Pearson Access for SAC’s

Pearson Access for SAC’s
Online test management system We will cover only regular CMAS. Coalt pearson access (and administration) is separate, see s from Barb Rice.

Agenda Pearson Access SAC Responsibilities Proctor Training
Online test management SAC Responsibilities Communication Scheduling Test Security Proctor Training Accommodations We will discuss each of these in more detail, but up front wanted you to have a list to reference

SAC responsibilities Pearson Access

Communication Will need to be ongoing and include all who are working with the assessment at your building Two district contacts: Assessment administration, logistics, etc: Kim Terry Technology: preparing computers, etc: Susan Collins

Assessment Technology CDE
District Assessment Coordinator School Assessment Coordinators Test Administrators Pearson District helpdesk ext Site Tech The only time SAC’s (probably not proctors) would contact Pearson directly is during an actual test session if there is a tech issue call Pearson directly and tell them you are in a live testing session and they will put you the front of the line/prioritize your call and needs. Or for login issues, or issues navigating the pearson access system, ie how to create a session, how to add a new student, etc

PearsonAccess – Overview
PearsonAccess is a comprehensive test management system To access PearsonAccess go to: One portal for resources, student information, PearsonAccess test sessions, online testing and score entry

Colorado PearsonAccess Landing Page
To access the Colorado PearsonAccess landing page, point your browser to You will see the Colorado Measures of Academic Success: Science and Social Studies logo at the top of the screen. Click the Sign In button to login and manage your CMAS test administration.

PearsonAccess – Home The Home tab in PearsonAccess displays links to the all the functions available to your user account. After you have logged into PearsonAccess, you will always be brought to the home page. The home page shows all of the available tabs and links available to the user. Remember that not all user roles will have access to the same tabs and links.

PearsonAccess Navigation
PearsonAccess Navigation-leave these slides for schools reference but do not need to discuss during training

PearsonAccess - Navigation
Global navigation links appear on the top of every screen. Every screen within PearsonAccess will have the same navigational links at the top of the screen. The links at the top and the tabs for each of the functions within PearsonAccess allow for easy access.

Tabs and sub tabs allow you to navigate quickly to specific screens Once logged in, the Home page will list the different tasks associated within each tab. The right-hand side of the screen will list the current organization. If you would like to work on a particular school, you will click on change organization and select the appropriate organization.

“Breadcrumbs” show the navigation path to the screen On each page, breadcrumbs show the navigational path to the screen. The underlined breadcrumbs are hyperlinks to return you back to the start of the navigation.

To change the test administration, click on the Change link. The administration change will apply to all screens. Under certain tabs you can change your test administration by clicking the Change button. When you click the Change button you can select between CMAS: Science and Social Studies Spring 2014 or CoAlt : Science and Social Studies Spring Select the test administration and either Save or Save and Make Default.

PearsonAccess - Navigation: Help
Help offers context-specific support. Click to close the Help window. On each page of PearsonAccess there is a green Help screen. Wherever you are in PearsonAccess, the help screen provides useful information on the screen shown.

Within Pearson Access you will…
Create test sessions Choose correct proctor caching server Add students to sessions Mark accessibility features per student if need text to speech, color contrast, text to speech with color contrast, or oral script Start all test sessions/students Resume tests-- requires constant communication from proctors Mark student tests complete before Stopping test sessions Print and maintain security of authorization tickets Student Auth tickets-printing, handing out/collecting in (chain of custody), destroying at end Print Seal Codes for proctors

Key SAC Responsibilities BEFORE Testing
PearsonAccess Set up user accounts for all necessary personnel Identify and maintain a list of students requiring the text-to-speech form and accommodations (paper-based and computer-based administrations). Verify that PearsonAccess accounts for students needing: Paper forms of the assessment, including braille and large print Oral scripts (paper and online) Request from your DAC additional secure and non-secure materials as needed Assign all students to a test session Assign students requiring special forms for the computer-based assessment to the appropriate form Register/add new students

PearsonAccess User Roles
Before testing PearsonAccess User Roles-if want to follow along please login now, if can’t login please raise hand and Susan will come around to help you

