1. Spring 2019 Non-Writing: Examiner/Proctor Training
April 2019

2. Disclaimer
This presentation is not mean to be the only document Test Examiners and Proctors use in preparing for your school’s testing
It is designed to be a guide
The Examiner’s Manual should be read in its entirety prior to testing
Any documented given to you by your STC (i.e., Read Aloud Guidelines) should also be read prior to testing
All guidelines established by the Virginia Department of Education and Montgomery County Schools must be followed

3. Examiner/Proctor
What is the difference between an examiner and a proctor for Standards of Learning (SOL) testing?
As defined in the Examiner’s Manual:
An “Examiner” is responsible for administering the SOL tests according to the procedures outlined in the Examiner’s Manual and for maintaining security of test materials

4. Examiner/Proctor As defined in the Examiner’s Manual:
A “Proctor” works with the examiner in administering the SOL tests and assists in maintaining an appropriate testing environment
A proctor may be called upon to verify that:
The test was administered according to the procedures outlined in the Examiner’s Manual
The security of test materials was maintained
Students did not receive inappropriate assistance on the test
The training expectations for SOL test examiners and SOL test proctors are the same

5. New Information for

6. New for 2018-2019 Health Management Devices
Any student using a Health Management Device must have a completed Health Management Device Form completed and procedures approved by the DDOT
Your STC will let you know if you have a student who has a Health Management Device and appropriate procedures
Addition to Troubleshooting Section: Automatic Exit for Student Inactivity
If a student has been inactive for 1 hour, 59 minutes, and 30 second, a message will appear: “Are you still there? This test will be exited in 30 seconds if no activity is detected”
If the student moves the mouse, presses any keys, or touches the screen, the timer will be reset
After two hours of inactivity, the student’s test will automatically be exited and will receive an error code— 3124

7. New for 2018-2019 Appendix B—Special Testing Accommodations
Some accommodations for students with disabilities/504 have been updated—see Appendix B for specific details
Visual Aids
Headphones, Ear Muffs, or Ear Plugs
Communication Board, Choice Cards
Spelling Aids
English Dictionary
Dry Erase Board
Calculators and/or Arithmetic Tools
Calculator with Additional Capabilities
Information Boxes Updates—Guidance for Reading Tests Aloud
Testing accommodations for English Learners have been updated—see Appendix B for specific details
Formerly Els
Plain English Math—gone
Dictation to a Scribe

8. Important Reminders

9. Reminders for 2018-2019 Sample items in CAT: Mathematics
Sample items are in Section 1 of all computer adaptive tests
In Section 1 of all CAT Mathematics assessments:
The right and left arrow buttons are enabled (blue) regardless of whether the student has answered the question(s)
The sample directions do not have to be answered
The End of Section screen will show all sample items as answered regardless of whether the student has answed the sample items or not

10. Reminders for 2018-2019 Sample items in CAT: Reading
Sample items are in Section 1 of all computer adaptive tests
In Section 1 of all CAT Reading assessments:
The right arrow button are enabled (blue) only after the student has answered the question(s)
The left arrow button is enabled on sample question 2 after it has been answered
The End of Section screen will show all sample items as answered

11. Reminders for 2018-2019 Seal Codes
NOTE: Grades 6-8 Examiner’s Manuals will have an addendum
Seal codes have been added to all computer adaptive tests that have two parts:
Grades 3-7 Mathematics
Grades 3-5 Reading
The seal code will prevent students from accidentally access the second part of the test
The seal code screen will appear after a student submits Section 2 of a CAT test (Section 1 contains the sample items only)

12. Reminders for
Seal Code—Student Screen
Section 3/Seal Code Box screen directs the student to raise his/her hand
The examiner reads the seal code to the student
The student types the code in the box and selects start, and enters the second part

13. Reminders for 2018-2019 Directions for Seal Code Entry
Detailed directions regarding the seal codes and when it should be entered are provided in the Examiner’s Manuals, including the location within the specific test
For tests that have an option for two-day test administration, the directions that should be followed depend on whether students will complete the test within one day or on two different days
In Montgomery County all tests are administered in one day
STC provides seal codes to Test Examiners when distributing secure test materials
Seal codes are considered secure materials

