1. WP6 Project Management Reponsible Institutions: IOER, TUD-EPC, CAUPD
Presenter: Claudia Hawke (TUD-EPC)

2. Objectives
Manage the project scientifically and administratively, coordinate with the External Advisory Board, and link with European Commission and other relevant stakeholders in an effective and inclusive manner to:
Guarantee that the project objectives will be achieved with high quality, within the planned time and the allocated budget;
Assure the integration of research results of the different Work Packages into joint products and publications;
Provide for smooth communication between the Consortium and the European Commission
Provide tools for communication with other stakeholders to ensure visibility of the project.
WP 6 Project Management

3. Tasks
Task 6.1: Scientific coordination and quality management (IOER, CAUPD)
Integration of scientific project results of the different Work Packages
Consortium Meeting Coordination
Project Steering Board (PSB) Coordination
External Advisory Board (EAB) Coordination
Risk Management
Data Management
Task 6.2: Legal, financial and administrative management (TUD-EPC, IOER, CAUPD)
Management and Coordination Plan
Administrative management
Financial management
Task 6.3: Internal communication and communication tools (IOER, TUD-EPC, CAUPD)
Internal communication
Project Website and awareness raising tools
Communication material
WP 6 Project Management

4. Results Task 6.1 Scientific coordination and quality management
The Management Structure was set up according to the GA establishing:
Project Steering Board (PSB) – one representative per partner
External Advisory Board (EAB)
Meetings:
Kick-off Meeting Dresden, Germany, Jan
Project Week in Beijing, China, Sep
incl. PSB and EAB meeting
Monthly WebMeetings since Feb. 2018
Deliverables submitted:
D6.5 Data Management Plan
EAB members
M. Bagnasco
Progetto CMR, CN
F. Graezer Bideau
EPFL, CH
T. Kalbro
Royal Inst. of Techn., SE
S. Li,
Dev. Res. Center of the State Council, CN
K. Mühlhahn,
FU Berlin, DE
Y. Ren,
Fudan Univ., CN
M. Wolfram,
Yonsei Univ., KOR
L. Zan,
Univ. of Bologna, IT
G. Zhang
Urban China Initiative, CN
Z. Zhank,
UN-Habitat Progr., CN
WP 6 Project Management

5. Results Task 6.1 Scientific coordination and quality management
Workshops organised:
Young Researchers Workshop on “Sustainable Urbanisation in the EU and in China” (Sep , Beijing, 32 participants)
Joint TRANS-URBAN-EU-CHINA / JPI Urban Europe / URBAN-EU-CHINA / CAUPD Workshop on “Urban Living Labs (ULL): Testing grounds for urban in-novation and transformation” (Sep , Beijing, 40 participants)
TRANS-URBAN-EU-CHINA Project Meeting Workshop on “Theoretical aspects of transition towards urban sustainability and the role of socially integrative cities” (Sep. 2018, Beijing, 36 participants)
Book on “Sustainable urbanisation in Europe and China – facilitating the transition towards socially integrative cities”:
Concept group established
Definition of concept, structure, authors and content of the different chapters ongoing
WP 6 Project Management

6. Results Task 6.2 Legal, financial and administrative management
Deliverables submitted:
D6.1 Management and Coordination Plan
Management structures
Progress monitoring (internal and external reporting)
Cost/budget management
Quality management (incl. review process for deliverables)
Communication management
Risk management
Further activities:
Distribution of pre-financing
Setup of mailing lists and internal website for document sharing
Preparation of 6-month internal report (technical and financial)
Preparation of 1st Periodic Report (technical and financial)
WP 6 Project Management

7. Results Task 6.3 Internal communication and communication tools
Deliverables submitted:
D6.2 Project logo, templates and communication material
D6.3 Technical project communication tools
D6.4 Website and project presence in social media
Project logo Report template Flyer Roll-up
WP 6 Project Management

8. Results Task 6.3 Internal communication and communication tools
D6.4 Website and project presence in social media
WeChat “gh_e108218b5f00” or
“中欧可持续城镇化合作项目”
Social media profiles in
Project website
Twitter
LinkedIn
Research Gate CHINA-Transition-towards-urban-sustainability-through-socially-integrative- city
WeChat (gh_e108218b5f00)
WP 6 Project Management

