1. Enterprise Solution and Standards Civilian Pay Overview
ESS Finance Standards and Customer Services
Mr. Dustin Smith
Integrity - Service - Innovation

2. ESS Civilian Pay Mission and Vision
Our Mission
To support The Defense Finance and Accounting Service (DFAS) in its goal of leading The Department of Defense (DoD) in finance and accounting by ensuring that payroll offices and customers are provided a state-of-the-art civilian pay system and by providing exceptional service and support in the strategic planning for technical enhancement and standardization of the civilian pay processes and controls.
Our Vision
Be professional, skilled, and dedicated liaisons for DFAS, providing high quality service through integration of effective and efficient financial systems and management strategies and initiatives.
5/28/2019
Integrity - Service - Innovation

3. Organizational Chart Enterprise Solutions & Standards
Business Mgmt Office
Accounting Standards & Reporting
Finance Standards & Customer Services
Compliance
Systems
Audit Readiness
Accounting Mission Area
Finance
Metrics & Initiatives
Component Systems
Audit Readiness
Enterprise Exec Support
Corporate Reporting
Military Pay
Network Compliance
Enterprise Systems
Civilian Pay
OSD/FIAR Liaison
Enterprise Financial Info. Services
Post-Pay Review & Analysis
Banking & Credit Union
Transportation Mission Area
Ops Contingency Planning
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Integrity - Service - Innovation

4. Integrity - Service - Innovation
Our Role and Goals
Liaisons for both Indianapolis and Cleveland Payroll Offices, DCPS Information & Technology (IT) and internal/external customers
The Office of Personnel Management
DoD agencies
ePayroll customers
Primary Point of Contact (POC) for services' inquiries, data calls, and program audits
SSAE 18
DoDIG Audits
Congressional data calls
Goals
Standardize Civilian Pay processes
Provide support to both Payroll Offices and customers
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Integrity - Service - Innovation

5. Integrity - Service - Innovation
What We Do
Chair the DCPS Configuration Control Board (CCB)
Meets 4 times a year
Reviews, approves and ranks system change request
Proposes system change requests
Responsible for DCPS milestones and objectives
Initiate requirements definition for DCPS system changes
Communicate changes that could impact customers
Memorandums for legislative changes, etc…
Release Summary of Changes
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Integrity - Service - Innovation

6. Integrity - Service - Innovation
DCPS Business Process
OPM
CUSTOMERS/
PERSONNEL
LEGISLATION/
POLICY
CHANGE
DFAS-Civ Pay ESS
CCB
REQUIREMENTS
RESOLUTIONS
ISSUES
AGILE PROCESS
FUNCTIONAL DESIGN
TECHNICAL DESIGN
PROGRAM TESTING
CCB Representatives
PERSONNEL
INTERFACE
CUSTOMERS
PAYROLL
OFFICES
RANKED
SCR LIST
CDA RECOMMENDS
RELEASE CONTENT TO ESS
RELEASE
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Integrity - Service - Innovation

7. Configuration Control Board (CCB)
Change Control Management for the duration of the DCPS lifecycle
Quarterly Meetings
System Change Requests (SCRs)
Legislative
Regulatory/Policy
Discretionary
Maintenance
Technical
Migration
Agenda for the CCB
Review action items from last meeting
Review/Vote on proposed changes submitted
Upcoming DCPS Release Changes
SCR cancellations
New initiatives
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Integrity - Service - Innovation

8. DCPS System Change Request Process
Discretionary (enhancement requests)
Point Paper Submission
Must be submitted by designated CCB voting member
Point paper reviewed and cost analysis provided at CCB meeting
CCB Members vote for approval
If approved…
SCR is created and sent to the CCB Members for ranking
Release placement for implementation is set by the ranking of the SCRs
DCPS Release Process
Functional requirements written and reviewed with the CCB Members and DCPS Information and Technology (I&T)
ESS Civilian Pay participates in Agile ‘scrum’ team from beginning-to-end of software development
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Integrity - Service - Innovation

9. Civilian Pay Initiatives
Audit Steadiness (SSAE 18)
Account Management and Provisioning System (AMPS)
Business Environment Modernization
Legislative/Regulatory Changes
Combined Federal Campaign (CFC) Changes
Administrative Leave Act of 2016
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Integrity - Service - Innovation

