1. GETTING MORE OUT OF SCOUTBOOK Best Practices and how to use
Huguenot Trail Roundtable
May Powhatan United Methodist Church

2. Purpose, path, payoff Purpose: Why are we here?
Expose volunteers to Scoutbook platform and share learnings from users experiences
Path: How are we getting there?
Open discussion with a series of
topics regarding using Scoutbook
Payoff: How does it benefit us?
Increased exposure for volunteers and Boy Scouts to Scoutbook information and gain knowledge for increased awareness, increased usage, and increased unit program efficiency (time savings!)

3. Points of discussion SCOUTBOOK INTRO ADMINISTRATION/UNIT CONTROLS
Login
UNIT SYNC with my.scouting.org
Memberships/Costs
ROSTER
HOME PAGE
ADVANCEMENT
Videos
QUICK ENTRY
Forums
FOR PARENTS
Directory
RESOURCES (Leaders & Parents)
REFERENCES
Scoutbook Forums
MY DASHBOARD
Scoutbook on Facebook
My Family
Grand Canyon Council on Youtube
MY UNITS
Google
MESSAGES
SCOUTBOOK MOBILE APP / WEB BROWSER LINKS TO HOME PAGE
EVENTS
REPORTS

4. Who uses Scoutbook already?
INTRODUCTION
Who uses Scoutbook already?
What is Scoutbook?

5. INTRODUCTION What is Scoutbook?
Scoutbook is a web application designed for mobile devices.
Scoutbook delivers a suite of easy-to-use Web- based tools that are helpful to Scouts, parents and unit leaders.
Scoutbook enables units to better communicate, update & track records, track advancement and manage activities, and MORE!!!

6. What can you use Scoutbook for?
INTRODUCTION
What can you use Scoutbook for?

7. INTRODUCTION Leaders and Parents alike!
What can be the hardest thing to come by?
Leaders and Parents alike!

8. Beside Leaders, who else can use Scoutbook?
INTRODUCTION
Beside Leaders, who else can use Scoutbook?

9. INTRODUCTION

10. Sign on

11. HOME PAGE My Dashboard Forums Directory
Access to your units, family, and other features (More to come in a little bit)
Forums
Utilize Unit forums for communication and Subscribe to receive updates
Ability to search for help with Scoutbook issues, ask general questions
Topic specific
FAQ Section
KEY Ingredient is to SUBSCRIBE to forums in order to be updated with responses
Directory
BSA Links to Official websites and Councils
Includes Boys Life .org site

12. Home PAGE HELP REFERENCES FAQs Training Videos Terms and Conditions
Contacts Us *Know it’s there, but don’t use this as first point of contact*
REFERENCES
Everything Cub Scout and Boy Scout related from Handbooks
Scout Oath, Law, Motto, Basics, Advancements, and Handbook links for purchase from online Scout Shop
Examples:

13. My dashboard My Family My Units Messages
Leaders will show all Scouts that they are linked/connected to
My Units
Access to Pack/Troop information
Messages
Capability for quick messaging of Leaders, Parents, and Scouts (Troop side)
Texting to mobile devices – Leaders and Parents can register phone numbers to receive text updates in case of travelling and event changes
Ability to BCC, sometimes preferred sometimes not,
Parental preferences not share their with entire group
If not selected will show s, especially helpful when sharing information with leadership
Replies will come to your registered with Scoutbook
Only way to confirm who received messages that were sent is to not check the BCC box
Message body Is a non html message service, so only text is available
Files/Pictures attachments, Images and files must be included as attachments
Be aware of timeouts, type messages in alternate platform (i.e. Word, Outlook) and copy/paste into Scoutbook message box

14. My dashboard
Events
Full calendar, upcoming events listing, automated reminders, attendance tracking, RSVPing
SUBSCRIPTION to Scoutbook Calendar, when events are created/updated the are automatically uploaded to your primary calendar source, (i.e. Google, Apple, etc.).
Can share example afterward if interested.
Subscription to Events will not include comments made on events being forwarded to your registered , must check for these by logging into Scoutbook and going to events page
Reports
Rosters
Trained Leaders
Attendance
Approvals, Purchasing, and Awarding of Adventures, Ranks, and Badges
Percentage completed reports
Health Records (not records themselves, but records date)
Payments Log/Tracking
Activity Logs
Custom Reports via Report Builder
Awards PO for purchases at local Scout Shop, print and take hard copy for them to keep
Does anyone know if it can be ed/faxed ahead of time to expedite pickups?

15. Administration / Unit controls
Syncing with my.scouting.org
A whole other presentation required for that
Information can be found via Resources topic coming soon
Adding Scouts
New Scout sync after initial sync, must have Scout’s registered BSA number with my.scouting.org *Individual syncs must be completed each time a new scout is added
Adding Parents and connections
Adding Leaders
Setting Leaders permissions/connections
Pack Roster
Connection Manager
Advancement
Quick Entry
Adding Notes
Boy Scouts/Parents can input advancements themselves *Requires Troop leader approval after
Activity Logs Entry
Camping/Hiking/Service

16. for Parents Help & Guidance Advancement Tracking
Grand Canyon Council Videos on Youtube
Parent & Scout specific videos on Scoutbook usage
Advancement Tracking
Awards, rankings, badges, hiking/camping/service activities
Helping Scouts enter Advancements
Requires setting up permissions with Troops Scoutbook Administrator
Shows completion percentages
REFERENCES in Scoutbook
Find every step needing to be completed through a Scout’s career in scouting

17. resources FOR ALL: LEADERS, PARENTS, AND SCOUTS Scoutbook Forums
Scoutbook on FB
***Message this FB page for more immediate responses to Scoutbook questions (requires FB account)
Critical updates for Scoutbook policies and guidelines (Like & Save page)
Cub Scouts & Boy Scouts on FB
Cub Scout Volunteers & Boy Scout Volunteers on FB
YouTube *Grand Canyon Council Videos*
Includes introductions and tutorials for Leaders and Parents
For general purposes, Boy Scouts, & Cub Scouts
Google
Include term Scoutbook

18. MOBIle platform Scoutbook is a Mobile platform site
Can be converted on mobile phones into a pseudoapp through a mobile browser link
Using preferred Web Browser, search for “Scoutbook”
Open Scoutbook.com link and go to login
Login to Scoutbook
Save link to Home Screen either on iPhone or Android devices
BSA Eagle Logo will appear and be saved onto your Home Screen to be moved into your Scoutstuff folder with all your other scouting apps/links
When tap to open will take you directly to your login page for Scoutbook
Scouting App for Parents & Scouts
Version of Scoutbook for Parents/Scouts to track and review Scouts acitivities (Beta released 2/28/18