Independent Police Investigative Directorate (IPID)

Independent Police Investigative Directorate (IPID)
IPID FIRST QUARTER REPORT /16 Independent Police Investigative Directorate (IPID) 2 SEPTEMBER 2015 BRIEFING TO PORTFOLIO COMMITTEE ON POLICE PARLIAMENT

IPID First Quarter Expenditure Report
INDEX Overview IPID First Quarter Expenditure Report Performance Report: Programme 1-Administration Performance Report: Programme 2 – Investigation and Information Management Performance Report: Programme 3 – Legal Services Performance Report: Programme 4 – Compliance Monitoring and Stakeholder Management Conclusion

Acting Executive Director
PORTFOLIO COMMITTEE BRIEFING Overview Presented by Mr Israel Kgamanyane Acting Executive Director

Performance covered in this report includes:
OVERVIEW Performance covered in this report includes: Expenditure: 22.8% Target 25% 2014/15:16% Performance: Met targets in most programmes except P2 Currently implementing the P2 turnaround strategy to resolve under-performance Expect to meet majority of indicators by the end of the financial year

2015/16 IPID First Quarter Expenditure Report
PORTFOLIO COMMITTEE BRIEFING 2015/16 IPID First Quarter Expenditure Report Presented by Mrs Lindokuhle Ngcongo Chief Financial Officer

Department Allocation Programme Summary
SUB-INDEX Department Allocation Programme Summary Impact on Economic classifications Programme 1: Administration Programme 2: Inv. & Inf. Management Programme 3: Legal Services Programme 4: Comp. Mon & Stakeholder Management

Budget Allocation : R234 781 000 – 100%
OVERALL EXPENDITURE – QUARTER /16 Budget Allocation : R – 100% Expected Target Spending (3/12) : R – 25.0% Actual spending : R – 22.8% Under spending : R 5 078 000 – (2.2%)

OVERALL FIRST QUARTER EXPENDITURE 2015/16 vs 2014/15
Variance explanations: Delays in filling vacant and funded posts. Goods & Services and Machinery & equipment have both reported unanticipated expenditure as a result of procurement orders that were made in the previous financial year and paid in the current financial year.

OVERALL FIRST QUARTER EXPENDITURE
COMPARISON TO FIRST QUARTER IN PREVIOUS FINANCIAL YEAR:

SUMMARY OF BUDGET AND EXPENDITURE FOR 1ST QUARTER
PROGRAMMES ADJUSTED ANNUAL BUDGET EXPENDITURE TO DATE ACTUAL EXPENDITURE INCURRED - JUNE 2015 R'000 % 1. Administration 74 245 17 466 24% 2. Investigation & Information Management 34 175 23% 3. Legal Services 5 096 1 036 20% 4. Compliance Monitoring & Stakeholder Management 4 618 941 TOTAL 53 618 ECONOMIC CLASSIFICATION Compensation of employees 34 187 Goods and services 62 309 17 223 28% Departmental agencies & accounts (Transfer) 371 - 0% Households (Transfer) 117 75 64% Machinery & equipment 2 323 2 134 92% Should have spent 25,00% Spent 22,84% Variance 2,16%

OVERALL EXPENDITURE – QUARTER 1 2015/16
The overall spending in Compensation of employees is 4.9% less than the quarterly target (April – June 2015) mainly due to the vacant funded positions that the Directorate was unable to fill in the period under review as a result of delays in approval of the organisation structure. Goods & Services and Machinery & equipment have both reported unanticipated expenditure as a result of procurement orders that were made in the previous financial year and paid in the current financial year. Internal shifting of funds were effected in the quarter under review to accommodate all received and unpaid invoices for goods delivered. With regard to the Transfers payment ‘spending, the expenditure under Agencies and accounts will only take place later in the current financial year when the skills development transfers is effected to SASSITA, whilst the Households is showing a significant overspending of 38% above the quarterly target mainly due to the unforeseen expenditure of employees` leave gratuities for officials who have left the Directorate.

PROGRAMME 1: COMPARISON TO FIRST QUARTER IN PREVIOUS FINANCIAL YEAR

PROGRAMME 1: 1ST QUARTER SPENDING PERFORMANCE

PROGRAMME 1: BUDGET AND EXPENDITURE FOR 1ST QUARTER
SUB-PROGRAMMES ADJUSTED ANNUAL BUDGET EXPENDITURE TO DATE ACTUAL EXPENDITURE INCURRED - JUNE 2015 R'000 % Department Management 10 614 2 272 21% Corporate Services 30 289 6 492 Internal Audit 3 573 751 Finance Services 19 135 4 523 24% Office Accommodation 10 634 3 428 32% TOTAL 74 245 17 466 ECONOMIC CLASSIFICATION Compensation of employees 46 216 9 438 20% Goods and services 27 002 7 378 27% Departmental agencies & accounts (Transfer) 366 - 0% Households (Transfer) Machinery & equipment 661 650 98% Should have spent 25,00% Spent 23,52% Variance 1,48%

