1. Bunker Project Schedule/Budget
Zvonko L. Antonio B. Jörgen A
5 October 2017

2. The Bunker Schedule and Costing- content
Schedule overview
Purchasing
Manufacturing
Installation
Cost overview
Materials
Fees

3. Purchasing & Manufacturing plan
Tendering plan
Stage I:
This is the pre-qualification stage. In this stage we will select a number of companies who pass this gate; and issue ‘turn key’ tender to those qualified companies. The pre-qualification criteria will center around ensuring the supplier has required turnover, has required background demonstrating ability to deliver this project, and can demonstrate that the proposed contract layout can be delivered.
Stage II:
Following selection of few qualified companies, we will issue the ‘procurement tender’. This project (our proposal is) will be manages as an open book contract. We will set-up collaborative relationship with the supplier and execute the production, pre-assembly and installation together. The key difference between this and other projects is that for this project we will deliver the detailed design, but in the model form only (we will supply detail drawings only of key components and subassemblies to enable us to perform the budgeting work safely).
The NBPI is still in the design phase so operational and maintenance aspects are in the same state.
Based on this reasoning - each NBPI is expected to be changed every 15 years. When we are up and running with all 42 ports this will mean a change of approximately three beam guides each year.
Port block surface is refurbished due to potential damage from NBW
Cold box arrival to ESS

4. Purchasing & Manufacturing plan
 The project structure could look something like this:
Supplier – manages ‘production office’ (houses bunker production project personnel, drafting personnel, ESS engineer will be seated at this office; alternatively, a production manager/engineer is located at ESS-Lund; calls for any ‘open book contract’ discussions)
*This office is responsible for ordering all materials (whether the materials are pre-cut to final shapes, or delivered raw and cut at the supplier’ facility, is up to the supplier), production of detailed drawings, managing logistics and assembly of individual blocks; manages delivery of
ESS bunker office – oversees the drafting and production effort. Enables collaboration model to work (ensures communication is maintained, key milestones are reviewed, and calls for any discussions relating to managing the open book contract).
The NBPI is still in the design phase so operational and maintenance aspects are in the same state.
Based on this reasoning - each NBPI is expected to be changed every 15 years. When we are up and running with all 42 ports this will mean a change of approximately three beam guides each year.
Port block surface is refurbished due to potential damage from NBW
Cold box arrival to ESS

5. Procurement/Tendering schedule
Mirko M.
Estimated date
Activity
Contract published on the ESS website. Tendering documents made available to the potential candidates.
Deadline for submitting requests for clarification to ESS.
Deadline for submission of PQQ.
Notification of the result of the pre-qualification sent to the candidates (selection of max 5 candidates).
Invitation to Tender (ITT) issued to selected candidates
Deadline for submission of Tenders
Notification of the award and the evaluation results sent to the tenderers
Contract signed
Apr 2018 – Aug 2018
Design  review + ESS approval of any changes, ordering of materials
Sep 2018 – July 2020
Delivery and Construction 

6. High level Bunker manufacturing and Installation Schedule
Sofie O.
2018
2019
2020 Q1 Q2 Q3 Q4
Procur.
Colab. setup
Frame
Production (confirmed with potential supplier) i
Roof elements and subassemblies
Wall elements and subassemblies
Temporary shielding
Installation (detailed schedule presented by ABi)
Predrilling
LOGISTICS
Frame and base plates
Walls
Roof
Utilities
PSS

7. Detailed installation schedule presented by ABi.
High level Bunker manufacturing and Installation Schedule
Sofie O. R6
(Q1 2019)
Critical Design Review                                                           Dec 2017
Contract for manufacturing                                                 Q
First Delivery to ESS site (R6 & steel sructure)                 Dec 2018
Mid delivery to ESS site (wall blocks & first roof layer)  June 2019
Final delivery to ESS site (final roof layer)                         July 2020
LS & Insert (with Target)
installation
(Q )
Bunker Pillars
& Beams
(Q )
Bunker walls & first roof layer
Instrument & TBL installation
(Q )
Bunker roof
outer layer
(Q )
Utilities/Infrastr. & ICS installation & test
(Q )
Beam on Target
Oct 2020
Detailed installation schedule presented by ABi.
First neutron instruments planning for “In-Bunker” installation within this 6 month period.
Installations assumes normal working hours and summer/Christmas holidays