PearsonAccess User Accounts
Access to PearsonAccess is role-based SAC will Create New User Accounts and Assign Roles for CMAS Test Administrators and CoAlt Test Examiners-school decision on CMAS proctor accounts SACs will manage the User Accounts they set up, this includes: Manage Expired/Locked Accounts Reset Passwords Update Roles User accounts and Roles are used to control access to the system and maintain the security of student data and reports. Each user is given a unique User name/Password combination that allows them to log in to PearsonAccess. DACs and SACs can give different role access to colleagues. E.g. a DAC can create DAC account for a colleague who is assisting with DAC-related tasks Note – some districts have local technology coordinators – DACs may give DTC access to LTCs

View and Create User Accounts SAC role can view and manage other user accounts. SACs permissions include: Create user accounts Reset other users’ passwords Lock and unlock accounts Delete accounts Update account information SAC role can view and manage other user accounts. SAC permissions include: Create user accounts, reset other users’ passwords, lock and unlock accounts, delete accounts, update account information

PearsonAccess – Home The Home tab in PearsonAccess displays links to the all the functions available to your user account. After you have logged into PearsonAccess, you will always be brought to the home page. The home page shows all of the available tabs and links available to the user. Remember that not all user roles will have access to the same tabs and links.

To view and access current user accounts Log in to PearsonAccess Administrative Management > View User Accounts To access User Accounts; login to PearsonAccess. Go to Administrative Management and click on View User Accounts. This will show you who at your site has a user account already created.

Creating PearsonAccess User Accounts
Create a New Individual User Account Go to Administrative Management > View User Accounts. Click New User to go to the New User Account screen. Schools can decide if they want test administrators to have accounts. Some might have the SAC run all sessions and others may want the test administrator to do that. Remember, you will need to train them how to login, navigate, start sessions, etc if you want to give that to test administrators. To create a new user account manually go to Go to Administrative Management > View User Accounts in PearsonAccess, click New User and fill in the required fields.

Creating PearsonAccess User Accounts
Create a New Individual User Account Enter the required fields. Select a user role (or roles) for the new user. Select an organization (or organizations) for the new user. Click Save. After you click Save, a notification is sent automatically to that user’s address. The contains a link to the login screen where the new user can choose a password and enter the site. Fill in the required fields. In APS the user ID is the complete APS address Next select a user role (or roles) for the new user. When selecting the role, it is important to be aware of the permissions authorized for each role (see the User Roles and Permissions document). Multiple user roles can be selected based on the level of permissions you wish to give to your users. It will be up to the district to determine which roles should be assigned to their users. Finally, make sure you select the correct role organization (district or school) as applicable. Note that the organization and role are separate. For example, you may have someone at the district-level that assists all of the schools throughout the district. Click Save. After you click Save, a notification is sent automatically to that user’s address. The contains a link to the login screen where the new user can choose a password and enter the site.

PearsonAccess User Roles (SACs)
School Assessment Coordinators (SACs) permissions include: Creating user IDs for CMAS Test Administrators and CoAlt Test Examiners Creating PearsonAccess test sessions and teacher assignments Selecting proctor caching servers when setting up PearsonAccess test sessions (CMAS only) Printing Student Authorization Tickets and Seal Codes (CMAS only) Monitoring test administration sessions within PearsonAccess School Assessment Coordinators permissions include Creating user IDs for CMAS Test Administrators and CoAlt Test Examiners. They can create PearsonAccess test sessions and manage teacher assignments. They can assign proctor caching servers to each test session, print student authorization tickets and seal codes, and also monitor the test administrations.

PearsonAccess User Roles (Student Enrollment)
Student Enrollment permissions include: Managing student enrollment data Ensuring that all students are uploaded to PearsonAccess and that demographic information is correct All SAC’s will be given SE role permissions as well

PearsonAccess User Roles (CMAS Test Administrators)
CMAS Test Administrators permissions include: Ability to administer the ePATs Proctor caching test content Starting and stopping test sessions Administering the CMAS and managing PearsonAccess test sessions Checking student test status Marking test complete If schools decide to use for CMAS here are the permissions that a test administrator role will have

PearsonAccess User Roles (CoAlt Test Examiners)
CoAlt Test Examiners permissions include: Entering IEP information Entering student scores in PearsonAccess CoAlt Test Examiners permissions include entering IEP information and entering student scores in PearsonAccess. This is just an fyi that these exist, we will talk about these in greater detail at the CoAlt training

Roles-based Access The interface dynamically changes to display only functions for which the user is authorized. CoAlt Score Entry Role CMAS Test Administrator Role As demonstrated here, different roles in PearsonAccess have different views. For example the top screen shot is the view for a CoAlt Score Entry Role and it has the Online Score Entry tab available The second screen shot is of a CMAS Test Administrator Role and doesn’t have the Online Score Entry tab as they will not need this for their administration.

