1. Preparing a DOD application using grants.gov Workspace
Jen Carlson, Senior Research Administrator, ORPA

2. Grants.gov Workspace
Workspace is used to apply for federal grants in Grants.gov
We use ASSIST for NIH and AHRQ and Research.gov for NSF
Registration
Instructions on ORPA website: Proposal Development/Getting Started/Electronic Registration
The PI will only need a grants.gov account if they will be completing the application forms, uploading attachments and/or reviewing the application in Workspace

3. Benefits of Workspace
Multiple users can concurrently complete the application forms
Reuse/Copy existing Workspace forms
Collaborate with Users External to UR
Any changes to the Opportunity Package are immediately reflected in Workspace

4. Roles and Access in Workspace
No role: Users with no role may be added to a workspace and fill in form data. Manage Workspace Role: these users are able to create a workspace. AOR: Your ORPA RA. The AOR submits the application.

5. Roles and Access in Workspace

6. Workspace Participant Role
A Workspace Participant is able to:
Complete forms
Lock/unlock forms
Check application
Become the Workspace owner

7. Manage Workspace and Workspace Owner Roles
An individual with the Manage Workspace role can create a Workspace
The user who creates the Workspace becomes the Workspace Owner
The Workspace Owner role can be assigned to another individual with the Participant Role, however there can only be one Workspace Owner

8. Workspace Owner Role A Workspace Owner is able to: Add Participants
Reassign ownership
Complete forms
Lock/unlock forms
Override locks
Check application
Complete and notify AOR
Reopen Workspace
Delete Workspace

9. DOD Pre-application submitted through eBRAP
Full-application (must be invited to submit) is submitted through Workspace
You’ll need two documents
Program Announcement
General Application Instructions
Log number assigned at pre-application must be entered in the full application under 4a. Federal Identifier

10. DOD
No salary cap
In addition to biosketches for all key personnel, current and pending support must be submitted
Detailed budget
Break down larger budget categories in the budget justification

11. DOD Verification window
Specific information must be identical between the pre-application and the full application for eBRAP to process an application
Application title, eBRAP log number, and all information for the PI, Business Official, performing organization and contracting organization
Any document can be changed other than the Project Narrative and Budget
PI can swap out the documents
Verification isn’t required but is strongly recommended!