1. Licensing Information for Adobe Products
Tony Parsley

2. Licensing Information for Adobe Products
Current State
Future State
What’s Next?

3. Current State Adobe Creative Cloud & Adobe Acrobat DC/Pro
Licensed by install
Number of Workstations w/ Adobe CC or Acrobat DC/Pro ~1,634 (installed)
Cost to UTC $62, (IT Budget – UT System charge based on head count)
Products we are talking about – They will be seen as one going forward (not separate any more)
2019       $62, | 2018       $62, | 2017       $67, | 2016       $53, | 2015       $53,647.39
Licensed by install (using a serialized license) – Unlimited
Packaged by IT and deployed to the various workstations across campus (Employee Devices & Computer Labs)
1634, under new licensing, it would be closer to 1500 (doesn’t matter what adobe product they are using)
SCCM & JAMF as well as self-reporting from some of our partners (Approx 1,500 devices have one or the other)

4. Future State Serialized licenses are no more
Named vs Shared Device License
Named: License for 2 Devices (UTC owned & personally-owned computer)
Shared: Licensed by Install (Shared Device – i.e. Computer Lab)
Last Year Adobe Announced to UT System
Shift toward UTK’s process they have been using this year.
UTC Grandfathered until June 30th when the contract expires
Named vs Shared Device License
Support does not change. Similar to how we do O365 support

5. Future State Licenses allocated to UTC: 1,473
Yearly request by Employees
Employees download specific applications from Adobe directly
UTC will not distribute Adobe software any longer
Cost to UTC not expected to go up this next year. But!
Now we have a “Limit”
Yearly process:
Communicate to the campus for folks to fill out form (Process being built)
Adam Nimmo to manage licensing for these product to ensure we don’t exceed licenses
Campus will be covered if we do go over, im concerned at one point they will include that new head count into our numbers going forward.
Going forward, if we have a significant demand for DC then we will likely have an increase in our head count, which will increase costs going forward.
UT System says they will not allow any of the schools to be out of compliance, and has committed to covering us on their extra licenses they have.

6. What's Next? Current contract ends June 30th Meeting with UT/UTK
Still waiting on final contract review
Meeting with UT/UTK
Review Adobe Mgt. Tool
Uninstall previous Adobe CC & Adobe DC/Pro
Develop communication plan to the campus.
Cost model going forward?
Contract Ends June 30th
Review of contract going on right now at system (6 options) – Haven’t seen them myself
Meet with UT/UTK next week with Adam & Marcus to review Adobe Mgt Tool
Uninstall adobe CC & DC/Pro
Push out Installer (SCCM & JAMF)
Develop Communications Plan
Wait on workflow to be built, already requested
Wait on contract to be complete

7. Questions?