1. Cabrillo College’s Ellucian Portal Project
Francine Van Meter
Title V Grant Activity Coordinator

2. Funded by the Title V Grant Closing the Completion Gap
cabrillo.edu/services/ccg

3. Flex Activity Agenda What is a Portal?
Cabrillo College Implementation Strategy
What’s Your Role?
Q&A

4. What is a Portal?

5. Customer relationship manager. Analyzes how users interact with content!

6. Success Measures Online Registration? Student Satisfaction
Survey Improvement
End User Adoption?
What success measures will you use to determine this project successful?
What percentage of use within each constituency will be considered a success?
Faculty
Staff
Students
Will you work to streamline your existing website?
Will you bring over data from current SharePoint site?
Will you work to migrate data from shared drives?
Do you have student survey statistics from the last couple years and plan to use one again after portal is live? Something with questions about technology or tools? You can compare those statistics
Do you have google analytics for pages on the web site?
Can we compare SharePoint reports from a before and after standpoint?
# of manual
processes replaced?

7. 4 Minute Thoughts (2 + 2) List 2 things you know about portals
List 2 things you’d like to know by the end of this session?
Share your list with another person at your table
Jot down thoughts on the “Thought Paper”*
*we will collect all Thought Papers

8. Delivered Self Service Features
Integration
My Week
My To Do
Unread Messages *
Notifications
My Applications
Web Advisor
Course Catalog
My Team Sites
My Web Advisor
Address Change
Registration Features
View Grades/GPA
Academic Profile
Communications
Financial Profile
Make a Payment

9. Benefits Single Sign On Mobile Accessible Document Management
Personalization
Collaboration
Web Content Management

10. Bellarmine University
Sample constituency page with ILP features incorporated
Bellarmine University

11. (2nd+ Level Navigation)
Constituency Sites
(Home Page)
Informational Sites
(2nd+ Level Navigation)
Team Sites
(My Sites Web Part)
Student*
Academics
Classes*
Finances
Departments*
Faculty*
Campus Life
Orgs*
Employee*
Employee Services
Committees
*Colleague Provisioned Sites

12. Student Constituency
May 25, 2019

13. Staff Constituency
May 25, 2019

14. Faculty Constituency
May 25, 2019

15. Announcements
Displays a list of announcements that have been targeted to an audience to which the user belongs.
May 25, 2019

16. Notifications & My Alerts
Displays notifications defined in Colleague.
Each notification can include a link to the web page or Web Advisor form where the user can resolve the issue.
If the user does not have any active notifications the web part does not display.
May 25, 2019

17. My Week Can display events from the following sources:
Calendar (O365/Exchange/ Google)
Colleague
LMS via ILP
SP Class Team Sites
May 25, 2019

18. Integration with Canvas is on the Roadmap!
My To Do
Integration with Canvas is on the Roadmap!
Can display tasks from the following sources:
Colleague
LMS via ILP
May 25, 2019

19. Web Advisor
Displays a list of Web Advisor links that the user has access to.
Can include links to Web Advisor forms and Colleague Self-Service views.
May 25, 2019

20. Web Advisor
May 25, 2019

21. Employee

22. Unread Messages
Displays the number of unread messages in the user’s . The user can click on it to go to their unread .
May 25, 2019

23. My Bookmarks
Displays links added by an administrator to the My Bookmarks SP list at the top-level site and in the constituency site.
May 25, 2019

24. Campus News Displays campus news items.
Users with appropriate permissions may contribute articles.
May 25, 2019

25. Campus Feeds
Provides access to a list of feeds provided by the institution.
Institutionally defined permissions may allow the user to select their feeds from the list provided and/or specify how many articles to display.
May 25, 2019

26. Campus Events Displays campus events.
Users with appropriate permissions may contribute articles.
May 25, 2019

27. My Team Sites Displays the team sites to which the user is a member.
Recently added announcements are displayed below the site name.
Calendar events can be displayed.
May 25, 2019

28. 4 Minute Thoughts (2 + 2)
Take 2 minutes to explain to one person at your table how you think a portal would benefit students
Allow the listener to provide feedback and you do the same when they explain their perception of the portal to you
Jot down challenges on the “Thought Paper”

29. Informational Sites aka Customized Web Pages in Portal

30. Academics
Links
Register
Profiles
Profiles

31. Finances
Payment Options
Financial Aid
Financial Resources
Scholarships

32. Military
Web Part
Web Part
Web Part
Web Part
Web Part

33. International Student
Web Part
Web Part
Web Part
Web Part
Web Part

34. How is Cabrillo Managing the Project?

35. Portal Team Structure Governance Team Portal Implementation Team
Technical Team
LMS Team
Adoption Team
Taxonomy Team
Communications Team
Content Contributor’s Team

36. Cabrillo College Project Charter
 The Charter is more what you'd call "guidelines" than  actual rules.
May 25, 2019

37. The “best case scenario” Plan
Preparation and Planning
Project Overview and Orientation
4/6/ /21/2016
Technical Preparation and Installation
2/1/ /1/2016
4/18/ /20/2016
6/6/ /10/2016
Discovery Session
7/11/ /15/2016
Portal Build
9/13/2016 – 9/26/16
Training and Consulting
10/1/ /31/2016
Content Development*
2016
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
2016
* portals evolve with the people & services who use them

38. What’s Your Role?