1. INSTRUCTOR NOTES/LINKS
Launch Outlook
Place Skype on Do Not Disturb

2. myCommunity
Site Owner

3. Suzie Johannes

4. COURSE OVERVIEW myCommunity Overview Site Owner Responsibilities
Framework
Site Owner Responsibilities
Planning a site
Creating a site
Working with permissions
Modifying and managing sites
Site Lifecycle and Retirement

5. WHAT IS MYCOMMUNITY Web Tools Social Tools Productivity Tools
Access controls
Search
Personal profile page
Social Tools
Newsfeeds
Discussion forums
Mobile apps
Wiki
Yammer
Delve
Productivity Tools
Calendars
Task & project management
Simultaneous co-authoring
Notifications
Manage Files
File storage & sharing
Document sharing
Document versioning
1 TB of personal storage
Data Management & Collection
Web forms
Surveys/Polls
Data filters
Custom views
Exportable
Integration with
other tools
Word
PowerPoint
Excel
OneNote
Outlook
Skype for Business
Access

6. WHAT IS MYCOMMUNITY myCommunity
My Site Personal site provided to every student, faculty, or staff member.
/personal/
OneDrive for Business Personal cloud storage where you can store and share up to 1 TB of personal data.
Can share externally
*Sharing a folder requires person to sign in with KU Online ID or Microsoft Account
Community Sites Topic-based sites that include members from across the university.
/communities/
Document Libraries, Webpages, Lists, and More
Can share with anyone at KU or external contacts with a Microsoft Account
Team Sites Sites that include members at the university.
/teams/

7. NOTE ABOUT SHARING

8. EXTERNAL SHARING

9. FRAMEWORK

10. SITE OWNER Responsibilities Support
Manage site layout, structure, and content
Manage security
Content and permissions
Grant access

11. SITE OWNER Terminology Site collection Site or subsite
Document Library
List
Webpage

12. ROLES Basic Permission Groups Role/Group Name Description
Permission level
Visitors
View pages, list items, and documents
Can download documents
Read
Members
Can add, edit, and delete items from libraries
Can create and manage personal views, edit items and user information,
Can manage lists, delete versions in existing lists and document libraries
Can add, remove, and update personal Web Parts.
Contribute and Edit
Owners
Provide management and support of the myCommunity site to end users.
Manage site layout(look and feel), structure, content
Manage site security and content for site and sub-sites
Responsible for all content and permissions within their sites including all subordinate sites. 
Responsible for granting access to individual sites or files.
Site Owner must be displayed on each site.
Resolve Community Standard questions and issues. Note: No more than 3 site owners with full control per site.
Full Control

13. ROLES Additional Permission Groups Role/Group Name Description
Permission level
Site Collection Administrator
Provide management and support of the SharePoint site collection to end users
Manage collection security
Create top-level sites/site collections
Create site templates
May be able to recover deleted documents, apps, or sites within 60 days of deletion
Full Control
Moderators
Only exist with community sites
Edit community site pages, add or remove apps,
Change reputation settings, assign badges,
Edit/delete posts by other users,
Create discussion categories, mark a reply to any discussion as best reply, mark a discussion as featured
Moderator

14. MANAGING PERMISSIONS Site collection level Site level
Top Level Site
Permissions
Subsite 1
Inherited
Subsite 3
Subsite 4
Broken
List
Notebook 1
Notebook 2
Document Library
Folder
List Item
Subsite 2
Subsite 5
Subsite 6
Site collection level
Site level
List or library level
Folder level
List item or document level

15. #1 Best Practice – Keep your permissions as simple as possible
Break inheritance as infrequently as possible.
Use groups based on folder membership to assign permissions.
Assign permissions at the highest possible level.
Put documents that require fine-grained permissions in document libraries that are defined to support each group of permission.

16. PLANNING YOUR SITE Things to consider: Plan for privacy
Avoid unnecessary layers
Think about your audiences
Plan ahead of time and anticipate growth

17. CREATING A SUBSITE Creating a site
You must be a site owner of the site above where you want to create your subsite. Navigate to that site and then:
Click on the Settings icon.
Choose Site Contents.
Check to make sure you don’t already have a subsite created.
Click on New > Subsite
Give the site a name, description and URL.
Choose a template, whether to inherit (share) permissions or create unique (break) permissions, and whether to inherit the top navigation (global links).

18. SITE TEMPLATES Common templates
The template is a starting point for your site. It determines which apps your site had, the basic configuration, and the site features that are turned on.
Type
Name
Default Apps
Collaboration
Team Site
Notebook, Document Library, Newsfeed/Microfeed, Site Assets Library, Site Pages Library
Blog
Categories, Comments, Photos, Posts
Project Site
Notebook, Document Library, Tasks List, Calendar, Newsfeed/Microfeed, Site Assets
Community Site
Categories, Community Members, Discussion List, Newsfeed/Microfeed, Photos, Site Assets, Site Pages
Enterprise
Document Center
Documents Library, Tasks List
Custom
KU Department Site Template
Calendar, Documents Library, Resources List, Announcements and Notifications, Newsfeed/Microfeed, Site Owner webpart
KU Team Site Template
Notebook, Calendar, Tasks List, Documents Library, Resources List, Announcements and Notifications, Newsfeed/Microfeed, Site Owner Webpart
KU Project Site Template

19. PERMISSIONS Working with permissions: Viewing permissions for a site
Managing group permissions
Managing individual permissions
Access requests

20. MODIFYING SITES Site owner options:
Change a site’s title, description, and logo
Set up site navigation
Change a site’s look
Managing site features
Site recycle bin

21. SITE LIFECYCLE Options for retiring a site: Delete the site
Change the URL
Move the site

22. WHAT WE LEARNED

23. ? WRAP UP/QUESTIONS Instructor follow-up
Within a week of the course, the instructor will send a follow-up to all attendees. The will include:
Additional learning resources
Answers to outstanding questions

24. ADDITIONAL TRAINING IT training opportunities
There are a number of training resources that the Technology Instruction department provides:
Departmental training
Interested in having us over to speak to your department about this topic or another technology? – Visit technology.ku.edu/request-instruction request a training session for your department or to speak to one of our instructors.
Open workshops and Quick Learn webinar series
Search and sign up for sessions at workshops.ku.edu.
Desk-side coaching
Want some one-on-one time? – Fill out our desk-side coaching request at technology.ku.edu/request-instruction to meet with an instructor individually.