1. PIMS Administrator Resources
6/2/2019

2. Items used by Successful PIMS administrators
Welcome!
Items used by Successful PIMS administrators
PIMS websites & resources
Program areas
Outside resources
Contact information
6/2/2019

3. PIMS - Center for Data Quality
The Center for Data Quality team manages data collections such as Career & Tech, Graduation Cohort, October Staff and Student, Private Non-Public, and PVAAS. > Teachers & Administrators > PIMS for the Division of Data Quality: for PNPE Data help:
6/2/2019

4. Other PIMS Resources PDE Webinars
Video-based online training – Current Locations
PDE Zoom Q&A Session
Every Thursday or every other Thursday (1:30-2:30 PM)
PDE SIS Vendor Calls
Last Wednesday of the month (1:00-2:00 PM)
For SIS vendors to ask questions
6/2/2019

5. Application Support Desk
Phone
Application Support Desk
6/2/2019

6. Data Quality Network
Education professionals working and learning together to optimize the governance, quality, and application of data in order to improve the delivery of educational opportunities to students across the commonwealth.
Meets 3rd Wednesday of the month.
Who is my Data Quality Network IU Point of Contact (DQN PoC)? Points of Contact
6/2/2019

7. Data Quality Curriculum (DQC)
Training for PIMS administrators:
The DQC is a tool for local education agencies (LEAs) to increase the quality of data submitted to PDE, thereby reducing costly data errors and staff time.  Contact your IU DQN PoC for training opportunities in your area.
*Passing the Experienced PIMS Administrator Track and Delete Utility Specialty Module will give you access to the PIMS deletion utility.
6/2/2019

8. EdNA
EdNA (Educational Names and Addresses) can be used to find name, address, administrator, and related information about the educational entities that PDE serves. These entities include school districts and their schools, intermediate units, career and technical centers, charter schools, nonpublic and private schools, higher education institutions, and more.
6/2/2019

9. PASecureID
PASecureID is a unique, permanent, anonymous state-wide student ID assigned to all students upon their first entry into the commonwealth public school system. A single, unique PASecureID remains with an individual student throughout their educational career. > Teachers & Administrators > Learn More About Teachers & Administrators > PASecureID
6/2/2019

10. Child Accounting
School Attendance/Child Accounting The Division of Subsidy Data and Administration collects attendance and membership data from Pennsylvania’s 500 school districts and other educational entities. The membership data is used in the calculation of state subsidies, including Basic Education Funding, Special Education Funding, Secondary Career and Technical Education Subsidy, and Tuition for Orphan’s Subsidy. Membership data is also used in the calculation of each school district’s tuition rate. Included on this website are forms and instructions for filing with PDE and for school recordkeeping as well as other information related to the data collection process and child accounting in general. Website > Teachers & Administrators > Learn More About Teachers & Administrators > Child Accounting CAD
6/2/2019

11. Act 80
What is an Act 80 day? The purpose of the Act 80 provision of Section 1504 of the Pennsylvania Public School Code of 1949 is for the school board to preplan activities for purposes deemed appropriate by the Secretary of Education with such teacher activities scheduled to occur instead of instructional time. Refer to Basic Education Circular 24 P.S. § “Instructional Time and Act 80 Exceptions.” Requests for Act 80 exceptions should be completed by school districts and intermediate units and submitted prior to the date of the Act 80 activity, as soon as possible after the school board has approved the request. However, Act 80 requests will be considered for approval if submitted after the school year ends but before July 31. What is the approval process?
6/2/2019

12. Safe Schools Reporting
Safe Schools Office for Safe Schools coordinates school safety and security programs, collection of the annual school violence statistics, coordination of antiviolence efforts, and development of policies and strategies to combat school violence. The office supports and provides technical assistance and professional development programs in the following areas and security-related activities to support school safety: crisis intervention, school police training, violence prevention, and social/emotional wellness and safety provides services to all local school entities. Safe Schools Website > K-12 > Safe Schools
6/2/2019

13. English Learners Website
> Teachers & Administrators > Learn More about Teachers & Administrators > Curriculum > English as a Second Language
ESL Portal PA
6/2/2019

