1. ESS Emergency Response & Crisis Management
Workshop on fire protection 21 June 2017
Ulrika Agnvik, Senior Security Officer ESS

2. AGENDA Definition of a crisis Basic principles used Current status
Achievements
Challenges
Planning for “Beam on target”
Requirements from authorities
Defense in depth
Principles for location and interaction during an emergency

3. What do we do now…..? What do we do now…..?
Explosion of Deepwater Horizon April 2010
“I care about the small people”
Chairman BP
Explosive device found – Game stopped
Tele 2 Arena, Stockholm June 2013
Information
Leaks
Disruptions
Manipulation
Legal breaches
Terrorist
Attack by truck, Nice July 2016
Large scale fire
Åbyverket, Örebro, Oct 2012
Den 22 juli 2011 sprängde Breivik en bomb i regeringskvarteret i Oslo, vilket resulterade i åtta dödsfall. 950 kilo tung bomb
Air crash, India May 2010
Intruder by activists at nuclear plant. June 2010.
Bomb, Oslo July 2011

4. EMERGENCY or CRISIS - ESS ‘guideline’
SEVERE INCIDENT/EMERGENCY
CRISIS
Serious injury to personnel
Incident involving risk to the environment
Incident involving risk of extensive economic harm for a sub-project
Incident involving risk of damaged confidence for a sub-project and its stakeholders
Death or critical injury to personnel or third party
Major incident involving risk of serious harm to the environment
Risk of major economic harm for the ESS project
Risk of damaged confidence for the ESS project and its stakeholders
Major threats and/or sabotage to ESS

5. ESS Emergency Response Team
An operational team trained in
re-establishing normal operations following an operational deviation
shutting down operation
prepare activities where there is an indication of an upcoming challenge to the normal operating conditions.
Act on alarms, support municipal emergency services and police during a rescue operation/intervention and escalate in to ESS Crisis Management Team on pre determined criteria.
In place on 24/7
Operational staff (Machine operators, RPT and guards) with authority to take immediate actions.

6. ESSm Crisis Management Team
A strategic group with competence to enable an efficient work to support quick and well thought through decisions during a crisis. Ensures that preparations are taken so that a crisis is controlled in its early stage and can be managed in a way reducing the risk to the public, environment, employees/associates and the impact on the operations.
To be in place within 1 hour.
ESS managers with authority to enable resources

7. Current status
Achievements and routines
Reflections

8. Emergency Response Team (ERT) Construction Site
SEC has established routines on site in case of an accident/emergency
An Emergency Response Team (ERT) is established (ESS and Skanska staff)
An emergency notice on ‘how to act’ is posted at the site office and other strategic places
Routine of how to inform and escalate to the ESS Crisis Management Team is established
Emergency drills have been performed together with municipal rescue services

9. Crisis Management Team (CMT)
ESS has established its CMT, and first routines in 2014 for the start of construction
Staffing of the CMT is now adjusted to meet challenges related to installation/commissioning
The first crisis management (table top) exercise has been performed
Routines are further developed and completed as we progress

10. Crisis Management Team
Chairman
Healt, Safety &HR
Radiation Protection Reps
Co ordinate the radiological work
Ensure information to SSM about dose rates
Monitor radiation- and contamination levels
HR Reps
Hospital contacts
Healthcare support
Lead work - causilties
Travel tracking
Next In Kind support
OHS and/or Environment Reps
Work environment aspects
Workplace accident reporting
Environmental impact
Reports to County Board – control program
Operation
ERT Reps
Point of contact with;
Municipal Rescue Services
Police
ERT
Facility management Reps
Switchboard – point of contact
Reception – point of contact
IT – point of contact
Radio communication
Mobile phones
Logistics
Safety equipment
Technical support in general
Director affected area
Advisory
Expertise Technical
Legal
Insurance
Coordination with HR
Analysis
Information management function
Structure incoming info
Set out Timelines
Status reports to CMT
Analysis function
Analysis of;
What
Where
When
Who
Why
Scenarios (best/worst case)
Analysis expertise to be added in applicable parts
Communication
Press officer/Spokes person
External communication
Media coverage monitoring
Prepare press releases
Quality control of communication
External webpage
Internal communication
Internal messages through; Webpage, SMS, , TV monitors etc Support Reception/Switchboard
Prepare staff meetings
Administration
Updated
Crisis Management Team
GOLD = CMT core.
Each role will interact with 3 silverfunctions at most
SILVER = Supportive roles
and with underpinning objectives