Password Maintenance Proper password management prevents unauthorized access to testing data. Your password will expire every 90 days and will need to be reset; however, if you have the need to change your password before the 90 days, you can do so from the Your Account link. If you forget your password or your password expires, you can click on the Reset your password link located on the login screen to reset your password. NOTE: Passwords must be 8-32 characters in length and must not include the following special characters: ^&*(><"'`+= | Proper password management prevents unauthorized access to testing data. Your password will expire every 90 days and will need to be reset. If you would like to change you password before the 90 days, you can do so from the Your Account link. On the login page of PearsonAccess, there are links available to help recover passwords or reset a password that has expired. Please note: Passwords must be 8-32 characters in length and must not include the special characters shown.

PearsonAccess – Logging In
Enter your User ID and Password then click Sign In If you have problems logging in, use the links below to Unlock User, Reset your password, if you need help signing in or if you have forgotten your User ID. When you are ready to login to PearsonAccess, enter your User ID and password and then click Sign In. If you have problems logging in; use the links below to unlock your user account, reset your password, if you need help signing in or if you have forgotten your User ID.

Contacting Customer Service
CMAS: Science and Social Studies Reasons for SAC’s to contact Pearson: PearsonAccess questions- logging in, passwords, creating user accounts, etc. TestNav questions Live testing is happening and there is a tech issue If you need any assistance use the customer service information provided for each program. For CMAS: Science and Social Studies call and for PARCC call Contact Pearson for procedural questions that will be sent to the Pearson Program Team and/or the CDE. Call Pearson with questions on ordering test materials, questions on PearsonAccess or TestNav, and questions about Student Data Uploads.

Creating PearsonAccess Test Sessions
SAC and Student Enrollment Creating PearsonAccess Test Sessions- do at least one week prior to testing

Creating Test Sessions-Before testing www.pearsonaccess.com
Include directions for naming conventions of session names

Definitions PearsonAccess Test Session: Virtual data grouping of students who are grouped together within PearsonAccess for test management purposes. Each PearsonAccess test session consists of one grade level and one content area (three sections). Students must be placed in a scheduled PearsonAccess test session before they can log in to a test. Test Section: The parts of a CMAS: Science and Social Studies assessment. Each grade and content area of the CMAS: Science and Social Studies assessments include three sealed test sections. Physical Testing Group: Students who test within a physical testing environment at the same time. Need to know these before we can talk scheduling

Creating a PearsonAccess Test Session
A virtual grouping of students by grade level and content area. Students must be placed in a scheduled test session before they can log in to a test. Select Test Management tab > Manage Test Sessions Click New Session to create a new test session Create sessions at least one week before testing window Students must be placed in a scheduled test session before they can tests. To Create Test Sessions; go to Test Management > Manage Test Sessions and click New Sessions. Test sessions should be created at least one week before the testing window. There are step by step instructions for creating test sessions in the PearsonAccess Users Guide which is posted on PearsonAccess under the support tab

Creating a PearsonAccess Test Session
Enter the session information displayed on the Session Details screen Select to View By Groups radio button to add students to the session On the New Test Session Screen, enter the required information (indicated with the red arrow). Name the session, select the school, test being administered and select the “Main” Default Form Group Type. Next enter the scheduled date for the session. Start date and time have no impact on when you actually can start the session though. You can view students by groups or just by students to add them to the session. Proctor caching drop down will be here also, it is CRITICAL that you choose a proctor caching server. Session name, APS naming convention is Schoolname_grade_content_teacherorprincipalname_period# For some schools the period number may not apply and some schools may prefer to use teacher name and some may want to use principal name, either way is fine.

