1. © 2014 Cengage Learning. All Rights Reserved.
Learning Objectives
LO8 Justify the use of a payroll checking account.
LO9 Prepare employee payroll checks.
© 2014 Cengage Learning. All Rights Reserved.

2. Lesson 12-4
Payroll Bank Account
LO8
A voucher check has a detachable check stub, or voucher, that contains detailed information about the cash payment.

3. Payroll Bank Account LO8 1. Prepare the check stub.
Lesson 12-4
Payroll Bank Account
LO8
Date
Payee
1. Prepare the check stub.
Description
Amount
2. Prepare the check from the information on the check stub.

4. Employee’s Payroll Check
Lesson 12-4
Employee’s Payroll Check
LO9
1. Enter earnings information from the payroll register and the employee’s time card. 3 4
2. Enter the YTD Total Earnings from the employee earnings record. 1
3. Enter the employee’s current deductions from the payroll register and record the total. 5 2
4. Add each current deduction amount to the YTD amount reported on the employee’s prior check stub and record the total. 6
5. Total the Current and YTD deductions columns. Calculate and enter the amounts for Current and YTD net pay.
6. Prepare each employee’s payroll check payable for the amount of net pay.

5. Electronic Funds Transfer
Lesson 12-4
Electronic Funds Transfer
LO9
The payment of an employee’s net pay using electronic funds transfer is called direct deposit.

6. Lesson 12-4 Audit Your Understanding
1. Why does ThreeGreen have a separate checking account for payroll checks?
ANSWER
1. A separate checking account is used to help protect and control payroll payments.
2. Payroll checks require space to record earnings and deduction information.

7. Lesson 12-4 Audit Your Understanding
2. What is the source of the information that is recorded on each employee’s payroll check voucher?
ANSWER
The payroll register, employee earnings record, and prior pay period paycheck stub

8. Lesson 12-4 Audit Your Understanding
3. How do payroll procedures differ for employees who request direct deposit of their pay?
ANSWER
Each employee’s net pay is deposited to his or her bank account. Individual checks are not written and do not have to be distributed. However, each direct deposit employee will receive a printed or electronic statement of earnings and deductions that supports the amount deposited.