9. Overview Deliverables
Lead
Delivery
D6.1 Management and Coordination Plan
IOER
D6.2 Project logo, templates and communication material
D6.3 Technical project communication tools
D5.1 Dissemination and exploitation strategy (DES)
EUR
D6.4 Website and project presence in social media
D6.5 Data Management Plan
D4.1 Setting up the Big Data analytics framework including open data and the online ‘Community of Communities’
CUIC
D1.1 Report, including good practice examples in Europe and China, derived from the knowledge base
POLITO
D2.1 Report on good practice and success factors for the development of strategies for sustainable cities, integrative planning and implementation in China and Europe
AIT
D3.1 Report on the current framework and situation of urban renewal, urban expansion as well as land management and land banking (incl. land administration) in China and Europe
D5.2 Report on the Living Lab knowledge base
NTNU
* WP7 Deliverables in WP7 presentation
WP 6 Project Management

10. Overview Milestones Milestone Lead Achievement
MS1 Constitution of the External Advisory Board
IOER
MS2 Selection of 2 Chinese Living Labs
NTNU
MS3 Establishment of Reference Cities group
EUR
Not yet
MS4 Workshop at Living Lab 1 on knowledge base
due 9/19
MS5 Agreement on structure and content of the compendium on tools and measures for transition
MS6 Workshop at Living Lab 2 on transformative knowledge
due 5/20
MS7 Final agreement on which good practice examples shall be documented in the compendium
WP 6 Project Management

11. Gantt chart
WP 6 Project Management

12. Challenges
Milestone 3 (Establishment of Reference Cities group, due in M6) not yet achieved, but large number of cities identified, just no written commitment from
the cities
More communication and training events targeting cities to disseminate, discuss and promote the first project outputs from WP1-4
focus on a real working relationship with cities rather than formal commitment
Small delay of some deliverables due to Christmas and New Year holiday and internal review process.
WP 6 Project Management

13. Used resources
Planned versus spent effort per work package and per partner measured in person months
Spent effort is in line with work plan:
 Small underspend in WP2, WP3, WP4  Small underspend by ISINNOVA, TUD, CAUPD
 Small overspend by NTNU
Based on linear distribution
Based on linear distribution
WP 6 Project Management

14. Used resources Overspend: NTNU: high travel costs setting up the ULLs
POLITO: publication costs
UniMC: WP1 workshop costs
WP 6 Project Management

15. Outlook Next meetings:
Sep. 2019: Project meeting, PSB and EAB meeting in China
May 2020: Project meeting, PSB and EAB meeting in China
Continue monthly WebMeetings
Distribution of 1st interim payment
Monitoring and coordination of data management
Implementation of recommendations from Ethics Advisor
WP 6 Project Management

16. Outlook – Upcoming Deliverables in 2019
Lead
Delivery
D6.6 Workshop Report on “Theoretical aspects of transition towards urban sustainability and the role of socially integrative cities”
IOER
3/19
D2.2 Concept for practical tools and mechanisms for the development of sustainable cities, integrative planning and implementation
AIT
6/19
D3.2 Concept for report on applicable legal, planning, fiscal and participatory instruments, and land bank-ing mechanism in regard to land administration systems for land allocation in urban expansion and urban renewal in China to address urban planners and urban planning authorities
D4.2 Critical review of the state of the art in SCBA in both Europe and China and recommended approaches and methods for the use of SCBA in urban planning and decision-making.
ISINNOVA
12/19
D6.10 European Policy Brief No. 1
EUR
WP 6 Project Management

17. WP7 Ethics requirements
Reponsible Institutions: IOER, TUD-EPC, CAUPD
Presenter: Claudia Hawke (TUD-EPC)

18. WP 7 Ethics requirements
Objectives
The objective is to ensure compliance with the 'ethics requirements' set out in WP7.
Ethics requirements are based on the ethics issues identified in the Ethics Summary Report:
Humans participants
Protection of personal data
Involvement of third countries
WP 7 Ethics requirements