14. Reminders for 2018-2019 TestNav8: Audio Player Updated
The audio player was updated in fall 2017
Audio player speed settings can be changed to make the audio recording play at a faster or slower rate
Use audio practice items to familiarize students with this new feature

15. Reminders for 2018-2019 Normal” (default) setting is recommended
Audio Player Example
Normal” (default) setting is recommended
Click on the gear, then click on “Normal” to see the dropdown menu of available speed settings

16. Reminders for
Several sections of the Examiner’s Manual have been updated to include policy updates and to provide clarification or additional information
Appendix B and an accommodation code assignment for students with an IEP/504/EL plan
Adjustments have been made to some existing accommodations:
Headphones, ear muffs, or ear plugs have been added to code 5
The noise dampening items may be worn to reduce distractions during the SOL assessment
The headphones, ear muffs, or ear plugs may not be connected to any music, phone, or electronic device

17. Reminders for 2018-2019 Dictation to a Scribe—Code 25
The guidelines have been updated to allow the scribe to manipulate the TestNav tools/features to complete online test items according to exact directions from the student
The student and scribe must practice with online practice items in TestNav prior to the test
For the following accommodations, the app, software, or device must operate without an internet connection or the internet access must be disabled during the test session:
Augmentative Communication Device
Brailler
Read-Back Accommodation Provided by a Device with Text-to- Speech Capability
Word Prediction Software
Word Processor
Word Processor with Speech-to-Text Capability

18. Reminders for 2018-2019 Additional “SAY” Directions Added
Additional guidance, SAY director for submitting the test
Examiner’s Manuals provide directions at the end of each test’s directions (after the Monitoring section) for assistance navigating the end of test screens
Assistance with how to navigate back to test questions (non-CAT)
Directions with how to submit the test

19. Reminders for 2018-2019 Use Practice Tests Prior to Testing
Students must be familiar with their test’s tools and materials and with the online test format before testing for the first time. Students (and testing staff) should practice various functions of testing
Use the resources listed in the Prepare Students for Testing section of the Examiner’s Manual for the available resources
THIS IS CRITICAL BECAUSE TEST DIRECTIONS HAVE BEEN UPDATED
Testing Directions Updates
Feedback indicated the test directions were too long so VDOE shortened some directions, phrases, and removed guidance that should be covered in training:
Removed the direction: “Take a moment to review the different tools”
Removed the explanation of the function of the Review and Bookmark buttons
Removed some detail regarding Technology Enhanced Items

20. Reminders for 2018-2019 Read-Aloud
The Guidance for Reading Tests Aloud—Information for all Assessments section has been updated (April 8, 2019)
The examiner must only read the text contained within a graphic exactly as written using a natural tone
Test accommodations for English Learners (ELs): Updates have been made to some existing accommodations
Formerly ELs, Monitor Year 1 and Monitor Year 2, are eligible for direct and indirect testing accommodations
Formerly ELs Year 3 and Year 4 are not eligible for direct and indirect testing accommodations
Formerly ELs may not receive any test exemptions
The guidelines for reading tests aloud have been updated for reading text contained within a graphic
The Direct and Indirect Linguistic Testing Accommodations for ELs table has been simplified

21. Reminders for
Sample items for reading and mathematics computer adaptive tests function differently
Examiners administering these tests should be familiar with these differences
Information about how to use the features within the sample items is included in the Examiner’s Manuals

22. Reminders for
Accommodations must be in listed in the student’s IEP/504/ESL plan
Specific Verbal Prompts to keep student focused on the test—must be specific in plan
“Please continue with your test.”
“Keep working.”
“Keep going.”
“Focus.”
“Stay focused.”
Any other verbal prompts would need to have been approved by the VDOE Assessment Division

