statement column. (continued)

10 Flow of Accounting Information
End-of-Period Spreadsheet (Work Sheet) Adjusted TB Income State. Balance Sheet Accounts Dr Cr Dr Cr Dr Cr Asset, liability, owner’s equity, and drawing balances in the Adjusted Trial Balance column are extended to the Balance Sheet column. (concluded)

11 EE 4-1

12 Learning Objective 2 Describe the flow of accounting information from the unadjusted trial balance into the adjusted trial balance and financial statements. Prepare financial statements from adjusted account balances.

13 LO 2 Income Statement The income statement is prepared directly from the Income Statement or Adjusted Trial Balance columns of the end-of-period spreadsheet (work sheet) beginning with fees earned of $16,840.

14 LO 2 Financial Statement Preparation from End-of-Period Spreadsheet – Income Statement to statement of owner’s equity

15 Statement of Owner’s Equity
LO 2 Statement of Owner’s Equity The first item presented on the statement of owner’s equity is the balance of the owner’s capital account at the beginning of the period.

16 LO 2 from the income statement to the balance sheet
Financial Statement Preparation from End-of-Period Spreadsheet – Statement of Owner’s Equity from the income statement to the balance sheet

17 EE 4-2

18 LO 2 Balance Sheet The balance sheet is prepared directly from the Balance Sheet or Adjusted Trial Balance columns of the end-of-period spreadsheet (or work sheet), beginning with Cash of $2,065.

19 from the statement of owner’s equity
LO 2 Financial Statement Preparation from End-of-Period Spreadsheet – Balance Sheet from the statement of owner’s equity

20 Classified Balance Sheet
LO 2 Classified Balance Sheet A classified balance sheet is a balance sheet that was expanded by adding subsections for current assets; property, plant, and equipment; current liabilities; and long-term liabilities.

21 LO 2 Current Assets Cash and other assets that are expected to be converted into cash, sold, or used up usually within a year or less, through the normal operations of the business, are called current assets. Cash Accounts Receivable Notes Receivable Supplies

22 LO 2 Notes Receivable Notes receivable are written promises by the customer to pay the amount of the note and possibly interest at an agreed rate.

23 LO 2 Fixed Assets Property, plant, and equipment (also called fixed assets or plant assets) include assets that depreciate over a period of time. Land is an exception, as it is not subject to depreciation. Equipment Machinery Buildings Land

24 LO 2 Current Liabilities Liabilities that will be due within a short time (usually one year or less) and that are to be paid out of current assets are called current liabilities. Accounts payable Wages payable Interest payable Unearned fees

25 Long-Term Liabilities
Liabilities not due for a long time (usually more than one year) are called long-term liabilities. Long-term notes payable Mortgage payable Bond payable

26 LO 2 Owner’s Equity Owner’s equity is the owner’s right to the assets of the business. Owner’s equity is added to the total liabilities, and this total must be equal to the total assets.

27 EE 4-3

28 Learning Objective 3 Describe the flow of accounting information from the unadjusted trial balance into the adjusted trial balance and financial statements. Prepare financial statements from adjusted account balances. Prepare closing entries.

29 LO 3 Closing Entries Accounts that are relatively permanent from year to year are called permanent accounts or real accounts. These accounts are carried forward from year to year.

30 LO 3 Closing Entries Accounts that report amounts for only one period are called temporary accounts or nominal accounts. Temporary accounts are not carried forward because they relate to only one period.

31 LO 3 Closing Entries To report amounts for only one period, temporary accounts should have zero balances at the beginning of the next period. To achieve this, the revenue and expense account balances are transferred to Income Summary at the end of the period.

32 The entries that transfer these balances are called closing entries.
The balance of Income Summary (net income or net loss) is then transferred to the owner’s capital account. The balance of the owner’s drawing account is also transferred to the owner’s capital account. The entries that transfer these balances are called closing entries.

33 LO 3 Closing Entries

34 LO 3 Closing Entries Income Summary is a temporary account that is only used during the closing process. At the end of the closing process, the Income Summary account will have a zero balance. Income Summary is sometimes called a clearing account.

