1. Session 7 –
Health facilities and operational districts master lists - Updating mechanism and role of the PHDs
Sokna Sek – MOH/DPHI
Leng Ing – MOH/DPHI
Sat Chab – MOH/DPHI
Steeve Ebener – HGLC
Izay Pantanilla – HGLC

2. The data needs to be kept up-to-date
We live in a constantly changing world
Geospatial data is like a picture
By the time you “develop” the picture the view has already changed
Needs to be regularly updated in order to be representative of the evolution of the situation and take informed decision
Updating mechanisms needs be put in place for both the master list and the attributes (information statistics)
Accredited people should contribute to the update
PHDs are among those people and key to the regular update of the master lists

3. Updating the health facility master list
In the HMIS/HCP platform
We will be using an approach based on google spreadsheet in the meantime
Does not allow for versioning
(only the most recent information)
for the moment
This method has been used in the Philippines

4. Updating the health facility master list
In the google preadsheet
The process:
A PHD submit a request in the google spreadsheet
The person in charge of the master list at the central level checks/validates the request
Valid
Invalid
The change is implemented in the master list
The change is not implement
The PHD can check the result of her/his request in a separated google spreadsheet

5. Updating the health facility master list
In the google preadsheet
3 Types of requests:
1. Active health facilities not yet included in the HFML ("Request new facility" worksheet)
2. Edits that need to be implemented in the HFML either because the information was missing, was not correct or needed to be updated ("Request Edit" worksheet).
3. A record in the HFML needs to be inactivated - closure of health facility or duplicate for example ("Request inactive“ worksheet)
Specific fields for each request

6. Updating the Operational Districts master list
In the HMIS/HCP platform
Will be used to capture any updates in the system
Just need to add few fields to be able to rebuild the historic changes (date of creation, mother OD)