11. Organisation today and forward
Update
Members
Procedures & checklists
Crisis Management Team
ESS site in operation
Beam on target
(emergency response plan)
SEC construction
emergency response team
Test Stands/ Work shops
emergency response
DMSC emergency response
Operations Manager (OM)
Security Duty Officer (SDO)
Security guards for perimeter
Additional guards on call
Security guard patrol - First Responder and Guide
Operator
Evacuation leader
Additional evacuation leaders at office hours
Radiation Protection
Indication
Dosimetry
Decon-tamination
Electrical safety leader
Status inventory & Support to all external ESS locations
Full scale drill   
W Test of alarm chain aligned for today situation and Installation phase
Ramp up of resources, procedures & training

12. Planning for “Beam om target”
Requirements from authorities
Defense in depth
Principles for location and interaction during an emergency

13. Requirements from SSM and other authorities
SSM & Local County Board have requirements on ESS emergency preparedness
ESS Emergency Response Plan aims to meet requirements and to be used in planning for initial operation.
ESS analysis of accidental and antagonistic scenarios form the basis for ESS defense in depth and emergency response planning
The Emergency preparedness Plan and Intervention plans shall be coordinated with corresponding plans for Municipal Rescue Services and Police.
ESS systems for communication shall ensure internal communication and between the facility and authorities
Municipal Rescue services, Police, SSM and other authorities shall be able to use their own communication system (Rakel) based on TETRA standard
ESS Emergency response plan shall be tested in a full scale drill before SSM gives approval on “Beam on target”

14. Defense in depth E22 Perimeter protection Perimeter protection
Quick folding gate and bollards
Protected Area
Perimeter protection
All buildings locked
Vital Area
Perimeter protection
Controlled access
Guarded area
Outer Perimeter Protection - HA-HA Barrier
Intruder alarm detected & verified through CCTV
Intruder alarm integrated with access control system
The system allow remote control of all opening/closing
Remote control of bollards
Demarcation of site
E22

15. The principals has been communicated with SSM February 2, 2017
ON GOING PLANNING
Functions of importance during an emergency and when the CMT is activated.
The functions need to be in place and the organization to be trained BEFORE permission from SSM for Beam on target.
A full scale drill shall be executed 6 months before expected permission to ensure that ESS has an emergency response capacity and capability.
MCR Main Control Room
SMR Security Monitor Room
Back up
Crisis management room outside ESS site
Main Point of Access
Guard house
SMR
Crisis Management Room
Emergency command center - Back up
MCR Back up monitor panel
Target building
MCR
Emergency Command Center
Back up client for security systems
The principals has been communicated with SSM February 2, 2017

16. Location ERT and CMT

18. Coordination meetings twice a year with authorities, previous: 2 Feb 2017 Raised questions are handled and prepared in relevant sub groups on a need basis
Dat
Intervention plans – ESS in full operation
Accident scenarios
Municipal Rescue service
ESS (ESH)
SME (Subject Matter Expertise)
Sustainability Environment
County board
ESS (CF)
ESS (ESH)
CMT workgroup
Coordination/Intervention plans
during construction on site
Municipal Rescue service
ESS
Skanska
Coordination meeting with authorities
Emergency preparedness zoon
SSM
Municipal Rescue service
Lund Municipal:
Stadsbyggnadskontor
Science Village
County board (Lst)
ESS (ESH peter Jacobsson)
Intervention plans – ESS I full operation
Antagonistic scenarios
Police
ESS (ESH)
SME (Subject Matter Expertise)
ESS Technical Infrastructure – Alarms etc
ESS (ESH+CF)
SKANSKA
SOS
MSB National authority for emergency prep
Police

19. THANK YOU!