1. By Mrinalini Sawant Nimbalkar
OFFICIAL PROCUDURES
By Mrinalini Sawant Nimbalkar

2. ACTIVITY

3. OFFICE Work Place Where teams of people work together
Mostly in Hierachy
Paid for their efforts by Organization
Control tower where information is processed
To take decisions
To achieve Organizational goals or objectives

4. COMMON OFFICE FUNCTIONS
COLLECTING INFORMATION Strong Information Classifying Information Monitoring Information Processing Information Communicating Decision Taking Decision

5. STORY OF FOUR PEOPLE
There were four People in an Office named EVERYBODY, SOMEBODY, ANYBODY & NOBODY. There was an important work to be done and EVERYBODY was sure that SOMEBODY would do it. ANYBODY could have done it, but NOBODY did it. SOMEBODY got angry about that because it was EVERYBODY’s job. EVERYBODY thought that ANYBODY could do it, but NOBODY realized that EVERYBODY would not do it. It ended up that EVERYBODY blamed SOMEBODY, When actually NOBODY accused ANYBODY.

6. TYPES OF LETTER Simple Letter Memorandum Circular
Government Resolution
Gazette
Endorsement
Urgent Letter
Telegram

7. TYPES OF LETTER Demi Official Letter Office Order
Publicity Matter Manifesto
Unofficial Reference

8. SIMPLE LETTER
Private Persons and Institutions,MLA ,MLC,State and Central Government,PSC,Lokayukta
Signed by HOD
Copy to Field Officer
Language
Time Limit
Simple letter…

9. MEMORANDUM Used To Inform Formal Orders/Sanctions
Used To Call Explanations
Subject Written in Mid Central Space
Mantralaya-By Name Of Governor
Not To Be Used To Answer DO and collection of Information
Memorandum…..

10. CIRCULAR Collection Of Information From Different Departments
To Inform Common Instructions
For Giving Directions for Rules/Guiding Principles
Not To Be Used For Communicating Government Decisions
Circular……

11. GOVERNMENT RESOLUTION
Sanction To Govt. Scheme/New Govt. Decisions
Background is mentioned
Issued On Mantralaya Level Only
GR Treated As Cabinet Decision
Language Should be ABC
Finance Dept. UOR and Grant is mentioned
Corrigendum
Standing Order File and A Record
GR………

12. GAZETTE Issued By name of Governor(Adhiniyamacha Upabandha)
Published in Gazette By Govt Press
Consultation with L&JD
Extraordinary Gazette
Ordinary Gazette-Thursday
Permission of Dy Secretary
Gazette………

13. DEMI OFFICIAL LETTER
Communication Of Important Govt Decision For Personal Attention
To Call Pending Information
Horizontal Hierarchy
Time limit/Urgent/Important subjects
DO Letter……

14. OFFICE ORDER Internal Office Communication
Appointments/Work Distribution/Seniority List
Communication with Subodinate Offices
Office Order…..

15. PUBLICITY MATTER Wide Publicity Of Events/News/Govt Policy
Director Of Information and Technology and NewsPaper
Press Conference Called By DGIPR
Prepared By DGIPR
Publicity Matter..

16. UOR To call Abhipray On Original Files
File Returned To Original Department
Meeting Proceedings
News Published In Newspaper
District Information Officer
To Give Explanation Onbehalf Of Govt
UOR…….

17. FILE MANAGEMENT Tertiary No. System
* First three letters – main subject
* Next Four Numbers –
i) Two Numbers – Subsidiary Subject
ii) Last Two Numbers – Year of the file
* Case Number –
* Branch Number -

18. THANK YOU