8. First access to NSS areas
Neutron Beam Instrument Schedule V3.4, 25th October (contributor Jörgen A.)
West sector
North sector
East and South sectors
Current date
First access to NSS areas
Start User Program
Beam on Target
Hot Comm.
instruments
* still under discussion with ESS-ERIC Council
NOTES:
Assumes 2MW maximum power until end 2025
Phases aligned with TG2 reviews on 1st 10 NBIs
Installation & Integration (TG4) + Hot Commissioning (TG5) for first 8 NBIs aligned with draft BOI plan (schedule match typically within 1 month)
This schedule assumes
obtaining the radiological licenses in a timely fashion from SSM. A trigger ‘first optical instrument component outside the monolith’ and a 6 months period from submission of the application to obtaining the SSM license - have been assumed (pending formal confirmation from ESH). 
an initial hot commissioning of Accelerator and Target (A&T) to establish reliable beam on target at design frequency and pulse width.
In 2021, commissioning of the first (4-5) neutron instruments is to be conducted at low power, where possible, in order to minimize activation of in-bunker components of the neutron instruments. In the current plan, the duration of this initial commissioning period is weeks.
Over 2022 and 2023 beam power and availability will increase, as the first 8 or more neutron instruments start hot commissioning, with a goal of reaching 2 MW source power by the start of the user program and maintaining that level until 2026.
Commencement of hot commissioning for the first 8 neutron instruments (TG5 in Table 1) is closely aligned with the schedules presented by those instrument build teams at TG2. This order matches well with the NSS “Early Science Success” strategy, and distributes responsibility for delivery widely among our experienced In-Kind partners. Changes to this order will be made if necessary to mitigate effects of delays to individual neutron instrument projects.
TG5 dates for neutron instruments 9-15 will be delayed to concentrate on-site resources for installation and commissioning (both cold commission and hot commissioning) on the first eight instruments to facilitate early science success for those instruments. This is discussed further below and illustrated in the NSS Installation and Commissioning schedule (Fig. 3).
TG3 dates refer to “final” approval of detailed design, when the integrated design of all major components is judged to be complete, and beyond which no further approval from NSS management is required for manufacturing. At this point in time these TG3 dates are not fixed, but NSS management plans for this to occur in staged manner. “Early procurement” approval dates for in-monolith optics and other critical path procurements (such as in-bunker components for the first instruments) are not shown in the figure
Preliminary Design
Detailed Design
Manufacturing & Procurement
Installation & Integration
Hot Commissioning/Early science
Operation

9. Costing
We have market prices for bulk materials, and for cutting/manufacturing cost.
We have received (HDPE and HDPE + B) unit price offers from range of companies from the EU and China.
The steel bulk unit prices are obtained from a Norwegian and Danish steel suppliers.
Median numbers are taken into calculation for the final sum.
Uncertainties include:
Raw material utilization.
Percentage recycle for HDPE.
Temporary shielding (concrete) manufacturing cost.
Logistics cost.
Installation model.
The NBPI is still in the design phase so operational and maintenance aspects are in the same state.
Based on this reasoning - each NBPI is expected to be changed every 15 years. When we are up and running with all 42 ports this will mean a change of approximately three beam guides each year.
Port block surface is refurbished due to potential damage from NBW
Cold box arrival to ESS

10. Costing Fees contributions details (excerpt):
ESS and manufacturer’ design support –
Assembly –
Installation –
Fees
Expenses
SUM
2 794 832
16 955 597
19 750 429
Fees include ESS and contracted personnel cost
Expenses cover material, manufacturing, incidentals
This costing is from now until the handover
So far, the project has spent
Material contributions details (excerpt):
HDPE –
HDPE + B –
Shielding steel –
The NBPI is still in the design phase so operational and maintenance aspects are in the same state.
Based on this reasoning - each NBPI is expected to be changed every 15 years. When we are up and running with all 42 ports this will mean a change of approximately three beam guides each year.
Port block surface is refurbished due to potential damage from NBW
Cold box arrival to ESS

11. The Bunker Q/A
End of presentation
Q/A