1. Civilian Secretariat for Police
April – June 2012/13 First Quarter Financial Report
Civilian Secretariat for Police
Presentation to Portfolio Committee on Police (10th October 2012)

2. VISION AND MISSION Vision Mission
A transformed & accountable Police Service that reflects the values of our developmental State
Mission
To provide efficient and effective civilian oversight over the SAPS & enhance the role of the Minister of Police.

3. ORGANISATIONAL OVERVIEW
The following are the key programmes. These programmes represent the general purposes (objectives) on which funds are expended.
Administration
Office of the Secretary
Legislation
Corporate Services
Policy & Research
Monitoring & Evaluation
Partnerships

4. INTRODUCTION
Generally, expenditure patterns improved with the exception of the under spending in the M & E and Corporate Services (HR)
The pattern in Corporate Services (HR) relates largely to training and the capatization, linked to the finalized organogram
Overspending in the Partnership unit relates predominantly to the increase in the number of public participation events & provincial workshops
These provincial workshops included training to ensure annual targets are met with regard to provincial implementation of CSF

5. 2012/13 BUDGET ALLOCATION Budget Item (R’000) Budget Allocated
Personnel
45 496
Operational
17 927
Total Budget
63 423

6. Expenditure April – June 2012/13
Programmes
Budget Allocation
April
(R’000)
May
June
Actual Expenditure for the quarter ending 30 June 2012
Committed expenditure (R’000)
Total Expenditure for the quarter ending 30 June 2012
Administration
Office of the Secretary
Legislation
Corporate Services
Personnel
1 757
1 380
6 127
45 496
130
100
162
1 850
138
102
230
1 724
129 76 77
1862
397
278
469
5 436 65 94
672
462 (26%)
372 (27%)
1 141 (19%)
5 436 (12%)
Policy and Research
1 155 60 64 31
155
109
264 (23%)
Monitoring & Evaluation
4 567 27 81
274
382
394
776 (17%)
Partnership
2 941 72
166
210
448
553
1 001 (34%)
TOTAL
63 423
2 401
2 505
2 659
7 565
1 887
9 452 (15%)
(Linear benchmark for 3 months of financial year = 25%)

7. Expenditure April – June 2012/13 Graphical Illustration
* Although each program is expected to spend 25% per quarter, this is not always possible due to project planning

8. OFFICE OF SECRETARY OF POLICE
Purpose of the programme: The purpose of the programme is to ensure that staff of the Civilian Secretariat for Police are supported to operate in a conducive work environment and ensure improved service delivery
The Office of the Secretary consist of the following posts:
The Secretary of Police (DDG) and PA
Director Strategic Management
Assistant Director: Information
Senior Administration Officer
Senior Admin Clerk

9. 2012/13 BUDGET ALLOCATION & EXPENDITURE
Programme
Allocated Budget 2012/13 (R’000)
Expenditure at 30th June 2012
% spent
Office of the Secretary
1 757
462
26%
*Legislation
1 380
372
27%
* Because the Chief Director: Legislation has not been appointed yet, the budget for the Legislation Directorate was placed under the Office of the Secretary

10. EXPLANATION FOR OVER/UNDER EXPENDITURE
There are no major over or under expenditure patterns for the Office of the Secretary
There is no impact on service delivery

11. CORPORATE SERVICES
Purpose: To provide efficient and effective administrative and financial support services to the Secretariat
 Sub – Programmes
Finance
Human Resources
Supply Chain
Auxiliary Services

12. 2012/13 BUDGET ALLOCATION & EXPENDITURE
Programme
Allocated Budget 2012/13 (R’000)
Expenditure at 30th June 2012
(R’000)
% spent
Corporate Services
6 127
1 141
19%
Personnel
45 496
5 436
12%

13. EXPLANATION FOR OVER/UNDER EXPENDITURE
The under expenditure is related to:
The late finalization of the organogram
Procurement processes only to be finalized after the appointment of new staff
Tighter financial controls are now in place in anticipation of staff increase
There will be no major impact on service delivery

14. CHIEF DIRECTORATE: POLICY AND RESEARCH
Purpose: The purpose of the sub-programme is to provide quality research, policy & legislative advice to the Secretary and the Minister
Sub – Programmes
Policy and Research

15. 2012/13 BUDGET ALLOCATION & EXPENDITURE
Programme
Allocated Budget 2012/13 (R’000)
Expenditure at 30th June 2012
% spent
Policy & Research
1 155
264
23%

16. EXPLANATION FOR OVER/UNDER SPENT
There is no major over or under expenditure pattern for the unit
There is no major impact on service delivery

17. CHIEF DIRECTORATE: MONITORING AND EVALUATION
Purpose: To provide efficient and effective oversight over the SAPS through monitoring and evaluation
 Sub – Programmes
Service Delivery and Performance Audit
Policy Compliance
Provincial Coordination

18. 2012/13 BUDGET ALLOCATION & EXPENDITURE
Programme
Allocated Budget 2012/13 (R’000)
Expenditure at 30th June 2012
% spent
Monitoring & Evaluation
4 567
776
17%

19. EXPLANATION FOR OVER/UNDER EXPENDITURE
The under expenditure of budget relates to:
Revision of the M & E tool and training related to the tool reduced the number of police station visits
The Domestic Violence Act handover process started only after the IPID Act was implemented
The impact on service delivery will not be major as indicators will be addressed in the other quarters of the
financial year

20. CHIEF DIRECTORATE: PARTNERSHIP
Purpose: The purpose of the programme is to mobilize role-players, stakeholders and other partners in the fight against crime
Sub – Programmes
Civil Society Partnerships
Intergovernmental Partnerships
Community Outreach Programmes
Crime Prevention Private-Public Partnerships

21. 2012/13 BUDGET ALLOCATION & EXPENDITURE
Programme
Allocated Budget 2012/13 (R’000)
Expenditure at 30th June 2012
% spent
Partnerships
2 941
1 001
34%

22. EXPLANATION FOR OVER/UNDER EXPENDITURE
The over spending was due to target set that were exceeded:
Increase in public participation programmes
Additional CSF workshops after finalization of CSF policy
Preliminary workshop with partners in preparations for launching second hand goods campaign
The impact will be that all targets will be met
in the financial year

23. THANK YOU
ENKOSI
DANKIE