1. Sentinel
This PowerPoint shows new users and previous version users how to use the new Sentinel Incident Reporting System.
Most of the features are still the same, but version 3 has moved to a single page format and is much quicker. Many of the drop down lists and mandatory fields are still the same.
Introductions.
Emergency procedures and domestics for the venue.
Health and Safety training is a core module of the University’s TIFES programme.

2. Use your ISS user name and Sentinel password (not your ISS password).
LOGGING ON
Use your ISS user name and Sentinel password (not your ISS password).
For anyone that wants to become a Sentinel User they need to register using the Logon link
If you’ve forgotten your password use the forgotten password link. You will receive an with a reset password link.

3. Click on the Add/Amend Incidents to get to the log an incident / accident page
Or type an incident number to go to an already saved incident
Or type a date or School/Service or location to run a quick search
“My recent records” lets you select incidents from a dropdown list

4. The Incident report form structure for version 3 is similar to version 2 although the two do look different.

5. Incident form navigation
You can click on these headers to move to different sections of the report
Opens a specified report
Save current report and exit it
Save current report and stay in it
Clears current report without saving
Search – calls up a list of all reports you have access to
Advanced Search – lets you search using criteria
Navigation buttons
Prints report

6. Using the form Auto-fill fields - leave as is
fields outlined in red must be filled in before you can save the record

7. Click on the Incident Type (L1) that best matches the incident you are reporting, if unsure select “Other incident”.
Selecting “Fire” or “Other incident” opens up extra choices (Incident Type – L2).

8. Work your way through each section of the form

9. Select the location where the incident / accident happened using the dropdown lists
Use the Exact location field to give precise details
Choose the relevant building from the supplementary list, if applicable, otherwise leave blank

10. Select the Faculty or Service that the incident / accident happened in (normally this is your Faculty or Service)
Select the School, Institute, or Department that the incident / accident happened in (if relevant).
NB Most users will only be able to select their own Faculty or Service, if the incident happened in a different Faculty / Service then select “NOT IN MY FACULTY / SCHOOL / SERVICE”. If you do choose a Faculty or Service that is outside your area you may get this error message when saving.

11. Carry on filling in details (same as version 2)

12. If people were involved (injured party, witness, etc
If people were involved (injured party, witness, etc.) then click “Add” to open a new section and fill in the details
More people can be added by using the “Add” button

13. People Involved section
Select the person role, in relation to the incident. If “Person affected” is selected you will be asked if they have been injured and/or become ill, which if selected will request further information along with absence from work details.

14. Select the type of person (e. g. staff, student etc. )
Select the type of person (e.g. staff, student etc.). Depending on selection certain field open or close or are made mandatory
Select the Faculty / School / Service that the person is associated with (same as the where / when section)

15. Fill in remaining Information and save (or save and continue)
An error message will appear if mandatory sections are empty when you try to save
When the form has been completed you will get the following message along with the incident number when it is saved

16. If you need extra training, contact your Health & Safety Manager