Test Session Details The Test Session Details screen displays each session’s status, assigned test, start time and assigned students Session start time is a guideline for planning and is not enforced by the online testing system The Test Session details screen shows each sessions’ status (started or stopped), the test assigned, start time and students assigned to tests. Session start time is a guideline for planning and is not enforced by the online testing system.

Moving Students into Test Sessions
To move or add students to a testing session within PearsonAccess, click Add Students If you need to add, remove or move students from your session; use the navigation bars in the session details screen. You may only add students to a session that have not already been assigned to a session and that are assigned to the test. You can move a student from the session by checking the box next to a students name and clicking Remove or Move. Moving a student from a test session allows you to select either an existing session to move them to or to create a new session. This is often used for make up sessions but is not required. If you remove a student from a session they are no longer tied into a test session and will not be able to test until you put them into a different or new session.l

Moving Students into Test Sessions
Select to View By Groups or Students radio button to add students to the session Place a check next to those students to add or move the student into the session and click Add to Session The students you are able to add will appear on the screen and you are able to view them in two different ways, group or by students. If the group view is selected the groups will be listed on the screen and if students is selected your students will be listed individually on the screen. To add them to a session you need to check the box by either the group name or the student or students name and click add to session.

PearsonAccess Student Data Adding Students
Student Enrollment All SAC’s have the student enrollment role in pearson access and hence are able to add new students. If a SAC wants someone else to also be able to add new students, the SAC will need to create an account for them in pearsonaccess and assign the person the SE (student enrollment) role. Schools should only have to add students who enroll after spring break as district IT is going to update the student lists in pearson access over spring break to capture newly enrolled students up to that point.

New Student Wizard Adding a New Student
With the new student wizard users can: add a new student to the database. (Student Enrollment) enroll the student in a test. (Student Enrollment or SAC) register the student for a test. (Student Enrollment or SAC) With the add student wizard you can: - add a new student to the database (SE) - enroll the student in a test (SAC or SE) - register the student for a test (SAC or SE)

New Student Wizard Adding a New Student
To add a new student, follow the step-by-step instructions. In four steps you can add the required student data to the system so that the student is ready to test. If you exit the wizard before completing all four steps, the wizard will walk you through the remaining steps when you are ready. You can exit the wizard at any time, and the system will retain the last saved activity. Use the New Student Wizard to add a student to PearsonAccess, enroll the student in a test and register the student for a test. To add a new student, follow the step by step instructions. In four steps you can quickly add the required student data to the system so that the student is ready to test. If you exit the wizard before completing all four steps, the wizard will walk you through the remaining steps when you are ready. You can exit the wizard at any time, and the system will retain the last saved activity

New Student Wizard Select New Student to launch the New Student Wizard

New Student Wizard Adding a New Student (continued)
Go to Student Data > Student Data Information. Select the Students option button. Click New Student. Enter the required information to create the student, and then click Save and Next. Enter the required information to register the student for a test administration, and then click Save and Next. The student is now registered for testing in the selected test administration. To register the student in a group, select the group or create a new group, and then click Save and Next. The student is added to the group. Select the test the student will take and then click Save and Exit. The student is now successfully enrolled and registered to test. To add a new a new student go to Student Data > Student Data Information. Click New Student and enter the required demographic information to create the student. Click Save and Next. Enter the required test administration information and click Save and Next. The student is now registered for testing in the selected test administration. To register the student in a group, select the group or create a new group. Click Save and Next to add them to the group. Select the test the student will take. Click Save and Exit and the student is now successfully registered for a test.

Questions?

Accommodations and Accommodated Forms
Creating PearsonAccess Test Sessions- SAC’s and SE will only need to do this for students who are receiving: text to speech (which is english oral script that the computer does the reading/presentation of it. Text to speech is an accessibility feature that is technically available to all students but later on the SAC will have to “turn on” this feature for students to actually be able to use it. This will not need done until whenever the SAC decides as long as it is before the testing happens), color contrast, text to speech with color contrast, oral script (for any student who needs oral script and cannot use the computer embedded text to speech)