23. Reminders for 2018-2019 Highlighter Tool: Grades 3-8 Reading
For Grades 3-8 Reading, changes have been implemented that enable students to use the highlighter tool on the text of all reading passages
The highlighter may be used on questions, answer options, and all text within the reading passages
The highlighter will NOT work on art (e.g., images, pictures, captions, certain titles)
As students move to the next question, any highlighting added on the text of the passage will remain

24. Reminders for 2018-2019 Highlighter Tool: EOC Reading
Students taking an End-of-Course (EOC) Reading test may not be able to use the highlighter tool on all passages
Some passages will continue to appear as artwork, and the highlighter tool cannot be used on artwork
Examples of passages that might be artwork include websites, fliers, applications, poems, etc.
Students taking EOC Reading tests will continue to be able to highlight questions, answer options, and all text that is not artwork

25. Reminders for 2018-2019 Horizontal Split Screen
Most reading passages will continue to be displayed on the left side of the computer screen, with the associated questions displayed on the right side of the screen
In some cases, the reading passage will be displayed horizontally across the screen, with the associated questions displayed below the passage

26. Reminders for
Horizontal Split Screen Example
This grade 5 reading practice item provides an example of the horizontal split screen between a passage and associated questions:

27. Reminders for 2018-2019 Horizontal Split Screen Use
Horizontal split screen will be used whenever poetry is present and occasionally on EOC Reading tests with certain passages (e.g., websites, fliers, applications, etc.)
Examples of items using a horizontal split screen are included in practice items for grades 3-5 and in the Tabbed Passage Demonstration for grades 6-8 and EOC Reading
Detailed information about the use of horizontal split screen is included in all reading practice item guides

28. Reminders for 2018-2019 Underlined Text
In Grades 3-8 Reading CAT, vocabulary will no longer be underlined in a passage
Test questions will direct students to a specific paragraph, line, or section of a passage where a tested word will be found
It should be noted that when reviewing Reading practice items, the use of underlined text in passages will be found due to the use of underlined text in current traditional Reading test forms. These items will be updated to remove underlining in spring 2019

29. Reminders for 2018-2019 Passage View
There has been an update to the passage view on Reading tests
As a student navigates to another question within the passage set, the passage view will remain on the last paragraph of text viewed

30. Examiner’s Responsibilities and Activities: Before SOL Testing

31. SOL Test Security
All examiners and proctors must:
Read the Virginia law regarding the consequences of violating test security procedures, including:
Actions for violations of test security procedures (§22.1–19.1)
Violation of test security procedures: Revocation of license (§22.1–292.1)
Read, understand, and sign the School Division Personnel Test Security Agreement
Ask all questions before signing
Questions should be directed to the School Test Coordinator (STC)

32. Cheating Please discuss with students the consequences of cheating
Two days of ISS
Student will receive a zero on the assessment
Student CANNOT retake the SOL during the current administration

33. Electronic Devices
Students may not access any electronic devices, including but not limited to cell phones, e-books, tablets, games, smart watches, etc. during SOL testing
Schools should send a “robo” call the night before testing to remind parents and students
If a Test Examiner/Proctor sees a student with an electronic device, they should ask the student to immediately Exit the test and hand in his/her test ticket
MCPS division guidelines for electronic devices confiscated during SOL testing
The school must submit to the DDOT an irregularity the same day and address information below:
The device will be checked for pictures of the test, texts, etc.
The student will receive two days ISS
Parents must pick the device up from the school
Student WILL take an alternate form of the test (as mandated by the VDOE)

34. Electronic Devices
MCPS procedures for limiting students’ access to all electronic devices during SOL testing
Students should leave electronic devices in their locker or
Surrender them prior to testing—placed in a plastic baggie and kept at the front of the room
The consequences of accessing electronic devices during must be discussed with students prior to testing
The STC will share your school’s process for this discussion
Two days of ISS
Parents pick up device
Student WILL take an alternate form of test—if it is determined the student did not cheat
Send a “robo” call the night before testing begins

35. Prepare Students
Prepare your students for testing prior to test day using the Practice items along with the TestNav 8 – Guides can be found on the VDOE website:
The day of the test should not be first time a student uses TestNav 8
The day before testing, remind students to:
Get a good night’s sleep
Eat a good breakfast
Remind them no electronic devices allowed during the test

36. Secure Test Materials
Know the process for receiving secure testing materials from your STC
Counting and checking that you have all required materials takes time, so plan accordingly
Secure testing materials include test tickets, test booklets/prompts, seal codes, used scratch paper, etc.

