1. Workplan and Administrative Management
Kick-Off meeting
SMATH Project
Venice – June 14th and 15th 2018
Workplan and Administrative Management
Paolo Carlucci VENETO REGION

2. WP 1 – Project Management (starting date 02/2018 - ending date 07/2020) WP leader – Veneto Region
Activities:
1.1 – Project Management, Coordination and Administration
1.2 – Project's evaluation
All the activities will start on February 2018 and will end on July 2020

3. WP 2 – Communication (starting date 02/ ending date 07/2020) WP leader - Technopolis of the Municipality of Athens SA
Activities:
2.1 – Coordinating the Communication phase
2.2 – Setting up common methodologies for actions
2.3 – Project communication tools
2.4 – Open days and final conference
2.5 – Coordination with Horizontal projects
2.6 – Coordination with MED Programme
2.7 – Participation in External events
All the activities will start on February 2018 and will end on July 2020

4. WP 3 – Testing (starting date 03/2018 – ending date 07/2020) WP leader – Ca’ Foscari University of Venice  
Activities:
Coordination of the testing phase 03/ /2020
Responsible partner: Ca’ Foscari University of Venice
Fine-tuning of tools for the generation of "smart athmospheres"as ecosystems to support CIs (preparing pilot activities) 03/ /2020
Responsible partner: Ca’ Foscari Unviersity of Venice
Contributing with Creative Nests to the generation of "Smart Athmosphere" 09/ /2020
Responsible partner: Institute of Culture of the Municipality of Barcelona
Strengthening CIs' networking and cooperation attitude 12/ /2020
Responsible partner: The Culture and Heritage Industries Cluster
Enhancing managerial capabilities of cultural engines 03/ /2020
Responsible partner: PRIMI - Regional Pole Image Internet Multimedia
Support in Financial and Funding Opportunities 03/ /2020
Responsible partner: Barcelona Activa SA SPM
Promotion of Cooperation to enhance Internationalization 11/ /2020
Responsible partner: Technopolis of the Municipality of Athens SA
3.8 – Evaluation of Pilot Activities 05/ /2020

5. WP 4 – Transferring (starting date 05/2019 – ending date 07/2020) WP leader - Autonomous Region Friuli Venezia Giulia
Activities:
Coordinating the transferring phase 05/2019 – 08/2019
Responsible partner: Autonomous Region Friuli Venezia Giulia
Strengthening the marketing potentials of Cis 05/2019 – 01/2020
Responsible partner: DEVELOPMENT AGENCY ZAGREB – TPZ Ltd.
4.3 – Action plan 07/2019 – 11/2019
Responsible partner: Veneto Region
Sustainability of Creative Nests and the MED Creative Cluster
11/ /2020
Responsible partner: Agency for Territorial Marketing Ltd.
Transferring activities to strengthen the impact of SMATH project
02/ /2020

6. SMATH reporting procedure
Costs for project implementation:
Start: 16 January approval by Programme SC
End: 30 September official ending date + 2 months only for payment
Reporting periods:
Progress Report and Payment claim must be submitted to the JS within 3 months after the end of each implementation period (NO delays accepted)
Implementation period
Submission date
01/02/ /08/2018
30/11/2018
01/09/ /02/2019
31/05/2019
01/03/ /08/2019
30/11/2019
01/09/ /02/2020
31/05/2020
01/03/ /07/2020
30/10/2020

7. WP 1 – Project Management (activities and deliverables) WP leader – Veneto Region
1.1 – Project Management, Coordination and Administration
1.1.1 – Project management guide
1.1.2 – Quality standard guide
1.1.3 – Risk management plan
1.1.4 – Progress and financial reports
Guidelines for Steering, Monitoring and Technical committees’
procedures
Project Steering, Monitoring & Technical Committee Meetings
1.2 – Project's evaluation
1.2.1 – Evaluation methodology
Internal evaluation reports

8. WP 1 – Project Management (activities and deliverables) WP leader – Veneto Region
D1.1.1 – Project management guide
A support tool to initiate fundamental guidelines related to MED Programme procedures (e.g reporting, expenditures, FLC procedures), outline the management structures, tools & functions, daily management and communication procedures.
D1.1.2 – Quality standard guide
The Q.S.G. will be delivered at the beginning of the project tonprovide specific guidelines ensuring the relevant implementation of the designed activities in order to provide sound outputs serving the scope of the projects’ goals.
D1.1.3 – Risk Management Plan
A risk management plan will be elaborated and constantly monitored to prevent the project to fail the results envisaged and to meet all expectations.
D1.1.4 – Progress and financial reports
The Progress and financial Reports will be submitted at the end of each semester including information of financial and technical interest. Their preparation and submission is the LP’s obligation with the contribution of the other partners.

9. WP 1 – Project Management (activities and deliverables) WP leader – Veneto Region
D1.1.5 – Guidelines for Steering, Monitoring and Technical committees’ procedures
The LP is responsible of drafting the Guidelines for the Steering, Monitoring and Technical committees’ procedures that will define specific regulations and roles. The Guidelines will be validated during the 2nd Meeting.
Project Steering, Monitoring & Technical Committee Meetings
Minutes from Project Steering, Monitoring and Technical Committee Meetings that will take place approximately every 6 months to assure the coordination of implementation issues and corrective actions according to the internal evaluation system.
D1.2.1 – Evaluation methodology
The LP will prepare the methodology that will include both internal and external type of evaluation process aiming at clarifying all relevant aspects of this important task of the project that will assess the effectiveness of its progress and results
D1.2.2 – Internal evaluation reports
The PPs will apply an internal type of evaluation of the project’s progress that will be depicted in 3 evaluation reports elaborated according to the specifications of the respective methodology.

10. Thank you for your attention