1. DEPARTMENT OF FOREIGN AFFAIRS PRESENTATION TO THE FOREIGN AFFAIRS PORTFOLIO COMMITTEE
06 April 2005

2. OUTLINE OF PRESENTATION
Human Resource Issues
DFA Establishment
HR Highlights 2004/05
Employment Equity Profile
Organisational HR programme 2005/06
Organisational people challenges

3. OUTLINE OF PRESENTATION (cont…)
Finance Issues
Programme structure
2004/05 Expenditure
Options for 2005/06
2005 to 2008 Budget Allocation
Level Of Commitment 2005/06
Finance Programme 2005/06
Number of Missions

4. HUMAN RESOURCES

5. DFA establishment 2849 844 2005 Total 539 197 342 Unfunded vacancies
435 85
350
Funded vacancies
1875
562
1313
Filled vacancies
Missions
Head Office
Vacancy status

6. Highlights for 2004/5
Filled vacant funded posts in Head office and Missions (summary in next slides)
Decentralised Human Resources and Finance functions to Branches
Developed and implemented an orientation and training programme for new appointees
Developed Job Profiles for Head Office, transferred staff and LRPs
Launched the Voluntary Counselling and Testing (VCT) programme.
Repositioning of Foreign Service Institute

7. Summary – recruitment drive April 2004 to 31 March 2005
Total posts advertised = 463
Successfully filled = 343 (internally + externally)
Internal (Promotions) = 109
109
Total 12
Male White 43
Male Black 22
Female White 32
Female Black
Recruited
Race and gender

8. Summary- recruitment drive cont.
External = 234
234
Total 2
Male White 83
Male Black 9
Female White
140
Female Black
Recruited
Race an gender

9. Employment Equity profile
OVERALL RACE & GENDER
31 March 2005

10. Employment Equity profile
OVERALL GENDER
31 March 2005

11. Employment Equity profile
HEAD OFFICE RACE & GENDER
31 March 2005

12. Employment Equity profile
MISSION RACE & GENDER
31 March 2005

13. Employment Equity profile
HEADS OF MISSION GENDER (31 March 2005)
HEADS OF MISSION
FEMALE
MALE
TOTAL
POLITICAL APPOINTEES 20 31 51
CAREER DIPLOMATS 3 39 42
TOTAL 23 70 93
TOTAL
25%
75%
100%
Seven (7) diplomats (career and political) will
assume duty on July Of the seven, three are Women.
NB. These are not
reflected in the table above.

14. HR Programme for 2005/6
Develop and implement a talent Management strategy
Conduct skills audit
Develop a DFA competency framework
Create a conducive organisational culture that values diversity
Develop and implement a Leadership Development Programme for Senior Managers
Continue implementing Learnerships and internships
Implement a Coaching and Mentoring Programme
Develop and implement a new EE plan, with special focus on gender and disability issues
Facilitate gender mainstreaming

15. Challenges facing the Department
Institutional capacity building
Attracting and retaining individuals from the designated groups, especially Women and People with disabilities at senior management level.
Developing full potential and talent of DFA employees
Training and Development for Missions
Creating an organisational culture that values diversity and encourages optimal performance

16. FINANCE ISSUES

17. PROGRAMME STRUCTURE Programme 1:Administration
Programme 2: Foreign Relations
Programme 3: Public Diplomacy & Protocol Services
Programme 4: International Transfers

19. Roll over for 2004/05 Capital Works R33m Transaction Advisor (H/O) R6m
IBSA R6,5m
Mission Vehicles R1m
Personnel R5m
Missions opened in 2004/05 R5m
TOTAL R56,5m

20. Projected Net Savings 04/05
Savings per Expenditure report 154,444
Less:Rollovers (56,500)
:Forex gains (45,000)
Net Savings ,944

21. DEPARTMENT BUDGET PROCESS
POLICY OPTION 2005/06
DEPARTMENT BUDGET PROCESS
Option 1:
African Agenda
R193 million
Developed
Four
Options
R624 million
Option 2:
International Commitments
R113 million
Option 3:
Improving Service Delivery
R86 million
Option 4:
Capital Works
R232 million

30. Finance Programme 2005/06
Implementation of phase 2 of the financial system.
Implementation of the feasibility study for acquiring properties abroad.
Information Communication Technology
Converged Network
Portal Solutions
Data warehousing/Business Intelligence
Business process management (Protocol & Consular system)

31. New missions opened 2002/03

32. New Missions Opened 2003/4 & 2004/05
2003/04
Khartoum/Sudan
Yaounde/Cameroon
Antananarivo/Madagascar
Moroni/ Comores
Damascas/Syria
Almaty/Kazakstan
2004/05
Manilla/Phillipines
Asmara/Eritrea
Malabo/Equitorial Guinea

33. Thank you