1. ANNUAL UPDATE FOR 2019 Seema Chaudhary Amruta Deshpande 02/20/2019
AVEHI ABACUS
ANNUAL UPDATE FOR 2019
Seema Chaudhary
Amruta Deshpande
02/20/2019
The basics. The general flow of slides is as follows.
First, try to give an overall picture of the organization.
Second, describe how Asha, Seattle fits into the organization.
Third, give the yearly update. 1

2. Mission
To promote empowerment through education using audio-visual media to facilitate rational thinking, social awareness, and social change.
First set of slides focus on the overall organization. 2

3. History Avehi Public Charitable Trust was founded in 1981.
The Avehi Abacus project (AAP) was initiated in 1990 in Mumbai, to strengthen education in primary schools by promoting interactive discussions through stories and games.
Asha is affiliated with Avehi since 1999 and Asha Seattle from 2000
History. 3

4. Team Details Paid employees
Trustees - 4
Core Team - 4
Chief Project Coordinator - 1
Accounts and Administration Head - 1
Account Assistant - 1
Production Coordinator - 1
Sangati Field Coordinators - 7
Manthan Coordinator - 1
Field Representatives - 40
Volunteers: All Trustees except Simantini are in honorary position. They currently
have 3 volunteers. The core team do draw salaries but they are not paid on par with others occupying similar positions in voluntary field in Mumbai/India. Also when there is
financial crunch they forgo their remuneration (and are not usually given salary
raise) and they can thus be considered as part honorary, part paid.
Organization structure. 4

5. Location and Outreach Head Office : Mumbai, Maharashtra.
Projects : All over Maharashtra, Uttar Pradesh, Rajasthan.
Avehi has active participation in all municipal schools in Mumbai and non government schools in rest of the states.
Mumbai Municipal Corporation has 1252 total schools (BMC website, data). Out of these 945 are Upper-Primary schools. Avehi Abacus Project - Sangati, works with all 945 schools (in 8 languages).
Location, Location, Location 5

6. Program highlights Give a good picture of organization’s activities.
Sangati (children)
The Sangati series is intended to serve as a foundation course to enrich and supplement the school curriculum. It consists of six interactive learning kits for teachers and children in formal schools and Non-formal Education (NFE) centres. In formal schools, teachers can use it as a foundation course for Classes V – VII. In non-formal schools/groups, it can serve as a post-literacy programme for children between the ages of 10 and 16.
Manthan (teachers)
Manthan finds space within the existing structure in order to begin the process of reform, instead of supplanting what already exists. Its approach is to supplement rather than replace the mainstream curriculum. Further, the course is to be conducted by ‘regular’ teacher educators (that is, those teaching in teacher training colleges) rather than by external agencies or other ‘experts’.Manthan helps trainers and trainee-teachers examine the way the education system functions in our country, critically assess the role of some of the main ‘actors’ in the schooling process (teachers, learners, government and the larger society), evaluate the social and political agenda of education, and understand the importance of analyzing both what is taught and how it is taught in school. It is intended to provide an opportunity for trainees to see the school as part of the larger society.
Saath Saath (children)
Responding to the increasing awareness about gender parity, the growing violence against the female sex, the Avehi Abacus Project has developed a kit on Gender titled Saath Saath - Living together in harmony. The kit has been developed to generate respect for individuals irrespective of their biological sex. It aims to create an awareness that requires not just intellectual effort but sensitivity and open-mindedness.
Give a good picture of organization’s activities. 6

7. Asha Seattle Involvement
Asha Seattle donated a third of expenses.
18 years of consistent support from Seattle chapter has helped this organization sustain and grow.
One time fundings in the past has helped them to accommodate infrastructure need.
Project Stewards like Vinay and Seema have been very involved in understanding broader operations of Avehi.
Site visits have built stronger relationship with the Director and Avehi team.
A comprehensive check list -- where each item applies to all projects -- is impossible to create. But be sure to cover the included checklist as it is pretty basic. Add more slides for to customize it to a specific project. 7

