1. Student Information System (SIS) Report
Presentation to the UTFAB
November 13, 2012
Bob Engmark, Director, Information Systems
Rusty Scott, Executive Associate Director ACNS
Chris Seng, Registrar

2. UTFAB SIS Fall 12 Presentation
Agenda
SIS Project Background
Recent Activities
Projects Ahead
Staffing
Funding update
Questions
6/5/2019
UTFAB SIS Fall 12 Presentation

3. UTFAB SIS Fall 12 Presentation
SIS Background:
Collaboration with UTFAB began in 2004
Hardware, Software and Staffing for SIS
SIS = RAMweb, ARIESweb and more systems
Departments across campus rely on SIS
Many reasons for change:
SSN was used as student PID
RAMweb issues, 24 x 7 access and ongoing system outages at peak times
More web service options such as new web registration system
Degree Audit (GUIDE) on the web
Improved/integrated advising support for faculty and students
Fewer places to maintain personal data, e.g. addresses
6/5/2019
UTFAB SIS Fall 12 Presentation

4. UTFAB SIS Fall 12 Presentation
SIS Usage
Students – 30,647 (Fall 2012 Census Date)
Faculty, staff & advisor accounts - 2,700
Applicants and Alumni – 100,000+
Person records in SIS – 900,000+
RAMweb logins, 2011 – 4,060,277
ARIESweb logins, ,831
Transcripts produced in 11/12 – 30,036
Documents scanned – 2,856,996
Degree Audits Reports RAMweb – 228,394
6/5/2019
UTFAB SIS Fall 12 Presentation

5. RAMweb logins by year (2011 projected)
6/5/2019

6. Summary of Recent Activities
System Upgrades
Banner and Oracle upgrades, patches, bug fixes
Financial Aid regulatory updates
College Opportunity Fund
Integration of INTO CSU to SIS
International students in English Language programs progressing to be degree seeking students
18 month project to integrate fully to SIS
Includes additional services such as Transfort
RAMweb and ARIESweb maintenance
Long list of tweaks and adjustments
UTFAB RAMweb task list (partial)
April 2012 – Sept. 2012
Development – complete:
ASCSU Elections: development, administration, and reporting
INTO student integration (RAMweb and Registration Ready)
Updates to AlcoholEdu interface and support for fall 2012
ARIESweb: add numbers to courses when printing in black/white (My Weekly Schedule)
Updates to contact information in RAMweb
Reg Ready changes for Spring 2013 (TBD)
Support for CSU ID verification web site for Transfort (bus passes)
Added support for international students – health insurance (SINTL data code)
Added support for the INSEXEMPT data code – health insurance
Hide COF alerts until June 1 for fall 2012 incoming students
New bookstore link for comparing text book prices
Ongoing maintenance and support:
Alerts: drop/add deadlines, local address, grades, maintenance
Misc. support: Alcohol Edu/Haven: Sexual Assault Awareness deployment/holds, invalid text message phone numbers, FAMweb, RAMrecords logins
6/5/2019
UTFAB SIS Fall 12 Presentation

7. Summary of Recent Activities (cont’d)
Integration of RamCT Blackboard with SIS
FAMweb
Implemented September 2011
Students grant access to parents
124,226 login’s to FAMweb
84,492 authorizations granted by students
Weekly schedule: 14,869
Last term’s grades: 13,167
Unofficial transcript: 12,742
eBilling: 43,714
New Components coming soon
1098 T, Financial Aid components
Multiple semester view
Student Control
124,000 visits to famweb
48000 unique
7895 last month
5917 unique
14,530 external accts
1400 internal eid accts
6/5/2019
UTFAB SIS Fall 12 Presentation

8. UTFAB SIS Fall 12 Presentation
Projects In Progress
RAMweb
Security audit and redesign
Enable self service for directory ( address or phone number) – on hold
Electronic request for major, minor (field of study) changes – in progress
New Class Schedule interface
System upgrades (Ongoing effort!)
DARS application to u.achieve
Banner 8,5.6 for NSC reporting
6/5/2019
UTFAB SIS Fall 12 Presentation

9. UTFAB SIS Fall 12 Presentation
Staffing
Replace RAMweb developer
Duties transitioned to most senior developer on staff
Hiring process underway
Collaboration with recently hired UTFAB web developer
UTFAB priority list
Staffing contribution from Enrollment and Access, IS and ACNS for analysis to assist UTFAB developer
6/5/2019
UTFAB SIS Fall 12 Presentation

10. UTFAB SIS Fall 12 Presentation
FY 13 Funding Review
Funding approved $572,726.
University matches UTFAB support 50/50
Any additional costs absorbed centrally
Supports SIS software and staffing
6/5/2019
UTFAB SIS Fall 12 Presentation

11. UTFAB SIS Fall 12 Presentation
Summary
We appreciate your continued support of the project
The UTF and student support provided the original impetus for the project in 2004.
The SIS is critical core infrastructure
Thank you for your support!
6/5/2019
UTFAB SIS Fall 12 Presentation

12. UTFAB SIS Fall 12 Presentation
Questions…
are most welcome.
6/5/2019
UTFAB SIS Fall 12 Presentation