14. Assessment Resources eMetric Assessment Email: ra-pas@pa.gov
The Pennsylvania state assessment system is composed of assessments and the reporting associated with the results of those assessments.  The assessment system includes the PSSA, PASA, PAS, PVAAS, Keystones, CDT and NAEP.  
> K-12 > Accessibility
eMetric
Assessment
6/2/2019

15. PaTTAN Resources - Early Intervention
Early Childhood
PDE Resources
> Early Learning
PaTTAN Resources - Early Intervention
OCDEL Research & Data
6/2/2019

16. PVAAS
PIMS PVAAS Data Collection-Related Questions
PVAAS Content, Regulation & Policy Questions
Pennsylvania PVAAS Application Website
PVAAS Roster Verification Resources
6/2/2019

17. School Performance Profile
The Pennsylvania School Performance Profile (SPP) offers a web-based resource for districts/schools to communicate performance results to various constituencies and assist districts and schools in aligning and focusing resources for continuous improvement.
School Performance Profile Questions
6/2/2019

18. Future Ready PA Index
The proposed Future Ready PA Index (FRPI) will serve as Pennsylvania’s one-stop location for comprehensive information about school success, and will use a dashboard model to highlight how schools are performing and making progress on multiple indicators. For more information, PDFs, webinars, and informational videos please visit: >FUTURE READY PA INDEX
6/2/2019

19. Special Education
PDE Special Education Website > K-12 > Special Education Special Education Forms Special Education Data Reporting Who is my IU Penn Data Manager? Unit Contacts (lower right side of webpage)
6/2/2019

20. Gifted and 504
Gifted Education > K-12 > Learn More About K-12 > Gifted Education 504 Forms
6/2/2019

21. Postsecondary
Reporting required for the Pennsylvania Community College Annual Report, the Pennsylvania Transfer and Articulation System, and reporting required as a result of receiving State Fiscal Stabilization Fund monies from the federal government. > Postsecondary & adult > PIMS Postsecondary
6/2/2019

22. Teacher Certification
Professional Education Record Management System (PERMS)
6/2/2019

23. Athletic Opportunity
Effective July 1, 2012, the Pennsylvania General Assembly passed Act 82 of 2012, which requires schools to disclose Interscholastic Athletic Opportunities Disclosure Form athletic opportunities for students in grades > Teachers & Administrators > Learn More About Teachers & Administrators > Interscholastic Athletic Opportunity
6/2/2019

24. Other Data Resources National Center for Education (NCES)
United States Census Bureau
Attendance Child Accounting Professional Association (ACAPA)
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25. Other Data Resources (cont’d.)
Basic Education Circulars (BECS)
RFRM (Required Federal Reporting Measures)
Eastern Pennsylvania IT Data Managers
6/2/2019

26. Contacting PDE via Email
To PDE, please use the address provided by the program office for their specific data collection. If you are unsure of the , or for the Data Quality Collections (Graduation, October Student & Staff, and PVAAS), use this address:
6/2/2019

27. PDE Alerts & Updates Email
All alerts and status updates from PDE come from the previously listed accounts as well as: Please ensure that this address is unblocked by your system administrator or spam blocking service. For white-listing s, your IT department may request IP addresses for the PA.GOV mail servers. They are:
6/2/2019

28. Email Spam Settings Program/Collection Email Address ACT 48
Please ensure these addresses aren’t blocked or directed to your spam/junk folder:
Program/Collection
Address
ACT 48
Child Accounting
*Data Collection Team*
Interscholastic Athletic Opportunity
Assessment
LEP 
PAsecureID 
PDE Data Summit
PNPE Data Help
SPP
Safe Schools Reporting
Special Education
s sent from PDE
6/2/2019

29. Thank You
For more information on PIMS, please visit PDE’s website at
The mission of the department is to academically prepare children and adults to succeed as productive citizens. The department seeks to ensure that the technical support, resources and opportunities are in place for all students, whether children or adults, to receive a high quality education.
6/2/2019