19. Pre-Grant Requirements
1. Procedures and criteria that will be used to identify/recruit research participants:
Experts and other stakeholders will be selected on the basis of their expertise or their involvement in different urban development activities. Other interviewees will be selected randomly.
2. Information on the informed consent procedures for the participation of humans:
All persons taking part in empirical parts of the project will be asked for their informed consent before any data is collected.
Information presented to participants will clearly express, which data will be collected and for which purposes the data will be used.
3. Clarify whether children and/or adults unable to give informed consent will be involved and if so, how will consent/assent be assured:
Children and/or adults unable to give informed consent will not be involved in the study.
Pre-Grant Requirements are addressed in Section 5.1 of the DoA Part B:
WP 7 Ethics requirements

20. Pre-Grant Requirements
4. Clarify whether vulnerable individuals/groups will be involved and details about the measures taken to prevent the risk of enhancing vulnerability/ stigmatisation of individuals/groups.:
Vulnerable individuals or groups will not be involved in the numerous information/knowledge collection activities. The participation is voluntary.
5. Justification must be given in case of collection and/or processing of personal sensitive data:
No personal sensitive data will be collected.
WP 7 Ethics requirements

21. Pre-Grant Requirements
6. Detailed information on the procedures for data collection, storage, protection, retention and destruction and confirmation that they comply with national and EU legislation:
Data minimization.
Data collection and analysis in an anonymous or at least pseudonymous way.
Collected data will be immediately pseudo anonymized and aggregated, and original data will not be stored.
Data will be deleted or fully anonymized as soon as the relevant scientific and innovative purpose as stated in the DoA is fulfilled.
For collection, storage and analyses of personal data only computers under the sole control of the project partners will be used.
All data collected will be stored and transmitted in an encrypted way.
7. Clarify whether the qualitative interviews, ethnographic studies, and surveys do not entail the acquisition of personal data.
No personal sensitive data will be collected.
WP 7 Ethics requirements

22. Pre-Grant Requirements
8. Clarify whether the analysis activities involve the secondary use of personal data:
In case of secondary use of personal data, partners have to provide evidence that the data is publicly available.
The techniques for data obfuscation (such as substitution, shuffling, nulling out and masking out) will be used in case some sensitive data will be left in these data sets.
9. Foreseen measures to minimise risks to research participants, specifically where results may conflict with official state-sponsored policies in China, may reveal discriminatory regulations and policies, may uncover corrupt administration practices, and may adversely affect the researchers/participants:
Prominent Chinese institutions are directly involved in the project as partners and co-leads, directly linked to ministries and high level policy-making of the national government.
Chinese partners will forward solutions to the government so that they can be considered in further decision-making and included in policy-making processes.
WP 7 Ethics requirements

23. Pre-Grant Requirements
10. Confirm that the research performed outside the EU is compatible with the Union, National and International legislation:
Partners confirm that the research performed outside the EU is compatible with the Union, National and International legislation and could have been legally conducted in one of the EU Member States.
11. It is required that an independent Ethics Advisor is appointed:
The appointment of an independent Ethics Advisor is foreseen in the DoA.
WP 7 Ethics requirements

24. Post-Grant Requirements
D7.1: Templates of the informed consent forms and information sheet must be submitted on request. The informed consent forms must be kept on file. [M1]
D7.2: If the applicants have concluded that personal data will be collected, then templates of the informed consent forms and information sheet must be submitted on request. [M1]
D7.3: If the project relies on the secondary use of personal data they have to provide evidence that the data is publicly available. [M6]
D7.4: The applicant must provide details on the data which will be imported to/exported from EU and provide the adequate authorisations, if required. [M1]
D7.5: A report by the Ethics Advisor must be submitted to the Agency together with the periodic reports. [M12]
WP 7 Ethics requirements

