1. Doing Business with the City
Patricia Armstrong, Senior Purchasing Agent
City of West Palm Beach

2. Doing Business with the City
The Procurement Department is responsible for the procurement of goods, services, and construction of the highest quality at the most reasonable cost through fair and open competition

3. Doing Business with the City
Authority to Procure
Section Authority and Duties of the Procurement Official
Procurement Governance
Procurement Code - Ordinance No Chapter 66, 66-1 through
Florida Statutes and Florida Law
US Code
Office of Management & Budget (OMB)
Uniform Commercial Code (UCC)

4. Procurement Responsibilities include: Determining procurement methods
ITB/RFP/RFQ/Quote
Managing the Small Business Program
Managing Consultants’ Competitive Negotiation Act (CCNA) Certification
Contract Administration
Issuing Purchase Orders
Ensuring Compliance

5. Doing Business with the City
Small Business Enterprises (SBEs) can register with the City as providers of goods and services
Professional consultants in the following fields can pre-qualify for specific City projects
Architecture
Engineering
Landscape Architects
Mapping
Surveying

6. Doing Business with the City
Formal and Informal Purchases
Informal Purchases- Under $50k
Request for Quotes
Formal- Purchases over $50k
Invitation to Bid (ITB)
Request for Proposal (RFP)
Request for Qualifications (RFQ)

7. Doing Business with the City
Non-competitive Contracts
Professional services
Creative and performing arts
Training
Legal/Lobbying services
State Contracts

8. Typical Projects Annual Contracts Goods and Services
Utility and Infrastructure
Water management
Roadways
Community Events/Library/Parks and Recreation
Training
Special Events

9. Doing Business with the City
Solicitations are advertised
Palm Beach Post and trade publications
Available electronically at the City’s website and on DemandStar
solicitations

10. Doing Business with the City
Know the requirements and standards for solicitations and contracts
Does your firm have the required certifications?
Does your firm have the necessary experience?
Does your firm have the capacity to take on new work?
Is your firm responsive and responsible?

11. Doing Business with the City
What does this mean for you?
Be aware
What’s going on in the City?
Be creative
Can you help the City perform a service better?
Be involved
Can you provide a solution?

12. Doing Business with the City
Other opportunities
Community outreach events
Chamber of Commerce
Palm Beach County
PBSC Small Business Development Center
Trade shows
Palm Beach Business Matchmaker Conference
NIGP Reverse Trade Show
Subcontracting
Unsolicited Proposals

13. Doing Business with the City
Questions?