Making Accommodated Selections in PearsonAccess
Accommodated selections can be made on student-by-student basis by the SE role within PearsonAccess using the steps outlined below. Go to Test Management > Register Students. To view all students, select the Show All Students check box and then click Search. To search for an individual student, enter search criteria and then click Search. You must enter or select at least one search field; the more specific the criteria, the more focused the search will be. Select a student. Click the name of the student. Click on “Assigned Test” tab (there are three tabs: registered student record, assigned groups, and assigned tests) Click on name of assigned test Click Edit and indicate what is needed. For online testing with oral script (student is in front of computer viewing the test and marking answers there while live human person reads them the test aloud using a paper oral script) Choose for CMAS Accommodations before testing: Accommodated online form Choose for Oral script: either the English, Spanish, script for translation For paper/pencil tests with oral script (IEP/504 or ELL students only)(student in front of paper/pencil test viewing the test and marking answers there while live human person reads them the test aloud using a paper script) Choose for CMAS Accommodations before testing: Paper form (regular) Choose oral script: either the English, Spanish, script for translation Click Save. UPDATED SLIDE as of 3/12/14

TestNav Online Special Forms
Text to Speech Text is read aloud to the student by means of the embedded text-to-speech software Color Contrast Allows the student to select alternate colors for text and background Text to Speech with Color Contrast enabled Additional tools are available in TestNav’s online special forms. Text to speech uses embedded text-to-speech software that will read the text aloud to the student. Color contrast allows the student to select alternate colors for text and background. A third form allows students to use text to speech with color contrast.

Selecting Special Forms
Override To do sometime between 3/14 and 4/14. Cannot be done until after the test sessions are created. Recommend creating test sessions 1 week prior to assessment. Students in a test session may need to have their form updated for accommodations. In the session details screen click on override under the Form/Form Group Type column. Next the Form Assignment screen will appear. From the drop down under Form Group Type select the needed accommodated form, select the form under the form drop down and enter a reason that the student needs the accommodated form. Then select Save. Before testing select Form Override Select Appropriate Accommodated Form Group Type from menu Select the default accommodated form and provide a short reason Text to Speech Color Contrast Text to Speech & Color Contrast Oral Script

TestNav Assistive Technology Devices
Assistive Technology Devices listed in the link below have no known conflicts with TestNav 8.0 The site is updated as devices are tested and confirmed to be compatible with TestNav Pearson has tested and reviewed Assistive Technology devices listed on the web page listed below and has found no known conflicts with TestNav 8 that would prevent the completion of an assessment. It is strongly recommended that schools and districts test devices and software with TestNav 8 prior to test day to ensure functionality within the school or district network environment and security settings. [Go to site.] DAC (Kim Terry) has worked with ESS to order paper/pencil forms for any student using assistive tech that is not compatible. If it is later decided that the student can test online, the school can decide to test the student online (provided the IEP accommodations are still being followed).

Pearson continues to test additional AT devices and is seeking feedback from Colorado districts via an online Assistive Technology survey. The survey is being used to collect data from educators about AT devices and software usage in Colorado. Information collected will help inform the usability research process for AT devices and software as Pearson evaluates functionality and interaction with TestNav. Pearson continues to test additional Assistive Technology devices and is seeking feedback from Colorado districts through an online Assistive Technology survey. The survey is being used to collect data from educators about Assistive Technology devices and software usage in Colorado. Information collected will help inform the usability research process for Assistive Technology devices and software as we carefully evaluate the functionality and interaction with TestNav.

If interested in provide Assistive Technology device feedback, please respond to survey noted in the link below Assistive Technologies Survey 80b If interested in providing AT testing feedback, please click on link provided in the electronic version of the presentation or go to the address listed here: .

Student Authorization Tickets
SAC and Test Administrator Student Authorization Tickets- still in the before testing phase here…

Student Authorization tickets
Printing Security Make ups After testing

Student Authorization Tickets-SECURE MATERIALS
Student Authorization Tickets provide students with the information required to log into their test. Students type into a web browser-suggest a shortcut or just have it open on screens already Students enter Username and Test Code SAC Print Student Authorization tickets and Seal Codes located in each PearsonAccess test session On the day students take the online test, distribute tickets and Seal Codes to Test Administrators Collect Student Authorization Tickets after testing Student Authorization Tickets are used to provide students with the information to log into their tests. The authorization ticket will have the URL to type into a web browser, a username and a test code. Student Assessment Coordinators (SAC) should print student authorization tickets and seal codes located in each PearsonAccess test session. On the day students test online, distribute authorization tickets and seal codes to test administrators. Student Authorization Tickets must be collected after students are done testing.