8. Highlights for 2018 Overall updates first.
In 2018 the Mumbai Municipal Corporation renewed its permission for implementation of the Sangati
Programme for the period June 2018 ‐ April 2021.
In 2017 the Integrated Tribal Development Department, Shahapur Project in Thane district of Maharashtra
renewed its permission for implementation of the Sangati Programme in Ashram Schools for the period June
2017 ‐ April 2020.
The Manthan (Churning) Programme was initially started for the first year trainee teachers in the academic
year 2015‐16 in Thane district. Manthan was continued in the second year as well to complete the two year
curriculum. The first batch in Thane district and third batch in Raigad district have completed Manthan .
Saath Saath programme: We worked with two local Grassroots Organisations (GOs) ‐ Mahila Jan Adhikar
Samitee (MJAS), Ajmer, Rajasthan and Sahajani Shiksha Kendra (SSK), Lalitpur, Uttar Pradesh. We concluded our work with MJAS in 2016 but continue to work with SSK Since 2016 we have also begun working with another GO ‐ Alawar Mewat Institute of Education and Development (AMED), Alwar, Rajasthan.
Overall updates first. 8

9. Finances Sources of Income : Projected donations from 7 organizations.
Annual Projected Expenditure 2019
Rs 2,00,22,550
Annual Projected Income 2019
Rs 1,33,64,000
Sources of Income : Projected donations from 7 organizations.
Tata Institute of Social Sciences
Asha For Education - Biggest donor. (Approximately 50 % donation)
Ammada Trust
Isabel Martin Foundation
Sanghvi Trust
Unicef
Tata Trust’s Eastern UP Project in Bahraich
Expect questions on biggest sources of income, how much they contribute, bank balances,.. Audit report is a good place where you can get some information. But speak to the partner to fill in the blanks.
Savings : Following are the savings with Avehi Public Charitable Educational Trust in the form of Fixed Deposits.
HDFC LTd. = Rs 7,25,000
Central Bank of India, Gowalia Tank Branch = Rs 1,25,000
Bank of India, Maheshwari Udyan Branch = Rs 1,50,000
Interest from these savings and rent from one room at the building in Sion Koliwada are used for maintaining the Avehi Trust office (Security personnel, office assistant, electricity, water, telephone, Municipal Taxes and infrastructure maintenance). 9

10. Request to Asha Seattle
Item
Amount
Fiscal Year (Rs)
Amount
Amount
72,60,000.00
1,03,64,000.00
Additional funding request of Rs 31,04,000 due to loss of support from American Jewish World Service and Hilton Fund for Sisters, Spain and salary increments.

11. General Partner Updates
Asha, Seattle specific updates. 11

12. General Partner Updates
Issues/Problems being faced
Loss of funding.
Unable to compensate their staff in timely fashion.
Unable to provide salary increases.
Difficult to sustain the increased demand.
What went well
Permissions to continue the program.Wide appreciation for content and results of the program.
Strong documentation practices and transparency and promptness by project partners.
Need improvements.
Better forecasting by partners and communicating with stewards.
Include the results of the survey. A year-over-year comparison will be nice but not necessary. 12

13. Noteworthy appreciation for Avehi
Heartfelt appreciation by multiple students and teachers about Avehi programs.
Place holder for site visit report. Add more slides if necessary. 13

14. Site Visit Report https://admin.ashanet.org/project/27
Visit date: Jan 10th 2019
Visited Avehi Abacus office in Saat Rasta Mumbai and then schools in mumbai.
Teachers, Children and School Principals are extremely pleased with Avehi’s involvement and results.
Avehi’s outreach is to the farthest and to the most populated MNC schools.
Site visit itself is very rewarding and Avehi team and volunteers all look forward to Asha stewards visit to schools and interactions with teachers and students.
Include the results of the survey. A year-over-year comparison will be nice but not necessary. 14

19. Audit Report Audit report for 2017-18 uploaded at
Final check list. 19

20. Process Checks Item Status Approved Budget <Amount>
Approval Type
Recurring, one-time
Amount(s) disbursed last fiscal year
Rs 72,60,000
Amount Utilized by the project last fiscal year
Last Site Visit
Jan 10th 2019
Current Primary Steward
Seema Chaudhary
Current Secondary Stewards
Amruta Deshpande
Status of the web page
Up to Date
Some FAQs to help in your preparation. 20

21. Resources and Recognitions
Received award for one of their book 'Sea In a Bucket'
Award distribution by Naseeruddin Shah on 25th anniversary of Avehi
Place holder for the audit report. Add more slides if necessary. FCRA approved organizations are also required to file a report which details how FCRA money was spent in India. If you have this report, this report can also be used. 21

22. Questions? 22