37. Secure Test Materials
Examiners must count all secure testing materials issued
Examiners must sign a transmittal form after verifying the amount of secure materials received
If there is a discrepancy between what is listed on the transmittal form and what the Examiner counts, adjustments must be made prior to signing the transmittal form

38. Non-Secure Test Materials
Non-secure testing materials are listed in each Examiner’s Manual and vary by test. Examples may include unused scratch paper, pencil or pen, calculator, etc.
All scratch paper becomes secure when it is handed out to students and must be accounted for after testing
Know what you should expect to receive for the student(s) you are responsible for testing

39. Test Site Preparation
Remove or cover all curricular materials related to test content and test-taking strategies that might influence student performance or provide an unfair advantage to students
These materials include but are not limited to:
Class notes, study guides, maps, timelines, graphic organizers, charts, posters, projections, computer programs, textbooks, dry-erase board displays, chalk board displays, bulletin board displays, word walls, etc.
Placing physical barriers, free of any writing or graphics, between workstations is sometimes helpful in preventing students from viewing each other’s computer monitors

40. Test Site Preparation
Testing rooms should be quiet, well lighted, and well ventilated. Report problems to the STC
Each student’s work space should be clear of books and other materials not required for the test, and it should be large enough to accommodate required testing materials
Plan appropriately to avoid overcrowding
Seating should be arranged to discourage students from viewing or copying one another’s work and from communicating with one another during testing
Students must not have access to cell phones or other devices that are capable of providing an advantage

41. Accommodations for Students
Examiners should be familiar with any special testing accommodations required for each student in the testing group prior to the day of testing
For many students, special testing accommodations vary by test
It is important to provide accommodations needed for the specific test being administered each day

42. Accommodations for Students
Coordinate with the STC how special test accommodations will be provided to students in the testing group
Use the Accommodations Matrix—Mandatory for MCPS
Attach the student’s SOL accommodation’s page from the plan
One-on-one testing
Small-group testing
Included in the regular classroom
Descriptions of special test accommodations are included in each Examiner’s Manual

43. School Testing Schedule
Examiners should be aware of the overall testing schedule in their building
Based on the schedule in their school, examiners should review the procedures outlined in the Examiner’s Manual
For example, breaks that are student-initiated

44. Procedures for Contacting STC
Know the procedure for contacting the STC during testing—this may be different from school-to-school
The STC will describe the procedure and provide examples of situations for which s/he should be contacted

45. There is no substitute for
Remember…..
Read all the manuals issued to you
Ask questions before the morning of testing
If you are unsure of any policies and procedures, ask the STC for guidance
If you are unsure of how to handle a situation that arises during testing, stop and ask the STC for guidance rather than allowing students to continue testing
There is no substitute for
reading the manuals.

46. Examiner’s Responsibilities and Activities: During SOL Testing

47. Contacting the STC
The STC is the liaison between your school and the Division Director of Testing
When testing, do not bypass your STC
Something you think may be minor could actually be an irregularity
If a situation occurs in which you must contact the STC during testing, the integrity of the testing environment must be maintained in order for testing to continue
If you are unsure of how to handle a situation that arises during testing, stop and ask the STC for guidance rather than allowing students to continue testing—Reminder

48. Test Site Preparation
To help prevent irregularities, carefully check the test room on the day of testing before distributing any test materials to students
Do not assume the test sites are ready, including rooms used as alternate test sites
Ensure the test site is ready for testing, even if the room was used previously to administer tests to students
Ensure all rooms used for testing have been properly prepared so that test-taking strategies and content information are not visible
It may be helpful to place a “Testing: DO NOT DISTURB” sign on the door

49. Test Site Preparation
Arrange seating to discourage students from viewing or copying one another’s work and from communicating with one another
Examiners must ensure students do not have access to unauthorized materials within the room or in desks
Make sure all desks/workstations are clear of all materials not needed/authorized for testing
Have students place book bags and other materials away from the desks/workstations
Make sure students do not have access to cell phones or any other electronic devices—including Fitbits (of any kind), Garmins, AppleWatches, etc.