Student Authorization Tickets
Click on Authorizations > Student Authorizations to create a PDF document that has each student’s testing credentials Multiple printing options for Student Authorization Tickets Once students are added to a Test Session you are able to print student authorization tickets. Student Authorization tickets provide students with the information they need to log into a test. The Student Authorization Tickets include the student’s name and personalized login information, therefore they are considered secure materials. There are several different Student Authorization Ticket formats including a Detailed, Grid and List view.

Student Authorization Tickets-SAMPLE
Username: Test Code: Student Authorization Tickets contain the following information needed for testing: Student Name Test name Web Address for TestNav Username and Test Code/Password required to log into TestNav

SAC and Test Administrator
Seal Codes SAC and Test Administrator Seal Codes

Seal Codes When students are ready to “unseal” a sealed test section, provide the Seal Code for that section only. Seal Codes apply only to sealed test sections. Each test contains 3 sealed test sections. Seal Codes must be used in the order they are printed. Seal Codes become invalid as soon as the test session is stopped. (A new test session requires new Seal Codes.) Seal Codes are the electronic equivalents of an adhesive tabs between sections of paper test booklets. Before students in a test session can go to the next seals section of an electronic test, they must enter the appropriate 4-digit seal code, which then opens the seal on that test section.

Seal Codes-SECURE MATERIALS
To print Seal Codes go to Session Details > Authorizations and click on Seal Codes from the drop down. Seal Codes can be printed from the Session Details Screen by clicking on Authorizations and Seal Codes.

Seal Codes-Sample A PDF seal code page displays the test session, test administered and session details. A list of seal codes is printed below. Ignore any seal code beyond section 3, we don’t need them and they won’t work for anything. Each CMAS test contains three seal sections. Seal codes listed should be used in the order they are listed. The number of seal codes listed does not correlate to the number of sections in a test. Seal codes 4 – 9 are not used in Colorado. Please disregard and/or cross out seal codes 4 – 9.

SAC Responsibilities During Testing

Starting a PearsonAccess Test Session
To start a session click Start Test sessions status shows as either Started or Not Started You are ready to test! SAC’s or test administrators will go to: Go to Test Management > Manage Test Sessions. Click the session name to go to Session Details –As you can see the two screen shots here-the first session is not started so it has the start button available, the second session has been started so the stop button is available. Click Start Click Yes – Start Session

TestNav 8 TestNav 8 is a secure, browser- based application used to take computer-based tests. TestNav 8 is a secure, browser–based application used on student workstations to take computer-based tests. In this section we will provide an overview of TestNav, TestNav Tools, accommodated forms and assistive device support.

TestNav Tools The TestNav Tools chart list all tools available in TestNav 8 as well as provides detailed descriptions, the location of each tool and the tests in which they appear. When students login the Pointer tool will be activated by default. The point tool allows you to select answer choices, drag answer choices to their correct spot, and select hot spots on an image or deselect any other tool. The Text Highlighter tool allows the students to highlight words on the screen. Answer Elimination allows students to visually eliminate, with a red “X”, one or more answers. Quarter Inch Ruler measure lengths in ¼” increments and the Centimeter Rule measures lengths in 1cm. increments. The rulers are transparent and may be used as a line reader. The 4 function calculator provides four functions: addition, subtraction, division, and multiplication. The Scientific Calculator provides a range of functionality for general math, algebra, trigonometry, and statistics. Magnifier allows the student to magnify item content, while preserving clarity, contrast, and color. And Zoom allows the student to zoom in on the screen using keyboard commands.

Students Log In to TestNav
Once the test session is started students launch a browser and enter the TestNav address provided in the Student Authorization Ticket When TestNav loads students enter the Username and Test Code provided in the Student Authorization Ticket After a session is started students are ready to test. They will launch their browser and type in the URL that is printed on the ticket. Enter the Username and Test Code/Password and click log in. Username Test Code

TestNav Testing Engine
TestNav Welcome page Once logged into TestNav, students are brought to the TestNav welcome page. This page shows the section details.