35 Journalizing and Posting Closing Entries

36 LO 3 Journalizing and Posting Closing Entries

37 LO 3 Journalizing and Posting Closing Entries

38 LO 3 Journalizing and Posting Closing Entries

39 LO 3 Closing Entries Step 1 Step 2 Step 3 Step 4

40 Temporary Account Balances
LO 3 Temporary Account Balances After the closing entries are posted, all of the temporary accounts have zero balances.

41 LO 3 Ledger (continued)

42 LO 3 LO 3 Ledger (continued)

43 LO 3 LO 3 Ledger (continued)

44 LO 3 LO 3 Ledger (continued)

45 LO 3 LO 3 Ledger (continued)

46 LO 3 LO 3 Ledger (concluded)

47 EE 4-4

48 EE 4-4

49 Post-Closing Trial Balance
A post-closing trial balance is prepared after the closing entries have been posted. The purpose of the post-closing (after closing) trial balance is to verify that the ledger is in balance at the beginning of the next period.

50 Post-Closing Trial Balance

51 Learning Objective 4 Describe the flow of accounting information from the unadjusted trial balance into the adjusted trial balance and financial statements. Prepare financial statements from adjusted account balances. Prepare closing entries. Describe the accounting cycle.

52 LO 4 Accounting Cycle The accounting process that begins with analyzing and journalizing transactions and ends with preparing the accounting records for the next period’s transactions is called the accounting cycle. There are ten steps in the accounting cycle.

53 Transactions are analyzed and recorded in the journal.
LO 4 Accounting Cycle Transactions are analyzed and recorded in the journal. Transactions are posted to the ledger. An unadjusted trial balance is prepared. Adjustment data are assembled and analyzed. An optional end-of-period spreadsheet (work sheet) is prepared. (continued)

54 Adjusting entries are journalized and posted to the ledger.
LO 4 Accounting Cycle Adjusting entries are journalized and posted to the ledger. An adjusted trial balance is prepared. Financial statements are prepared. Closing entries are journalized and posted to the ledger. A post-closing trial balance is prepared.

55 to the financial statements
LO 4 Accounting Cycle to the financial statements

56 From the adjusted trial balance
LO 4 Accounting Cycle From the adjusted trial balance

57 EE 4-5

58 Learning Objective 5 Describe the flow of accounting information from the unadjusted trial balance into the adjusted trial balance and financial statements. Prepare financial statements from adjusted account balances. Prepare closing entries. Describe the accounting cycle. Illustrate the accounting cycle for one period.

59 LO 5 Accounting Cycle Kelly Consulting (continued)

60 LO 5 Accounting Cycle Kelly Consulting (continued)

61 LO 5 Accounting Cycle Kelly Consulting (concluded)

62 LO 5 Accounting Cycle Kelly Consulting

63 Unadjusted Trial Balance
LO 5 Unadjusted Trial Balance Kelly Consulting

64 End-of-Period Spreadsheet
LO 5 End-of-Period Spreadsheet Kelly Consulting

65 LO 5 Adjusting Entries Kelly Consulting

66 Adjusted Trial Balance
LO 5 Adjusted Trial Balance Kelly Consulting

67 LO 5 Income Statement Kelly Consulting (continued)

68 Statement of Owner’s Equity
LO 5 Statement of Owner’s Equity Kelly Consulting Financial Statements, Kelly Consulting (continued)

69 LO 5 Balance Sheet Kelly Consulting (concluded)

70 LO 5 Closing Entries Kelly Consulting

71 Post-Closing Trial Balance
Kelly Consulting

72 LO 5 Ledger Kelly Consulting (continued)

73 LO 5 (continued)

74 LO 5 LO 5 Ledger Kelly Consulting (concluded) (continued)

75 LO 5 LO 5 LO 5 Ledger Kelly Consulting (concluded) (concluded)

76 Learning Objective 6 Describe the flow of accounting information from the unadjusted trial balance into the adjusted trial balance and financial statements. Prepare financial statements from adjusted account balances. Prepare closing entries. Describe the accounting cycle. Illustrate the accounting cycle for one period. Explain what is meant by the fiscal year and the natural business year.

77 LO 6 Accounting Period The annual accounting period adopted by a business is known as its fiscal year. When a business adopts a fiscal year that ends when business activities have reached the lowest point in its annual operation, such a fiscal year is also called the natural business year.

