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The Basics of Excel Part I Monday, April 3rd 2017

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Presentation on theme: "The Basics of Excel Part I Monday, April 3rd 2017"— Presentation transcript:

1 The Basics of Excel Part I Monday, April 3rd 2017
D-Lab | University of California, Berkeley

2 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data

3

4 Contents Intro Excel 101 Structure of an Excel document Excel toolbar
TRACKER Contents Intro Excel 101 Structure of an Excel document Excel toolbar Entering data into cells Math Operations Basic formulas Importing text data

5 Structure of an Excel document
Workbook Sheets Columns Rows Cells

6 Structure of an Excel document
Workbook Sheets Columns Rows Cells

7 Structure of an Excel document
Workbook Sheets Columns Rows Cells

8 Structure of an Excel document
Workbook Sheets Columns Rows Excel 2013 supports 16,384 columns Cells

9 Structure of an Excel document
Workbook Sheets Columns Rows Excel 2007, 2010 and 2013 support 1,048,576 rows (220) Cells

10 Structure of an Excel document
Workbook Sheets Columns Rows A group of cells (a rectangle) is called a “range” of cells Cells

11 Contents Intro Excel 101 Structure of an Excel document Excel toolbar
TRACKER Contents Intro Excel 101 Structure of an Excel document Excel toolbar Entering data into cells Math Operations Basic formulas Importing text data

12 Excel 101 Excel toolbar

13 Contents Intro Excel 101 Structure of an Excel document Excel toolbar
TRACKER Contents Intro Excel 101 Structure of an Excel document Excel toolbar Entering data into cells Math Operations Basic formulas Importing text data

14 Entering data into cells
Excel 101 Entering data into cells

15 Entering data into cells
Excel 101 Entering data into cells

16 Entering data into cells
Excel 101 Entering data into cells

17 Contents Intro Excel 101 Math Operations Referencing cells
TRACKER Contents Intro Excel 101 Math Operations Referencing cells Spreading formulas Absolute references Naming cells and ranges Basic formulas Importing text data

18 Math Operations Referencing cells

19 Math Operations Referencing cells

20 Math Operations Referencing cells

21 Contents Intro Excel 101 Math Operations Referencing cells
TRACKER Contents Intro Excel 101 Math Operations Referencing cells Spreading formulas Absolute references Naming cells and ranges Basic formulas Importing text data

22 Math Operations Spreading formulas

23 Double clicking only works when spreading a formula down a column!
Math Operations Spreading formulas Double clicking only works when spreading a formula down a column!

24 Contents Intro Excel 101 Math Operations Referencing cells
TRACKER Contents Intro Excel 101 Math Operations Referencing cells Spreading formulas Absolute references Naming cells and ranges Basic formulas Importing text data

25 Math Operations Absolute references

26 Absolute references Description How to use it Math Operations
G9 Both column and row float $G$9 Both column and row are fixed $G9 Only the column is fixed, the row can vary G$9 Only the column can vary, the row is fixed How to use it Click a cell where you want to enter a formula Type = to begin the formula Select a cell, and then press the F4 key to make that cell reference absolute

27 Contents Intro Excel 101 Math Operations Referencing cells
TRACKER Contents Intro Excel 101 Math Operations Referencing cells Spreading formulas Absolute references Naming cells and ranges Basic formulas Importing text data

28 Naming cells and ranges
Math Operations BOG-ZWI Naming cells and ranges Description By using names, you can make your formulas much easier to understand and maintain You can define a name or a cell range, function, constant, or table Once you adopt the practice of using names in your workbook, you can easily update, audit, and manage these names 3 The name manager allows you to edit your named ranges How to use it 2 Enter the name on the top left name box, and press enter 1 Select the chosen cell or range of cells

29 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Structure of formulas SUM COUNT COUNTA Importing text data

30 Basic Formulas Structure of formulas

31 Basic Formulas Structure of formulas Formula componentsare the most challenging part! Different formulas require different components. Whole other formulas can act as formula components; these are called “nested” formulas.But for now, let’s keep it simple!

32 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Structure of formulas SUM COUNT COUNTA Importing text data

33 Basic Formulas =SUM

34 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Structure of formulas SUM COUNT COUNTA Importing text data

35 Basic Formulas =COUNT This formula only works with numbers! It only counts the cells where there are numbers.

36 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Structure of formulas SUM COUNT COUNTA Importing text data

37 Basic Formulas =COUNTA

38 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data Paste Special Text to columns Importing data Sorting and filtering

39 Importing text data BOG-ZWI Paste special Description Use the Paste Special dialog to copy complex items from a Microsoft Office Excel worksheet and paste them into the same worksheet or another Excel worksheet using only specific attributes of the copied data, or a mathematical operation that you want to apply to the copied data How to use it

40 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data Paste Special Text to columns Importing data Sorting and filtering

41 Importing text data Text to columns

42 Importing text data Text to columns

43 Importing text data Text to columns

44 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data Paste Special Text to columns Importing data Sorting and filtering

45 Importing text data BOG-ZWI Importing data Data will often be provided in a text file (e.g., tab-delimited or plain-text with spaces). When this is the case, the data must be imported into Excel before it can be analyzed To import data into Excel, use the import wizard (Data : Import External Data : Import Data) Two types of data can be imported Delimited: Data fields are split by commas or any other character and importing involves creating a cell each time the character appears Fixed width: A column is the same width for each row (as seen in the example) and the user identifies how wide each column should be Following the wizard will result in formatted data being imported

46 Contents Intro Excel 101 Math Operations Basic formulas
TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data Paste Special Text to columns Importing data Sorting and filtering

47 Importing text data BOG-ZWI Sorting and filtering

48 Importing text data BOG-ZWI Sorting and filtering

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