25. WP 7 Ethics requirements
Results D7.1: Templates of the informed consent forms and information sheet
Background: the proposed work includes interviews and questionnaires, including interviews with “middle-class urban dwellers”, i.e. potentially vulnerable subjects or subjects not able to give informed consent.
Templates have been submitted in M1 (Jan. 2018), including a template for informed consent from children and illiterate subjects.
Templates revised in March 2019 following advice from the Ethics Advisor, with:
reference to children removed;
translation of templates in Chinese provided.
During 1st reporting period, no interviews or questionnaires have been implemented.
Check if WP1 and WP4 had interviews or questionnaires
WP 7 Ethics requirements

26. WP 7 Ethics requirements
Results D7.2: Templates of the informed consent forms and information sheet in case of personal data collection
Templates have been submitted in M1 (Jan. 2018), including a template for informed consent from children and illiterate subjects.
Templates revised in March 2019 following advice from the Ethics Advisor, with:
reference to children removed;
translation of templates in Chinese provided.
During 1st reporting period, no interviews or questionnaires have been implemented.
AIT interview??
WP 7 Ethics requirements

27. WP 7 Ethics requirements
Results D7.3: Evidence that data is publicly available in case of secondary use of personal data
Deliverable submitted in M6 (June 2018):
Partners shall consider thoroughly whether their work relies on the secondary use of personal data or not, for which purpose they use personal data, and what evidence there is of the data being publicly available.
During 1st reporting period, there was no secondary use of personal data.
WP 7 Ethics requirements

28. WP 7 Ethics requirements
Results D7.4: Details on the data which will be imported to/exported from EU and provide adequate authorisations
Deliverable submitted in M5 (May 2018):
Data will be stored and processed, where it is generated – hence no data input or export is expected.
Location of data will be indicated in Deliverables and Reports/Publications.
During 1st reporting period, no data was imported or exported from non-EU countries to EU countries.
WP 7 Ethics requirements

29. WP 7 Ethics requirements
Results D7.5: A report by the Ethics Advisor must be submitted to the Agency together with the periodic reports
Deliverable submitted beginning of M13 (Jan. 2019):
Following a tendering process, the following person was appointed as independent Ethics Advisor to TRANS-URBAN-EU-CHINA:
Dr. Pak-Hang Wong, PhD Twente
Research Associate (PostDoc), Ethics in Information Technology
Universitaet Hamburg, Department of Informatics
GA, Ethics Summary Report and Deliverables were provided to Dr. Wong.
A WebMeeting took place on between the consortium partners and Dr. Wong.
Report from Ethics Advisor submitted as Annex to Part B of Periodic Report.
WP 7 Ethics requirements

30. Results Recommendations from Ethics Advisor
“Measures implemented by TRANS-URBAN-EU-CHINA are sufficient answers to the Ethics Requirements of the EC.”
Recommendations:
Include minor adjustments on the templates of Informed Consent Forms in relation to children and vulnerable subjects. → D7.1 and D7.2 resubmitted in 3/19
Clarify recruitment process of research participants with regards to children and vulnerable subjects.
Provide translated version of the templates of Informed Consent Forms and Information Sheet for non-English speaking research participants. → D7.1 and D7.2 resubmitted in 3/19
Establish Ethics Board in the Project Management structure, and to state the membership of the Ethics Board. → Membership agreed on 28/3/19 (EUR, UniMC, CAS, TSHA)
Document the Location of Data in Deliverables and in Data Management Plan, and to describe the technique(s) for Data Anonymization.
Implement Terms of Services in “The Online Community of Communities” (CoC). → Implemented
WP 7 Ethics requirements

31. WP 7 Ethics requirements
Challenges
Selection process for appointing the Ethics Advisor has been challenging because from 12 persons invited to provide a quote, only 2 offers were received → delay in appointing the Ethics Advisor.
WP 7 Ethics requirements

32. WP 7 Ethics requirements
Outlook
Implementation of recommendations from Ethics Advisor.
Ongoing implementation of ethics requirements according to the ethics deliverables and the report by the Ethics Advisor.
Submission of 2nd Ethics Report with 2nd Periodic Report (Feb. 2021)
WP 7 Ethics requirements

