1. Youth Program Compliance
College of Charleston

2. What Qualifies as a Youth Program?
A program that contains one or more participants under the age of 18
Common Examples: Summer Camps, Field Trips to College of Charleston Campus, Childcare
Duration of Program does not affect the need to register
Occur through or take place the College of Charleston

3. How do I register a youth program?
Step 1: Program Director sends the Office of Legal Affairs stating intention to host a youth program (providing dates of program) a minimum of 60 days prior to program start date
Step 2: After Receiving the the Program Director will be provided with a Questionnaire
Step 3: Upon Receiving the completed questionnaire the Office of Legal Affairs will provide the Program Director with a Program Resource Guide outlining requirements and all forms/waivers necessary to host the program
Step 4: Forms/requirements must be completed/returned a minimum of 10 business days prior to the Program start date

4. Questionnaire
36 questions designed to tailor waivers/forms specifically to the program
Sample questions include: Location of program, Dates/times, Types of Activities, Ratio of Counselors to Minors, Housing Requirements, Sponsor Information
Information provided is distributed to Legal Affairs, Insurance Services, Public Safety, Environmental Heath and Safety to ensure your program runs smoothly and that program staff, the College and the participants are protected

5. Resource Guide: Hard copy and electronic copy provided
Resource Guide Cover Sheet: Providing Information on Insurance, Background Checks, Darkness to Light Training Requirements as well as Forms/Waivers for completion
Resource Guide Folder Contains:
Tailored release for all program participants (must be signed by parent/legal guardian of each minor participant)
Program Director Checklist – to help program director navigate requirement completion
Program Director Verification Form – to verify program director has completed all requirements
Facility Use or Facility Rental Agreement tailored specifically to the program
Statement of Acknowledgement and Agreement for Working with Minors
Brochures/Additional Materials to assist with program

6. Who Else has a youth program registration process?
Clemson University
Medical University of South Carolina
Charleston County School District
Coastal Carolina University
Furman University
Winthrop University
South Carolina State University
And more…

7. Contact Information
Brittany L. Duncan Youth Program Compliance Coordinator Certified Paralegal Office of Legal Affairs College of Charleston 66 George Street Charleston, SC (843) (Office)