78 LO 6 Accounting Period

79 Financial History of a Business
LO 6 Financial History of a Business

80 Learning Objective 7 6. Explain what is meant by the fiscal year and the natural business year. 7. Describe and illustrate the use of working capital and the current ratio in evaluating a company’s financial condition.

81 Working Capital and Current Ratio
LO 7 Working Capital and Current Ratio The ability to convert assets into cash is called liquidity.

82 Working Capital and Current Ratio
LO 7 Working Capital and Current Ratio The ability of a business to pay its debts is called solvency.

83 Working Capital and Current Ratio
LO 7 Working Capital and Current Ratio Working capital is the excess of the current assets of a business over its current liabilities.

84 Working Capital and Current Ratio
LO 7 Working Capital and Current Ratio NetSolutions’ working capital at the end of 2011 is $6,355 as computed below. This amount of working capital implies that NetSolutions is able to pay its current liabilities. Working Capital = Current Assets – Current liabilities = $7,745 – $1,390 = $6,355

85 Working Capital and Current Ratio
LO 7 Working Capital and Current Ratio The current ratio is another means of expressing the relationship between current assets and current liabilities. The current ratio is computed by dividing current assets by current liabilities.

86 Working Capital and Current Ratio
LO 7 Working Capital and Current Ratio The current ratio for NetSolutions at the end of 2011 is 5.6, computed as follows: Current Ratio = Current Assets Current Liabilities = $7,745 $1,390 = (rounded)

87 EE 4-6

88 Appendix: End-of-Period Spreadsheet

89 The unadjusted trial balance is checked for equality.
Trial Balance Adjustments Trial Balance Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 The unadjusted trial balance is checked for equality.

90 Supplies needs adjusting
Trial Balance Adjustments Trial Balance Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 Supplies needs adjusting

91 (a) Cost of supplies on hand at December 31 is $760.
Trial Balance Adjustments Trial Balance Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 (a) 1,240 (a) Cost of supplies on hand at December 31 is $760. (a) 1,240

92 (b) The insurance expense for December is $200 ($2,400 ÷ 12).
Trial Balance Adjustments Trial Balance Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 (a) 1,240 (b) (b) The insurance expense for December is $200 ($2,400 ÷ 12). (a) 1,240 (b)

93 (c) Rent revenue earned during December was $120 ($360 ÷ 3).
Trial Balance Adjustments Trial Balance Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 (a) 1,240 (b) (c) Rent revenue earned during December was $120 ($360 ÷ 3). (c) (c) (a) 1,240 (b)

94 Trial Balance Adjustments Trial Balance
Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 (d) (a) 1,240 (b) (d) Fees accrued at the end of December, but not recorded, totaled $500. (c) (d) (c) (a) 1,240 (b)

95 (e) Wages accrued, but not paid, at the end of December totaled $250.
Trial Balance Adjustments Trial Balance Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 (d) (a) 1,240 (b) (e) Wages accrued, but not paid, at the end of December totaled $250. (e) (c) (d) (c) (e) (a) 1,240 (b)

96 (f) Depreciation of office equipment is $50 for December.
Trial Balance Adjustments Trial Balance Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 (d) (a) 1,240 (b) (f) Depreciation of office equipment is $50 for December. (f) (e) (c) (d) (c) (e) (f) (a) 1,240 (b)

97 Summed and ruled Cash 2,065 Accounts Receivable 2,220 Supplies 2,000
Trial Balance Adjustments Trial Balance Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2,065 Accounts Receivable 2,220 Supplies 2,000 Prepaid Insurance 2,400 Land 20,000 Office Equipment 1,800 Accumulated Depr. Accounts Payable 900 Wages Payable Unearned Rent 360 Chris Clark, Capital 25, Chris Clark, Drawing 4,000 Fees Earned 16,340 Rent Revenue Wages Expense 4,275 Rent Expense 1,600 Depreciation Expense Utilities Expense 985 Supplies Expense 800 Insurance Expense Miscellaneous Exp. 455 42,600 42,600 (d) (a) 1,240 (b) (f) (e) (c) (d) (c) (e) (f) (a) 1,240 (b) Summed and ruled 2,360 2,360

98 Add / Subtract Adjustments
The next step is to add or subtract the adjustments to (or from) the amounts found in the Unadjusted Trial Balance columns and enter the results in the Adjusted Trial Balance columns.