PROGRAMME 1 EXPENDITURE – QUARTER 1 2015/16
The bulk of expenditure was experienced in Goods and Services of Corporate services under the spending item, computer services due to the centralised Information Communication Technology (ICT) related activities such as datelines, mainframe services, internet services and software licences. Office accommodation also registered a significant expenditure under devolution of funds for all Directorate` office accommodation leases. The expenditure will only be incurred in other programmes of the Vote once the devolution is depleted. Late procurement and delivery of office furniture and information technology (IT) equipment for newly appointed employees and the replacement has resulted in 98.4% expenditure after the internal shifting of funds.

SUB- PROGRAMMES ADJUSTED ANNUAL BUDGET EXPENDITURE TO DATE ACTUAL EXPENDITURE INCURRED - JUNE 2015 R'000 % Investigation Management 15 285 2 921 19% Investigation Services 30 171 23% Information Management 3 508 1 084 31% TOTAL 34 175 ECONOMIC CLASSIFICATION Compensation of employees 23 136 20% Goods and services 34 254 9 570 28% Departmental agencies & accounts (Transfer) 5 - 0% Households (Transfer) 117 75 64% Machinery & equipment 1 547 1 395 90% Should have spent 25,00% Spent 22,66% Variance 2,34%

The programme has registered a significant expenditure of R23.1 million in Compensation of employees which confirms the Directorate efforts to strengthen the capacity in core service delivery programme. The investigative equipment bulk procurement which was done in the previous financial year but delivered late in the year and early in the current financial year has caused a significant increase in the expenditure under Machinery and equipment. The internal shifting of funds was effected in order to reprioritise and accommodate invoices for goods ordered and delivered. The bulk of expenditure in the sub-programme Information management represents the amount incurred on the case management system as a result of the Directorate contractual obligation. All sub-programmes within the Programme continued to accounts for the increased expenditure in travel and subsistence, training of the investigators and computer services.

PROVINCIAL OFFICES

DISTRICT OFFICES

PROGRAMMES ADJUSTED ANNUAL BUDGET EXPENDITURE TO DATE ACTUAL EXPENDITURE INCURRED - JUNE 2015 R'000 % Legal Support & Administration 1 658 439 27% Litigation Advisory Services 1 756 275 16% Investigation Advisory Services 1 682 321 19% TOTAL 5 096 1 036 20% ECONOMIC CLASSIFICATION Compensation of employees 4 338 936 22% Goods and services 706 74 10% Departmental agencies & accounts (Transfer) - Households (Transfer) Machinery & equipment 52 26 49% Should have spent 25,00% Spent 20,32% Variance 4,68%

All sub-programmes except the Legal Support Administration sub programme reported lower than quarterly planned spending. A higher than planned spending of 1.5% or R26 000 was recorded under the Legal Support Administration sub-programme. At economic classification level, lower than planned spending of 3.4% was mainly under Compensation of employees and 14.6% in Goods and services due to legal costs budget that has not been utilised since the beginning of the financial year. The programme is also accounting for an amount of R500 that is setting in the suspense account. With the expenditure of the R500 in additions to the recorded expenditure, the programme will overspend its allocated budget and virement might be required.

Programme 4: Budget and Expenditure for 1st Quarter
PROGRAMMES ADJUSTED ANNUAL BUDGET EXPENDITURE TO DATE ACTUAL EXPENDITURE INCURRED - JUNE 2015 R'000 Compliance Monitoring 4 002 891 22% Stakeholder Management 616 51 8% TOTAL 4 618 941 20% ECONOMIC CLASSIFICATION Compensation of employees 4 208 677 16% Goods and services 347 202 58% Departmental agencies & accounts (Transfer) - Households (Transfer) Machinery & equipment 63 100% Should have spent 25,00% Spent 20,38% Variance 4,62%

The Stakeholder Management sub-programme, which also receives the bulk of the programme’s budget (87%), had spent 22.3% against the quarterly target amount R1 million. Compliance monitoring sub-programme has also reported a significant lower than the spending target by 16.9%. At economic classification level, spending on Compensation of employees was below the target by 8.9% whiles Goods and services reported higher than planned spending by 33.1% as at the end of June 2015 mainly due to more than planned travelling to parliament meetings as well as invoices relate to goods delivered in the previous financial year but paid in the current year, internal shifting of funds is required to address to possible shortfall in Goods and services.