50. Getting Started Be sure students receive their own test ticket
Watch for students with similar names or siblings
Students should sign their name on the test ticket
This step is covered in the directions in the Examiner’s Manual
Students should put their device ID on the test ticket
Note: If they are using their own Chromebook, this is not necessary
Students should check to be sure that it is their name on the screen after they log into TestNav
Again, this step is covered in the directions in the Examiner’s Manual
If the student is in an audio or read aloud test session, look for the appropriate icon on the test ticket BEFORE starting the test
Audio
Read Aloud—except on CAT assessments

51. Getting Started
Read the directions for students (in bold type) from the Examiner’s Manual exactly as written.
If a mistake is made in reading a direction, use the verbiage provided in the Examiner’s Manual, then read the direction again.
Unless otherwise noted in the Troubleshooting section of the Examiner’s Manual, examiners must not touch a student’s mouse, keyboard, or computer screen. Problems with technology should be reported to the STC.
Exception—Students with an IEP/504/ESL plan and have accommodation code 25
No one, besides the student, must ever use a student’s test ticket to log in to TestNav for any reason.

52. Distributing Test Materials
Distribute the test materials exactly as prescribed in the Examiner’s Manual
All materials must be distributed directly by the examiner to each individual student.
Examiners must never have students pass testing materials, scratch paper, etc., to each other
Keep track of the amount of scratch paper distributed to each student in order to know exactly how much scratch paper to collect from each student
Students should write their name on each piece of scratch paper
This helps with accountability

53. Absent Students Report absent students to the STC
Put a diagonal slash through the test ticket and write “Absent” at the top

54. Monitoring Students Test Examiners and Proctors should not be: Reading
Grading papers
Using electronic devices (except to contact the STC )
Working/playing on the computer
Talking to a friend

55. Accommodations for Students
If, on the day of testing, an examiner is unsure about a student’s testing accommodations, the examiner should seek clarification from the STC before the student begins testing
Do not make assumptions on your own
Specific information regarding testing accommodations is located in the appendices of the Examiner’s Manual
PLEASE READ AS THERE ARE SEVERAL CHANGES

56. Accommodations for Students
Examiners administering read-aloud tests must consult the Guidelines for Administering the Read-Aloud Accommodation for Standards of Learning Assessments AND listen to the TestNav 8 audio version of the Practice Test
PLEASE NOTE THAT THE GUIDELINES FOR A READ ALOUD HAVE BEEN UPDATED—April 2019
The Test Examiner must only read the text contained within a graphic exactly as written using a natural tone
The Test Examiner may not describe or interpret information contained in a graphic

57. Troubleshooting
Section in the Test Examiner’s Manual—READ CAREFULLY PRIOR TO TESTING
Audio/No Audio—The student has an audio accommodation but the test is not audio (or vice versa)—
Check the form number—audio forms begin with a “9”
Look for the audio icon
STC will contact DDOT if the student has already started the test, and the form needs to be “flipped”
Shading is not visible
Adjust the contrast setting on the student’s monitor
Question appears to be not answered
Student may have attempted to use a tool to respond to the question rather than using the pointer
Student may not have met all the requirements of the test question.