99 Chris Clark, Capital 25,000 25,000 Chris Clark, Drawing 4,000 4,000
Trial Balance Adjustments Trial Balance Unadjusted Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2, ,065 Accounts Receivable 2, ,720 Supplies 2, Prepaid Insurance 2, ,200 Land 20, ,000 Office Equipment 1, ,800 Accumulated Depr Accounts Payable Wages Payable Unearned Rent Chris Clark, Capital 25, ,000 Chris Clark, Drawing 4, ,000 Fees Earned 16, ,840 Rent Revenue Wages Expense 4, ,525 Rent Expense 1, ,600 Depreciation Expense Utilities Expense Supplies Expense ,040 Insurance Expense Miscellaneous Exp 42,600 42, ,400 43,400 (d) (a) 1,240 (b) (f) (e) (c) (d) (c) (e) (f) (a) 1,240 (b) 2,360 2,360

100 Spreadsheet Preparing the work sheet as a spreadsheet allows the computer to assist you in the process. The spreadsheet illustrated in Exhibit 1 has been reproduced on the next slide.

101

102 Extending Amounts to Statement Columns
The next step is to extend amounts in the Adjusted Trial Balance columns to the Income Statement and Balance Sheet columns. Because of space limitations, the unadjusted trial balance and the adjustments columns have been removed for the remainder of this slide presentation.

103 Chris Clark, Capital 25,000 25,000 Chris Clark, Drawing 4,000 4,000
Trial Balance Income Statement Balance Sheet Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2, ,065 Accounts Receivable 2, ,720 Supplies Prepaid Insurance 2, ,200 Land 20, ,000 Office Equipment 1, ,800 Accumulated Depr Accounts Payable Wages Payable Unearned Rent Chris Clark, Capital 25, ,000 Chris Clark, Drawing 4, ,000 Fees Earned 16, ,840 Rent Revenue Wages Expense 4,525 4,525 Rent Expense 1,600 1,600 Depreciation Expense Utilities Expense Supplies Expense 2,040 2,040 Insurance Expense Miscellaneous Exp 43,400 43,400

104 The four columns are summed.
Trial Balance Income Statement Balance Sheet Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2, ,065 Accounts Receivable 2, ,720 Supplies Prepaid Insurance 2, ,200 Land 20, ,000 Office Equipment 1, ,800 Accumulated Depr Accounts Payable Wages Payable Unearned Rent Chris Clark, Capital 25, ,000 Chris Clark, Drawing 4, ,000 Fees Earned 16, ,840 Rent Revenue Wages Expense 4,525 4,525 Rent Expense 1,600 1,600 Depreciation Expense Utilities Expense Supplies Expense 2,040 2,040 Insurance Expense Miscellaneous Exp 43,400 43,400 9,855 16,960 33,545 26,440 The four columns are summed.

105 Determining Net Income (Net Loss)
Income Statement Balance Sheet 9,855 16,960 33,545 26,440 7, ,105 16,960 16,960 33,545 33,545 Net Income The difference between the Income Statement column totals is net income (or net loss) for the period.

106 Chris Clark, Capital 25,000 25,000 Chris Clark, Drawing 4,000 4,000
Trial Balance Income Statement Balance Sheet Adjusted Account Title Debit Credit Debit Credit Debit Credit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Cash 2, ,065 Accounts Receivable 2, ,720 Supplies Prepaid Insurance 2, ,200 Land 20, ,000 Office Equipment 1, ,800 Accumulated Depr Accounts Payable Wages Payable Unearned Rent Chris Clark, Capital 25, ,000 Chris Clark, Drawing 4, ,000 Fees Earned 16, ,840 Rent Revenue Wages Expense 4,525 4,525 Rent Expense 1,600 1,600 Depreciation Expense Utilities Expense Supplies Expense 2,040 2,040 Insurance Expense Miscellaneous Exp 43,400 43,400 9,855 16,960 33,545 26,440 Net income 7, ,105 16,960 16,960 33,545 33,545

107 Completing the Accounting Cycle
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