1. Preparing for your annual progress review
Monday 25th February, 2019
Alison Tyson-Capper
Faculty Postgraduate Tutor, Ass. Dean for PG Research Studies, PhD supervisor and progress panel member

2. Overview Progress review timeline Preparation During the interview
Research report/literature review
Relevant researcher development programme sessions
Oral Presentation
Relevant researcher development programme session
Other documents/materials
Student’s report to panel
(Supervisors’ report to panel)
During the interview
After the interview

3. Progress review timeline
12 months
PT 10 months
12 months (MRes result)
6 months
8 months
20 months
29 months
4 year MRes/PhD
submission deadline!
8 months
20 months
29 months
42 months*
3 year PhD
submission deadline!
First PhD progress review
*if still to submit

4. Progress review timeline
Full details:

5. Preparation Research report/review Read guidelines.
First review – literature review, aims, preliminary results (7,500 words)
Second (and third) review – shorter report (3/4 pages; maximum 10): summary of data, detailed analysis of some data; strengths and weaknesses; “to do” list; appendix
Final review – detailed breakdown of structure of thesis; identify research to complete
Be sure to cite information from other sources correctly
Plagiarism will be treated seriously
Provide sufficient information to “bring your panel up to speed”.
Ask your supervisor for feedback.
Check he/she will be available and agree a deadline for submission of a draft, giving you sufficient time to make any changes
Pay attention to presentation.
Submit in good time, including a hard copy if required.

6. Support Research Student Development Programme training sessions:
Thursday 28th 1st February, :00- 14:00 Dent LTD “Writing your first year report
Wednesday 6th March, :00-15:30 LTE “Writing a literature review”; Writing Development Centre

7. Preparation Presentation Stick to rules/guidelines
Make sure the presentation helps you to communicate effectively
Show key “visual” information, avoid use of lots of text etc.
Ask for input from supervisor

8. Preparation
Documents/materials of possible use to your panel (and thus of use to you)
Your e-portfolio
Research diary or lab book
Copies of abstracts/conference proceedings etc.
(Approved project proposal; upload with report)

9. Preparation Student’s report to the panel Be honest and reflective
Discuss in advance with your supervisor/supervisory team/institute PG Research Student Coordinator any issues raised?

10. Preparation Supervisors’ report to the panel
A reminder will help speed up the process of you receiving official notification of the outcome of your review.

11. Preparation Know your panel.
Read your report, and your project proposal.
Lab books/research diaries and information on training attended
Be organised.
Arrange date and time well in advance and as convenient for panel members, book room (and inform panel), get key, set up PC and projector etc.

12. Any concerns? progress is slower than you expected/hoped
Unavoidable delays – ethics/equipment/recruitment
Need to change direction - contingency plan?
Imposter Syndrome
Personal extenuating circumstances
What does a ‘plot’ for your 1st year look like?

13. During the meeting
Don’t assume the panel has expert knowledge of every aspect of your project.
Provide reminders/clarification where you think helpful.
Don’t be afraid to defend your research, but be receptive to panel’s suggestions.
Take the opportunity raise any concerns you may have.
E.g. completion of research, attendance at training courses and access to other activities important to your training and future career

14. Possible outcomes

15. Possible outcomes

16. After the interview Reflect On receipt of panel report
Discuss recommendations etc. with supervisor/supervisory team.
Be proactive in engaging in any activities/practices recommended or required by the Head of Institute (Institute PG Research Student Coordinator).
Associate Dean/Dean comments to help you

17. Finally.... Make a list of things you’d like to discuss with them
Bear in mind that the review process is for YOUR benefit