58. Troubleshooting
Section in the Test Examiner’s Manual (continued)
Student is trying to use the Answer Eliminator tool on a TEI question and it is not working
Refer to Table 2 in Section 4.9.2
Test Examiner may tell the student that the Answer Eliminator tool may not function on all TEI questions
Student has difficulty entering a specific symbol or character into a TEI answer box
The Test Examiner may tell the student which keys to press for the symbol
Look to see if the Caps Lock key is active on the student’s keyboard
The Test Examiner may not prompt the student to enter a specific symbol or tell a student what symbol is needed in the answer to a specific question

59. Troubleshooting
Section in the Test Examiner’s Manual (continued)
Student prematurely submitted the test
STC will contact the DDOT who will contact the VDOE to have it unlocked so the student can log back into the test.
Error Message 3124—TestNav has closed the test session due to inactivity…..
The test was automatically exited by TestNav after at least two hours of inactivity
The STC must Resume the student’s test in PearsonAccessNEXT
The student may sign in with his/her test ticket

60. Troubleshooting
Section in the Test Examiner’s Manual (continued)
Error message 1008—Test server cannot be reached
Occurs when a student is trying to Exit or Submit a test
Connectivity between the student’s computer and the Pearson testing service has been interrupted
The student’s responses have been saved locally
Student may try to submit after a minute or so
If it still will not allow the student to exit/submit—Test Examiner must maintain control of the Chromebook
STC should be notified immediately by the Test Examiner
STC will immediately notify the DDOT who will notify VDOE

61. Troubleshooting
Section in the Test Examiner’s Manual (continued)
Error message 1009—Test server cannot be reached
Occurs while a student is testing
Connectivity between the student’s computer and the Pearson testing service has been interrupted
STC should be notified immediately by the Test Examiner—check to see if it is occurring with other students/other rooms
TestNav must be closed on the device until connectivity is restored
Select the Exit button and make a note of the exact testing device
Maintain secure testing conditions
STC will immediately notify the DDOT who may notify the VDOE, depending on the length of time student(s) were not able to continue testing

62. Irregularities
A testing irregularity is anything that occurs while a student is testing that:
inappropriately influences student performance
inappropriately influences the reporting of student performance
constitutes a breach in test security
results in the improper implementation of mandatory student testing
ALL testing irregularities must be reported immediately to the STC

63. Irregularities
Examiners must know the school and division’s protocol for reporting testing irregularities
The STC will report all irregularities to the DDOT the same day they occurred
All testing irregularities must be documented and forwarded to the DDOT
The Test Irregularity Form in the Examiner’s Manual may be used to document the irregularity initially for your STC
Please provide all appropriate information:
Student’s legal name
STI (101…)
Correct form of the test
Specific details of the irregularity

64. Irregularities
Examples of irregularities are included in the Examiner’s Manuals; examples of test irregularities include, but are not limited to:
A student becomes ill or has to leave for an appointment during testing and cannot finish the test
A student leaves the test setting without an escort or monitor
A student accesses a cell phone or other electronic device during testing
A student is observed cheating during the test
An adult provides inappropriate assistance to a student during testing
A student is provided with an inappropriate manipulative (e.g., calculator) during testing
An unused test ticket is missing

65. Monitoring Test Sessions
Once students and the Test Examiner enter the testing room, all instruction and/or review of the content covered by the test or discussion of testing strategies must stop
Monitor test sessions by moving as unobtrusively as possible about the room and ensure that students are working independently
Off Seat/On Feet

66. Monitoring Test Sessions
Examiners must not engage in any activities that interfere with monitoring testing—Such activities include but are not limited to:
Reading
Grading papers
Using electronic devices
Working/playing on the computer/tablet/cell phone
Talking to a friend, etc.
Examiners must not read test items, copy test items, take notes about the test, record student responses to test items, or discuss test items or test content with anyone during or after the test session
Help must not be given on any test item

67. Monitoring Test Sessions
Examiners must not:
Leave students or test materials unattended for any reason/length of time;
Test Examiners must be in the room at all times—not in the hallway, not standing in the doorway, not in the room next door
Allow students to have access to cell phones and other electronic devices
Allow students to have access to any unauthorized materials

68. Answering Student Questions
The Examiner’s Manuals provide directions for how to handle student questions that arise during testing
Follow the directions related to student questions in the Examiner’s Manuals exactly as written
Examiners must never read test questions/words
Reading a test question/word is a violation of test security