33. Ethics & Data Management
Reponsible Institutions: IOER, TUD-EPC, CAUPD
Presenter: Claudia Hawke (TUD-EPC)

34. Ethics & Data Management
Objectives
TRANS-URBAN-EU-CHINA participates in the Open Research Data Pilot (ORDP).
The project is committed to make digital research data generated in the project openly accessible. This includes:
data, including associated metadata, needed to validate the results presented in scientific publications;
other data, including associated metadata, as specified and within the deadlines laid down in the ‘data management plan’.
Ethics & Data Management

35. Ethics & Data Management
Results
Deliverable D6.5 Data Management Plan submitted in M6 (June 2018), which includes:
Data Summary
Fair Data Management
Allocation of Resources
Data Security
Ethical Aspects
Pre-Grant Requirements are addressed in Section 5.1 of the DoA Part B:
Ethics & Data Management

36. Ethics & Data Management
Results
Data Summary
Data will be generated through interviews, questionnaires, surveys, re-draw of existing situation city plans and literature review.
Certain data will be requested from the participating city pairs.
Some data will be bought from commercial data providers.
→ Data refers to urban data and the experience of citizens, policy makers, urban authorities, planners, administrations and other stakeholders.
DMP includes an overview of the data planned to be generated in the project per task.
Pre-Grant Requirements are addressed in Section 5.1 of the DoA Part B:
Ethics & Data Management

37. Ethics & Data Management
Results
2. FAIR Data Management
TRANS-URBAN-EU-CHINA aims to make data findable, accessible, interoperable and re-usable (FAIR).
Use of unified pattern for naming the produced datasets.
Use of template table to describe metadata of each dataset including title, author, description, formats, etc.
Regarding data access, embargo periods or copyright details for scientific publications will be taken into account.
Short-term data storage (for raw data and documents) by each partner.
Intermediate documents and data shared through internal project website.
Long-term data storage in selected repositories and preserved for at least 10 years.
choice of repository will depend on:
location of repository
research domain
costs
open access options
prospect of long-term preservation.
Possebilities:
OpARA (institutional repository of the TU Dresden)
ZENODO (online, free of charge storage created through the European Commission’s OpenAIREplus project and is hosted at CERN, Switzerland)
Ethics & Data Management

38. Ethics & Data Management
Results
3. Allocation of Resources
The costs of short-term data storage will be borne by all project partners.
The costs of preparing data and documentation for long term storage will be borne by individual project partners.
Pre-Grant Requirements are addressed in Section 5.1 of the DoA Part B:
Ethics & Data Management

39. Ethics & Data Management
Results
4. Data Security
Long-term data have different levels of open accessibility:
data with restricted access to the consortium partner creating this data set;
data with restricted access to TRANS-URBAN-EU-CHINA project partners;
data that is to be published and shared as open source to researchers only;
data that is to be published and shared as open source to everyone.
Decisions on data publication and the level of accessibility will be taken per dataset and by the responsible consortium partner who created the dataset.
Pre-Grant Requirements are addressed in Section 5.1 of the DoA Part B:
Ethics & Data Management

40. Ethics & Data Management
Results
5. Ethical Aspects
All partners will ensure that project activities related to data, specifically to personal data, will be in compliance with applicable EU and national law on data protection, in particular the EU General Data Protection Regulation (GDPR) and China’s Network Security Law.
→ No personal sensitive data will be collected.
→ Use of informed consent forms and information sheet.
→ Principle of data minimization.
→ Data analysis in an anonymous or at least pseudonymous way.
→ Regarding data processing, the collected data is pseudonymized and aggregated.
→ Data will be deleted or fully anonymized once the scientific purpose is fulfilled.
→ Data collected will be stored and transmitted in an encrypted way.
Pre-Grant Requirements are addressed in Section 5.1 of the DoA Part B:
Ethics & Data Management

41. Ethics & Data Management
Challenges
Data collection and research activties in different countries.
Data processing and storage outside of the EU.
Data transfer between the EU and other countries.
Clarity on data that will be generated.
Ethics & Data Management

42. Ethics & Data Management
Outlook
To identify the expected data and relevant ethical issues.
Monitoring of data management activities.
Update of Data Management Plan.
Ethics & Data Management