1. September, 2001
Project: IEEE P Working Group for Wireless Personal Area Networks (WPANs)
Submission Title: [Briefing on IEEE Standards Style Manual]
Date Submitted: [ 10 September, 2001]
Source: [ David Cypher] Company [NIST]
Address [100 Bureau Drive, STOP 8920, Gaithersburg, MD , USA]
Voice:[(301) ], FAX: [(301) ],
Re: []
Abstract: [A hightlight of the items contained in the IEEE Standards Style Manual.]
Purpose: [To highlight the IEEE Standards Style Manual in order to better understand its application to the draft recommended practice]
Notice: This document has been prepared to assist the IEEE P It is offered as a basis for discussion and is not binding on the contributing individual(s) or organization(s). The material in this document is subject to change in form and content after further study. The contributor(s) reserve(s) the right to add, amend or withdraw material contained herein.
Release: The contributor acknowledges and accepts that this contribution becomes the property of IEEE and may be made publicly available by P
Cypher, NIST

2. IEEE Standards Style Manual
September, 2001
IEEE Standards Style Manual
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3. Sponsor and Chair Responsibilities
<month year>
doc.: IEEE <doc#>
September, 2001
Sponsor and Chair Responsibilities
Ensure final draft is complete, accurate, meets requirements of this manual
Shall serve as liaison between WG and IEEE Standards Project Editor
Cypher, NIST
<author>, <company>

4. September, 2001
Items to submit
Paper and electronic forms - one column, 8.5”x11”, margin 1”, start at page 1 - IEEE uses Framemaker
Cover letter
Permission of copyrighted material
Cypher, NIST

5. Draft contents prep Copyright statement Draft labeling
September, 2001
Draft contents prep
Copyright statement
Draft labeling
Title (matches the PAR exactly)
Abstract (PAR scope & purpose)
Introduction (history & purpose)
Committee lists
Table of contents (main clause & first subclause)
Cypher, NIST

6. Document structure 1 Overview (optionally scope & purpose)
September, 2001
Document structure
1 Overview (optionally scope & purpose)
2 References
3 Definitions (subclause for acronyms)
Annexes (Normative or informative)
Cypher, NIST

7. September, 2001
Numbering in text
Main text uses Arabic numbers (1, 1.1, 1.2, etc.) - maximum of five levels
Annexes use letters in first level
Only one list per subclause
Cross-references (clause number only)
Cypher, NIST

8. Word usage Shall, should, may, and can That and which
September, 2001
Word usage
Shall, should, may, and can
That and which
Gender-Neutral (only “he or she”; no one, he, she, we, or they)
No safe or safety
Second person (you is a no-no)
Abbreviation
Hyphenation
Capitalization (initial letter)
Cypher, NIST

9. Units Numbers Metric system Letter symbols September, 2001
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10. Tables Labeling Numbering Units of measure Numerical values
September, 2001
Tables
Labeling
Numbering
Units of measure
Numerical values
Notes & footnotes
Informal tables
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11. Figures Call-outs (8-point sans serif font (e.g. Helvetica or Arial))
September, 2001
Figures
Call-outs (8-point sans serif font (e.g. Helvetica or Arial))
Either all uppercase or mixed
A separate electronic file for each figure
EPS, TIFF, WMF, or GIF
Numbering (consecutive)
Notes
Cypher, NIST

12. Equations All terms defined (quantities and units) Numbering
September, 2001
Equations
All terms defined (quantities and units)
Numbering
!!Take a look at the examples!!
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13. Miscellaneous Notes (not part of standard)
September, 2001
Miscellaneous
Notes (not part of standard)
Footnotes (not part of standard)
No warnings or cautions
Bibliography (first or last Annex)
Cypher, NIST

14. Voting comments Four editing instructions Change Delete Insert Replace
September, 2001
Voting comments
Four editing instructions
Change
Delete
Insert
Replace
Editor suggests that TG2 use this for completing draft
Editor suggests that TG2 propose this to WG for letter ballot process - instructions be applied to the -99/112r6 [99112r6P802-15_Ballot-Instructions.doc] and - possibly the WG LB Comment form.
Cypher, NIST

15. Working Group Draft The first working group draft will be
September, 2001
Working Group Draft
The first working group draft will be
in FrameMaker 6.0
released as soon after the September meeting as possible
Comments into the November & future meetings are
to be in the form of contributions
structured as editing instructions
Cypher, NIST

16. Working Group Draft (continued)
September, 2001
Working Group Draft (continued)
No formal TG2 vote (consensus should be the primary goal)
No additional formal tracking will be necessary, use existing
contribution
meeting minutes
First formal TG2 vote:
to motion the draft out of TG2 into WG for WG balloting.
Cypher, NIST

17. Working Group Draft (continued)
September, 2001
Working Group Draft (continued)
IEEE Working Group ballot will be the first formal vote on TG2’s recommended practice.
Requires formal Ballot, Voting period, recording of comments received and their disposition
IEEE 802 Sponsor Ballot
same as above
Cypher, NIST