1. WASHINGTON STATE UNIVERSITY COLLEGE OF NURSING | GRADUATE PROGRAMS
08/10/2017
Preparing for Clinical Placement E*Value Training for Students Training #2 Preparing for Clinical placement (FNP, PMHNP and PH students): View 3-6 months in advance of clinical placement
PLEASE READ ALL INFORMATION IN THIS PRESENTATION CAREFULLY. YOU WILL BE HELD RESPONSIBLE FOR KNOWING AND FOLLOWING THE RULES AND PROCEDURES OUTLINED HERE. IF YOU HAVE ANY QUESTIONS ABOUT THESE MATERIALS, PLEASE GO TO THE LAST SLIDE IN THIS PRESENTATION (TITLED “HELP”) TO GET CONTACT INFORMATION FOR PEOPLE WHO CAN ASSIST YOU.
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2. Topics in This Training
Updating biographic fields and passport items
Review of passport requirements
Entering/Renewing Passport Items
Site Rotation Requests (things to know)
Using the Mapping Tool to find appropriate clinical sites
Viewing site-specific information
Submitting rotation site requests
Locating a Rotation Site: Tips from Students Who Have Been There
Onboarding
Onboarding: Tips from Students Who Have Been There
What’s Next? Topics and timeline for training #3
Who to ask for help
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3. Updating Biographic Fields and Passport Items
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Click on “Update this Information” to go to your profile page and make changes
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4. Updating your Biographical Info, continued
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Updating your Biographical Info, continued
Add information or correct existing entries here…
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Our ability to get important information to YOU is dependent on having your WSU address on file in E*Value!
When you have finished, click the “Update” button to save your changes.
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5. Review of passport requirements
Your passport must be current at all times throughout your entire enrollment
WSU CON is required to ensure student passport compliance to meet Nursing School Accreditation and clinical site requirements
Students are responsible to upload the dates and ANY required documentation into E*Value for all required passport items
Passport requirements are updated annually by a consortia; there are usually changes each year to requirements
You are responsible to maintain compliance with the most current requirements
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6. Review of passport requirements (cont.)
Supporting Documentation Requiring Upload to E*Value
Staff at the Spokane, Vancouver and Tri-Cities campuses verify that information uploaded by students meets requirements, and assist students as needed
All passport requirements and description of what supporting documentation is required can be found on the Admitted Students page of the CON website at: Select your program and then click “Requirements” to review them.
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7. Entering and Uploading Passport Items
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Select “Manage Personal Records”
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8. Site Rotation Requests
Each semester from now until graduation, the Clinical Placement Coordinator at your campus will send you a site request form via 3-6 months in advance of the semester, fill out completely and return via
Use the mapping tool (see instructions in slide #9) to identify sites that align with your rotation requirements to help you in making site requests
You CANNOT request to be placed at a location where you are employed. You can request placement within the organization, but not in the specific department where you work – for ex: you work at SHMC PEDS and can request to be placed at SHMC NEURO
Please read the instructions carefully, and submit the completed site request form back to your placement coordinator via as soon as you are able.  Your clinical placement coordinator cannot begin to search for placement for you until this form has been submitted back to them.
It is your responsibility to submit this form back in a timely manner.  Students who submit the form within 1-2 months before the rotations start run the risk of not being able to obtain placement.
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9. Using the Mapping Tool to Identify Clinical Sites to Request
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The MAPPING TOOL is very useful in identifying appropriate sites to request for upcoming rotations.
It can be found at:
***NOTE: Due to the competitive placement climate, it may be necessary for you to travel for Clinical Rotations
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10. Using the Mapping Tool (cont.)
When you get to the home page, enter your home address in the ‘I am looking for sites near’.
Select the radius from your home within which you want to search
In 'Patient Care Focus contains' field, enter a key word to help you locate sites specific to your rotation needs.  For example:
PMHNP students will first need placement in a mental health setting that provides individual and group counseling services.  Entering 'mental' in this field will pull in all sites within the radius you chose that offer mental health services.  From there, you can see a list of which mental health services they offer.
FNP students taking NURS514 will need placement in a family practice setting.  Entering 'family' into this field will pull in all sites with the filters you chose that offer family practice services. When you later take NURS540/595 internship courses, you may wish to do some specialty rotations. Putting a keyword in this field for the specialty you are interested in will help you locate sites offering those services. i.e. Putting ‘derm’ in the patient care focus field will help you find dermatology sites.
Clicking 'filter sites' will then show you results based on the filters you chose.  They will show in a list, and will also show on the map.  Hovering your cursor over each one on the map will pop up information about individual sites.
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11. REQUESTING CLINICAL SITES
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Tips From Students Who Have Been There
Get recommendations for clinical sites from a mentor, faculty, or from students in a previous cohort
Participate in a Facebook group with your cohort to share ideas and feedback about clinical sites
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12. ONBOARDING
Some clinical sites have requirements above and beyond the WSU Grad Student Passport.
In addition to ensuring that your passport is up to date at all times, it is VERY important that you complete all additional onboarding requirements that each of your clinical sites require BEFORE starting your rotation. Your clinical placement coordinator will assist you with this process.
If you have an out of state placement, you will need to have licensure in that state and upload out of state licensure documentation to E*Value.
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13. ONBOARDING Tips From Students Who Have Been There
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Start early in completing your onboarding-some sites have a lot of additional requirements.
Follow up promptly on communications from clinical sites
Consider staying in the same healthcare organization for more than one semester-it minimizes the time you spend onboarding each semester.
Be flexible-sometimes you have to complete things that aren’t applicable to you.
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14. WHAT’S NEXT?
Training #3 should be viewed the semester before you start clinical rotations. This training can be found on your E*value home page
This training will cover
Updating your E*value profile and passport
Clinical placement confirmation
Onboarding and credentialing at clinical sites
Required E*Value documentation for your clinical experiences, including time tracking, Case Logs (entering info regarding your client encounters such as procedures and diagnoses)
Evaluations
Guidance regarding communications with your clinical evaluator (faculty)
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15. Who to contact for HELP! 
Campus you are at
Topic you need help with
Contact Person
Title
Contact Info
Spokane or Yakima
Passport
Rychelle Wagner
Program Assistant Graduate Program
SNRS Room 154
Office Phone:   
Fax: 
Clinical Placement & Passport
Joanie Christian, BSN, RN
Clinical Placement Coordinator
SNRS Room 351 Office Phone:
Cell Phone:
Tri Cities
Heather Kriss, MS
Office Phone:
Vancouver
Tracie Collins
Office Support Supervisor
VLIB 210
Office Phone: 
Fax: 
Krista Walker
VLIB Room 210 Y Office Phone:
All Campuses
E*Value Technical Support
Gerry Manfred
IT Program Coordinator & Evalue System Administrator
SNRS Room 339
Office Phone:   
Questions about FNP curriculum or clinical supervision
Dr. Sandy Carollo
Track Coordinator, FNP Program
YAK 210
Office Phone: (509)
Fax:  (509)
Questions about PMHNP curriculum or clinical supervision
Dr. Anne Mason
Track Coordinator,PMHNP Program
SNRS 161
Office phone:
Fax:
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