1. Online Academic Services System for Graduate Students
Prof. Salam A. Zummo
Dean of Graduate Studies
Feb. 11, 2015

2. Graduate Degree Milestones
Degree Plan Submission
Thesis (MS and PhD)
Graduation
Advisor Selection
Thesis Proposal Submission
Public Oral Defense

3. Degree Plan Importance Submission
Helps the departments in effective course offering.
Helps students to plan their coursework.
Prevents student from taking courses that will not be considered for their degrees.
Submission
Recommended: End of his first semester.
Deadline: Mid of second Semester.

4. Thesis Proposal Submission
Thesis (MS and PhD)
After Degree Plan
Deadlines:
MS: Mid of 2nd Semester
PhD: Mid of 3rd Semester
Advisor Selection
After Advisor Selection
MS: 4th Semester
PhD: 6th Semester
Thesis Proposal Submission
Min Duration between Thesis Proposal Approval & Defense:
MS: One semester (4 months)
PhD: Two semesters (9 months)
Deadline for MS: 5th Semester
Deadline for PhD: 10th Semester
Public Oral Defense

5. Graduation Upon completion of all degree requirements including:
Coursework
Thesis submitted to Dept. and DGS (only for MS and PhD)
CGPA of 3.00 or above
Clearance is submitted for:
Part-time students
Research Assistants
Lecturer-B’s

6. Online Academic Services
GradWeb
(Portal)
Academic Summary
Degree Plan
Thesis Advisor Selection
Thesis Proposal Submission
Thesis Defense Request

7. Courses of Current Level
Academic Summary
Personal Info
Name
Student ID
Nationality, etc.
Academic Info
Major
CGPA
Degree Plan Status
Thesis Status
Comprehensive exam, etc.
Courses of Current Level
Course Code
Title
Term
Grade

8. Degree Plan – Submission
Student Info
Name
Student ID
Degree
Major
Deficiency Courses
Pre-listed
Course selection for degree plan
Dropdown lists for easy selection
Core Indicator
Seminar and Thesis courses pre-selected

9. Degree Plan – View/Print
Student Info
Name
Student ID
Degree
Major
Courses
Course Code
Title
Credit Hours
Core Indicator
Deficiency Indicator
Approvals with Dates
Graduate Coordinator
Chairman
Dean of GS

10. Thesis Advisor Selection
Simple Interface
Only necessary info is included.
Required Info
Faculty ID
Department
Rank (be very accurate)

11. Thesis Proposal Submission
Familiar Interface
Similar to the old paper-based forms
Required Info
Faulty IDs
Role in Committee
Ranks (be accurate)
Thesis Title
Uploading Files
Proposal file (pdf)
Similarity Report (pdf)
Turn-it-in or iThunticate
Max 15% will be allowed excluding references

12. Thesis Defense Request
Simple Interface
Only necessary info is included.
Validated Checklist
All pre-requisites of Thesis Defense are validated before submission.
Fast feedback about missing requirements.
Required Info
Defense Info:
Time, Date, Location
Published/accepted ISI Journal Publications (only) resulted from Thesis work.
Request should reach DGS at least 2 weeks before the intended date of defense.

13. Online Academic Services - Underway
GradWeb
(New services under development)
Progress report for students exceeding degree completion time limit
Graduation processing
Oral Defence Report
Tuition Fee Statement for part-time graduate students
Re-admission
Change of Major

14. Q & A and Discussion