WAY FORWARD Presentation of Monthly Expenditure Reports highlighting over/under expenditure at the Management Committee meetings. Responsibility managers have been sensitised with regards to the slow expenditure, the expenditure will be closely monitored until it materialises to desired trends. Filling of funded vacancies. Quarterly budget meetings to evaluate spending trends.

Programme 1 2015/16 First Quarter Performance Report
PORTFOLIO COMMITTEE BRIEFING Programme 1 2015/16 First Quarter Performance Report Presented by Mr Vincent Sibanyoni Acting Chief Director Corporate Services

PROGRAMME 1: 2015/16 FIRST QUARTER PERFORMANCE
INDICATORS TARGET OUTPUT Number of financial expenditure reports submitted 12 3 Number of asset verification conducted 4 1 Percentage vacancy rate per year Below 10% 16.18 Percentage of females employed by the Directorate as Senior Management level 50% 48.48% Percentage of staff complement consisting of people with disabilities 2% 1.44 Percentage of trained officials 50% of the staff complement Coordination process underway

INDICATORS TARGET OUTPUT Number of candidates enrolled on leanership programme 12 6 Number of reviews of Organisational conducted per year 1 November Number of monitoring and evaluation reports produced on the attainment of strategic objectives 9 2

Strides have been made (increased) with Females representation
PROGRAMME 1: CHALLENGES Strides have been made (increased) with Females representation ICT invoicing Delays in pre-employment screening Filling of vacancies (structure)

2015/16 First Quarter Performance Report
PORTFOLIO COMMITTEE BRIEFING Programme 2 2015/16 First Quarter Performance Report Presented by Mr Tlabo Thokolo Chief Director: Provincial Head Western Cape

Performance Indicators Target for 2015/16 as per Annual Performance Plan (APP) Quarter 1 Target as per APP Quarter 1 output – preliminary Deviation (%) Comments Percentage of cases registered and allocated within 72 hours of receipt of written notification 90% (4937) 90% (1234) 90% A total of cases were received and were allocated within 72 hours Number of statistical reports generated on the number and type of cases investigated, recommendations made and the outcomes thereof 18 4 Percentage of all decision ready investigations finalised 58% (5252) – 24% Annual target A total of cases were finalised out of total workload of 6 897 Percentage of investigations of deaths in custody cases that are decision ready (finalised) 60% (337) 60% (84) 42% -18% A total of 82 cases were finalised out of total workload of 193. Percentage of investigations of deaths as a result of police action cases that are decision ready (finalised) 50% (418) 50% (104) 35% -15% A total of 157 cases were finalised out of total workload of 448.

Performance Indicators Target for 2015/16 as per Annual Performance Plan (APP) Quarter 1 Target as per APP Quarter 1 output – preliminary Deviation (%) Comments Percentage of investigations of discharge of an official firearm cases by a police officer that are decision ready (finalised) 58% (1278) 58% (319) 29% -29% A total of 287 cases were finalised out of total workload of 996. Percentage of investigations of rape cases by a police officer that are decision ready (finalised) 62% (153) 62% (38) 45% -17% A total of 45 cases were finalised out of total workload of 99. Percentage of investigations of rape cases while in police custody that are decision ready (finalised) 62% (17) 62% (4) 27% -35% A total of 4 cases were finalised out of total workload of 15. Percentage of investigations of torture cases that are decision ready (finalised) 50% (52) 50% (13) 11% -39% A total of 13 cases were finalised out of total workload of 122. Percentage of investigations of assault cases that are decision ready (finalised) 50% (4787) 50% (1196) 20% -30% A total of 895 cases were finalised out of total workload of

Performance Indicators Target for 2015/16 as per Annual Performance Plan (APP) Quarter 1 Target as per APP Quarter 1 output – preliminary Deviation (%) Comments Percentage investigations of corruption cases that are decision ready (finalised) 50% (110) 50% (27) 28% -22% A total of 41 cases were finalised out of total workload of 145. Percentage of investigations of other criminal and misconduct matters referred to in section 28(1)(h) and 35 (1)(b) of the IPID Act that are decision ready (finalised) 50% (148) 50% (37) 32% -18% A total of 69 cases were finalised out of total workload of 213. Number of systemic corruption cases identified and referred for approval 9 – Annual target Number of approved systemic investigations that are decision ready (finalised) 2 5 Annual target A total of 5 cases were finalised out total workload of 10. Percentage reduction of backlog cases (excluding cases of systemic corruption) 50% 9% Annual target A decrease of backlog cases from the beginning of the Quarter (Q1) 2015/2016 was to 2811 and currently is 2557