Section 1 Seal Code Entry Next students will be prompted to enter the seal code.

Section 2 Seal Code Entry

Section 3 Seal Code Entry

Sample Item Shown is an example of a TestNav sample item, sample items are located in Section 1 of each test.

Flag Items and Review Navigation Tools User Menu This page shows the location of navigation, review, tools and users menu buttons in TestNav. TestNav navigation arrows allow students to move to the next and previous items, students can flag items for further review, select standard and constructed response tools. To leave the test, click the user menu and click Logout of TestNav. Constructed Response Tools

Student Status Each student has their own status indicator
Part of the SAC or test administrators responsibility during the test is to monitor the testing session. This is done from the session details screen. As you can see here this student’s status is ready, meaning they are ready to take the test.

Monitoring Test Sessions
Monitor the status of students in the session. To refresh a student’s testing status: Click the Refresh icon in the Status column of the student list on the Session Details screen to refresh the student’s status. While monitoring students status; click the Refresh icon in the Status column to update the students status. These are the different status’ that may appear. Ready: The student has not started the test Active: The student has logged in and started the test. Exited: The student has exited the test but has not submitted his or her answers Submitted: The student has finished testing and submitted his or her answers. Completed: The student’s submitted test data have been processed. Marked Complete: The student has exited the test and will not resume the test. Resume/Resume-Upload: The student has been authorized to resume the test.

View Student Progress A test administrator can view a students progress by clicking on the View Progress link next to their status. This allows test administrators to check students progress and verify if all questions have been answered. A Test Administrator can view a student’s progress to determine if all questions have been answered Click on View Progress to view the student’s progress in the test

PearsonAccess Test Session Security
Test Sessions have multiple levels of security controls. Sessions can be stopped and started to control access. Once a session is stopped, it can not be restarted. If students have not submitted their tests, but you wish to stop the session – move the student into another session. Student level security allows you to control access after the session is started. If a student is in exited status, they may not log back into the test until a test administrator resumes the test. Test sessions have multiple levels of security controls Session level security allows you to start/stop the entire test session to control access-recommend not stopping until end of window or all students (incl make ups) in that grade level have completed all sections of the test Student level security allows you to control access on a student level when the session is started

Resuming a Student If a student has exited a test (ie if they left ill, they would choose at the end the option to allows them to finish later and hence would show as exited), they must be Resumed before they can log back in. To resume a student, select the checkbox next to the student’s name and click Resume Test. Confirm you want to resume the test. If a student has exited a test they must be Resumed before they can log back into the test The student status is Exited Select the checkbox next to the student’s name Click Resume Test, Confirm you want to resume the test

SAC responsibilities After testing

Key SAC Responsibilities AFTER Testing
PearsonAccess: Account for the assessment of all students and ensure that all students have completed testing Verify all testing sessions have been completed Verify that PearsonAccess has been updated to reflect the accommodations used during testing, including students taking paper-based assessments Transcribe student responses from large print and braille test books into scannable test books. Collect, sort, secure, and return all test materials to DAC by district determined date Manage, submit and retain compliance documents

Mark Test Complete-ALL Students must be marked complete in order to Stop a session
A student may be manually marked complete if they are finished testing but did not submit their test. Do not mark a test complete unless a student has completed the test or will not be returning to finish the test. Select the checkbox next to the student’s name and click Mark Test Complete. A student may be manually marked complete if they are finished testing but did not submit their test. Do Not mark a test complete unless a student has completed the test or will not be returning to finish the test. Select the check box next to the students name and click Mark Test Complete.

Mark Test Complete Select the choice to use the same reason for all students, or use a different reason for each student Enter the Reason and click Save Select the choice to use the same reason for all students, or use a different reason for each student. Enter the reason and click Save.

Stopping a Test Session
All test sessions must be Stopped at the end of a test administration All students in a session must be in Completed or Marked Complete status Click on Stop to stop the test session After all students in the session are done testing the session must be stopped. In order for the session to be stopped all students must be in either completed or mark completed status. If there are students that are not in completed status; you can move them to a new session. Click stop to stop the session.

Contacts Assessment Administration, logistics, accommodations:
Kim Terry office cell

Pearson Access for SAC’s

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