10. Integrity - Service - Innovation
Audit Readiness
Standardization of iControl Processes
87 processes overall
Complete
Civilian Pay SSAE18 Audit Scope Expansion
Proposed FY19 – 22 Scope Expansion
Leave and Earning Statement (LES) Calculations
DFAS SSAE18 Program Managers were tasked to:
Perform an end-to-end scope gap analysis
Provide inventory of current gaps
Provide justification for working to include or exclude current gaps
Provide milestones to implement gaps
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Integrity - Service - Innovation

11. DCPS AMPS Provisioning
Account Management and Provisioning System (AMPS) – Defense Civilian Pay System (DCPS)
Automate the System Authorization Access Request (SAAR)
Standardize the SAAR Process for all DFAS Systems
Enhance Auditability
ECD: June 2019
All information as of Thursday, February 20, 2018
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Integrity - Service - Innovation

12. Integrity - Service - Innovation
DCPS Security
Personal Identity Verification (PIV) Card Accessibility
DISA has been actively working on the PIV card linkage to DCPS accounts
VA, HHS and EOP have successfully tested PIV card capabilities
VA does not have compatible security on all of their PIV cards. Transition will be complete as old PIV cards are upgraded
HHS meeting is being scheduled to discuss transition to PIV
Week of February 26th
DOE encryption is not compatible with DISA requirements for PIV enablement
BBG is currently in testing with DISA
DISA’s vendor is working on a solution for multiple accounts per user
DISA will focus on this after the PIV effort is complete
5/28/2019
Integrity - Service - Innovation

13. Business Environment Modernization Efforts
Business Environment Modernization (BEM)
Additional Pay Periods Online (APPO)
Allows for retroactive processing of payroll transactions greater than 26 pay periods reducing manual pay calculations for the payroll offices
Customer Elected Initiative – Customers were given the option to opt in to this enhancement
Implemented: DCPS Release November 2017
Self-Service Reporting
Allow customers the ability to access historical data to run canned and ad hoc reports
Pending Strategic Council approval and final business case
Benefits
Improved Timeliness
Improved Compliance
Human Capital/Manpower planning
Metric reporting
Respond to Senior Leader Inquiries
Trend analysis/Data mining/analytics
Improved Auditability
Improved Customer Satisfaction
Improved Employee Morale
Reduced Paper Storage/Usage
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Integrity - Service - Innovation

14. Legislative/Regulatory Changes
Combined Federal Campaign (CFC)
Background
OPM outsourced the CFC beginning in 2016, choosing GiveBack as the private vendor to manage the program
GiveBack requires an exchange of data for payroll systems to track contributions to individuals
Campaign dates: October 2, 2017 – January 12, 2018
CFC Donor Pledging System is operational at
This will be the only authorized CFC donation system
Paper forms, which are to be phased out over the next five years, are collected at agencies and forwarded to CFC; instructions have been shared with CCB members and CELs
Added an LES remark to notify all customers that the website was operational
The first enrollment and eligibility files will be sent from GiveBack by COB January 19, 2018
5/28/2019
Integrity - Service - Innovation

15. Proposed Rule on Administrative Leave
Office of Personnel Management (OPM) issued a proposed regulation to implement the Administrative Leave Act of 2016
Enacted under section 1138 of the NDAA for FY17
Changes to 5 CFR Part 630 will add new categories of leave
Administrative leave – agency determination when no other paid leave is available under other law
Investigative leave and Notice leave - agency determination when employees must be removed from the workplace while under investigation or during notice period (i.e., the period after the employee received a proposed notice of adverse action before a final decision is made and takes effect)
Weather and Safety leave – agency determination when employees cannot safely travel to and from work or perform work at their normal worksite, telework or other approved locations because of severe weather or emergency situations
OPM issued the proposed regulation for comments in Federal Register on July 13, 2017
Comment Period closed August 14 and DFAS provided feedback to OPM
ESS Civilian Pay is monitoring this change to ensure we can make the appropriate system changes when issued as final regulation
30 days after publication, agencies must be approving weather/safety leave in accordance with the law and regulations
270 days after publication, payroll systems must have all new data elements implemented
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Integrity - Service - Innovation

16. Integrity - Service - Innovation
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