Performance Indicators Target for 2015/16 as per Annual Performance Plan (APP) Quarter 1 Target as per APP Quarter 1 output – preliminary Deviation (%) Comments Percentage increase of criminal recommendations to prosecute that are placed on a court roll 10% (1045) – Annual target Percentage increase of disciplinary recommendations where disciplinary processes are initiated 10% (519) Percentage of criminal recommendation reports referred to the National Prosecuting Authority within 30 days of recommendation report being signed off 80% (1176) 80%(296) 83% 3% 166 out of 200 (83%) recommendations were referred within 30 days. Target was 160/200 = 80%, therefore the target was exceeded by 6 cases, and 3%. Percentage of disciplinary recommendation reports referred to the South African Police Service and/or Municipal Police Services within 30 days of recommendation report being signed off 80% (707) 80%(176) 94% 14% The output is made up as follows: SAPS: 279 out of 297 (94%) recommendations were referred within 30 days. MPS: 6 out of 6 (100%) recommendations were referred within 30 days. Therefore target was exceeded, overall performance is 285/303 = 94%.

2015/16 First Quarter Performance Report
PORTFOLIO COMMITTEE BRIEFING Programme 3 2015/16 First Quarter Performance Report Presented by Ms Nomfanelo Vacu Director Investigation Advisory Services

Performance Indicators Target for 2015/16 as per Annual Performance Plan (APP) Quarter 1 Target as per APP Quarter 1 output – preliminary Deviation (%) Comments Percentage of contracts and service level agreements finalised within 30 working days of request 90% of 48 90% 0% -90% Received 3 and finalized 3 outside target Percentage of written legal opinions provided to the directorate within 21 working days of request 90% of 85 No legal opinion was received for the period under review Percentage of arbitration, civil and labour litigation matters attended 100% No matters were received for the period under review Percentage of oral legal advice provided to investigators within 24 hours of request 10% 100%, Received 3 and finalized 3 within target.

Performance Indicators Target for 2015/16 as per Annual Performance Plan (APP) Quarter 1 Target as per APP Quarter 1 output – preliminary Deviation (Actual) Deviation (%) Comments Percentage of written legal advice provided to investigators within 48 hours of request 90% 100% 10% Received 2 and Finalized 2 within target Percentage of applications for policing powers processed within 5 days of request 33% -67% Received 6, Finalized 2 within target and finalized 4 outside target Percentage of policies reviewed for legal compliance within 21 working days of request 0% No policy reviews were received for the period under review Number of practice notes and directives (bulletin) issued 4 1 – No practice notes were produced and issued for the period under review Percentage of PAIA requests processed and finalised within 30 days 50% -50% Received 10, Processed 5 within target and 5 still being processed Number of interventions conducted on backlog cases 9 2 3 Number of legal workshops conducted 12

Programme 4 2015/16 First Quarter Performance Report
PORTFOLIO COMMITTEE BRIEFING Programme 4 2015/16 First Quarter Performance Report Presented by Ms Mamodishe Molope Chief Director Compliance Monitoring & Stakeholder Management

Strategic Indicator Target for 2015/2016 as per APP Quarter 1 Target as per APP Quarter 1 Output Deviation (Actual) Deviation (%) Comments Number of reports on the evaluation of the quality of IPID recommendations per year 4 1 - Target Achieved Number of submitted reports on the responsiveness of SAPS/MPS/NPA on IPID recommendations per year Number of community outreach events conducted per year 216 27 31 14.8% Target Exceeded Number of media statements and public engagements undertaken per year 40 10 6 -4 -40% More attention will be redirected to this target Number of responses to media enquiries released annually 150 37 54 17 45.9% The target was exceeded due to high volume of media interest in IPID related matters

Strategic Indicator Target for 2015/2016 as per APP Quarter 1 Target as per APP Quarter 1 Output Deviation (Actual) Deviation (%) Comments Number of formal engagements conducted with key stakeholders per year 12 3 9 6 200% The target was exceeded due to National Office having several engagements with the Port Folio Committee on Police and other Parliamentary Committees. Furthermore, several new workshops that required the Department’s participation were done Number of formal engagements conducted at Provincial level with key stakeholders per year 108 27 32 5 18.5% The target was exceeded as the provinces are still doing several campaigns educating stakeholders on the mandate of IPID in order for them to deliver a better service in the public Number of Local Community Policing Forum meetings attended per year 54 13 -4 -30.7% Provinces are in the process of redirecting their efforts in setting up meetings with the CPF at station level 45

Programme 2 turn-around strategy Improve processes and systems
CONCLUSION Programme 2 turn-around strategy Improve processes and systems Improve employee wellness Quality of investigations improved Training and reskilling of investigators

CONCLUSION

Independent Police Investigative Directorate (IPID)

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