1. 2016-2017 Fall Master Schedule Collection
Webinar Presentation
August 11 and 23 and September 1, 2016

2. Overview Changes to Data Elements Crosswalk Changes Report Addition
Deadlines
Questions?

3. Changes to Data Elements
A Record
Elimination of some submission types
The options would be:
ABCDEFGIJ
ACDEFIJ
ABG
Divisions who do not have I or J records will still be able to use the ABCDEFIJ submission type
Streamlines our processes and makes it faster to run files

4. Changes to Data Elements
B Record Changes
Teacher Birthdate will stay retired
Licensure found an alternative method of collecting this data
Addition of First Year Teacher flag
“Y” if the individual has less than one year full-time teaching experience in a public or an accredited non-public school
Needed by Licensure for federal reporting under ESSA
Will be added as an additional field instead of reactivating teacher experience fields

5. Changes to Data Elements
C Record Changes
Drop the SCED Subject Area and replace it with the SCED Course Number
Reporting the entire code makes it easier to locate classes
Leading zero will be dropped at VDOE, but can be submitted by divisions
Example: 1001 for English – Grade 9; for Prekindergarten
Retirement of the SCED Course Identifier, SCED Course Level, and SCED Grade Span/Available Credit
No longer needed in MSC, but will still be used on transcripts

6. Changes to Data Elements
C Record Changes
Reconfiguration of the SCED Sequence
Will be used to identify classes taken in parts (like semesters) instead of being used to identify specific courses
Addition of Virginia Extended Description
This field will decipher between courses using the same SCED code
Examples include:
Leveled courses (levels I, II, III, etc. as well as 18/36 week courses)
Pre-IB courses (PreIB)
Grade Level courses (Gr6, Gr7, Gr8 used for fine arts)
Foreign Language courses (FLES, MS)

7. Changes to Data Elements
C Record Changes
Addition of the Associated Test Code
Will use the same codes as the SOL test codes
Examples: 3103 for Grade 3 Reading
for Algebra I/Geometry
Will be used to determine if a class has an SOL test attached to it
Required because we do not currently have this information available
Especially important for Integrated Math and Science classes
Multiple SOL tests can be reported under one course
Retirement of the Virginia Course Code field

8. Changes to Data Elements
D Record Changes
Retirement of the Highly Qualified Code and Flexibility Criteria Flag
No longer needed as Virginia starts to comply with ESSA starting next year

9. Changes to Data Elements
F Record Changes
Addition of Credit Awarded Flag
Indicates that the student passed the classroom portion of the course and received credit or passing the course
Will be “Y” for credit courses where a student received credit for the course; all other courses will have an “N”
Elementary and middle school courses will be an “N” because they are not credit bearing

10. Changes to Data Elements
G Record Changes
First Year Administrator Flag
“Y” if the individual has less than one year full-time experience in this role in a public or an accredited non-public school
Move from Assistant Principal to Principal would require a “Y”
Needed by Licensure for federal reporting under ESSA
Will be added as an additional field instead of reactivating administrative experience fields

11. Changes to the Crosswalk
Prior to Secondary codes will now have a different Subject Area to match the Secondary Subject Area
Example: 51 for English will now be 01
Most Secondary codes will stay the same
Final version of crosswalk is available on the MSC page

12. Changes to the Crosswalk
Virginia Course Codes will no longer be valid
The VA Course Code field will be retired completely
The field will become a filler field
General grade level codes (grades 1-8) will no longer be available for use
Example: Grade 2 must now be broken down into subjects (i.e. Grade 2 Reading, Grade 2 Mathematics, etc.)
Pre-K and Kindergarten codes still may be used

13. Changes to the Crosswalk
Local Elective Use
Please review your local elective courses to make sure you are using the correct code
Local elective codes should not be used unless absolutely necessary
We will be reviewing the use of these codes to make sure that they are correctly used

14. Report Change
The STEM report will be included in the Fall MSC verification report
Both pages must be signed by your Superintendent
The STEM report should be signed by your CTE director

15. MSC Dates
EOY MSC verifications due September 30th (no resubmissions after October 15th)
Fall MSC will open on October 15th
Fall MSC successful submission is due on December 9th
Fall MSC verifications are due on January 31st

16. Questions?