69. Reporting Errors on the Test
If a student reports an error in a test question and/or answer choices, the examiner must not read the test question; instead record:
The name of the student
Subject area of test and level,
The form number question number
Brief statement of the student’s concern
Tell the student that the concerns will be reported
Notify the STC of the student’s concern, and the STC will notify the Division Director of Testing (DDOT)
Do not communicate information related to the test questions and/or answer choices through electronic mail, text messages, social media, or in any other manner that will jeopardize the security of the test item

70. Technical Issues During Testing
If a technical issues arises during testing, CONTACT YOUR STC IMMEDIATELY
S/He will then contact the DDOT—IN ALL SITUATIONS
An incident that you may think is incidental may in fact be an irregularity
If a technical issue impacts a student’s test:
Keep the student in the secure testing environment under testing conditions while awaiting assistance
Refer to the Troubleshooting section (5.1.7) of the Examiner’s Manual for directions regarding frequently encountered online test scenarios
Contact the STC immediately

71. Extended Testing
SOL tests are untimed but must be completed within one school day
Students who have not completed their tests at the end of the allotted time should be given additional time to finish and may be moved to an alternate location
When moving to an alternate location, students must be constantly and carefully monitored
Students must not:
Have access to any content materials or electronic devices
Interact with other students or discuss the test or course content in any way with anyone

72. Extended Testing
Students’ test materials (including all test tickets, test booklets/prompts, scratch paper, test manipulatives) must be carried by school personnel, trained in test security, from the original test site to the alternate location
The school must establish and follow procedures that ensure all materials are accounted for each time materials are transferred from one adult to the next

73. Emergency Procedures
If an emergency occurs, the safety of the students and the examiner is the first priority
The second priority is to secure test materials and student responses
Since emergency drills are not to be conducted during testing, any emergency notification should be considered real
Stay calm and follow the safety procedures established by your school and provided by your STC
The Virginia Department of Education (VDOE) will determine the next steps for testing after receiving information from the DDOT regarding the emergency
Students should not resume testing until instructed to do so by the STC

74. Emergency Procedures
The DDOT will provide VDOE information related to the emergency
Security of the test site
Were test rooms locked?
Did anyone access the room after the examiner and students left?
Security of the test materials
Were tests exited and/or computers shut down?
Has examiner accounted for all test materials?
Security of the test environment for students
Did students interact?
Did students have access to electronic devices?
Did students have access to curricular materials?
Did students remain under direct supervision of the examiner?
Time remaining to complete testing

75. Emergency Procedures
At the conclusion of the emergency, students must remain quiet and cannot communicate with one another while you await further instruction from the STC
VDOE will determine the next steps for testing after receiving information from the DDOT regarding the emergency

76. The TestNav Process

77. The TestNav Process The TestNav Process
Examiner reads the Testing Directions, verbatim, from the Writing Examiner’s Manual
The sign-in process has an additional step
The sign-out process has an additional step

78. The TestNav Process The TestNav Process, Sign In to TestNav
Using their Testing Tickets, students sign in to TestNav
Be sure Virginia is the client above Sign In

79. The TestNav Process
The TestNav Process, End of Test
Students complete the component and reach the End Test Screen.
The MC/TEI End Test screen:

80. The TestNav Process The TestNav Process, End of Test
After Submit Final Answers is selected, the Test Submit Warning screen appears:
If a non-CAT SOL test
To go back to questions, the student selects No, Cancel, then selects the Review button
To submit, the student selects, Yes, Submit Final Answers

81. The TestNav Process The TestNav Process, End of Test
After the Yes, Submit Final Answers button is selected, the following screen appears:

82. The TestNav Process The TestNav Process, End of Test
At the top of the screen, the student selects the User Drop Down, then selects the “Sign Out of TestNav”:
After the student signs out, the sign out confirmation screen appears:

83. The TestNav Process The TestNav Process, Sign Out of TestNav
Students should leave the Sign Out Complete screen showing until either dismissed from the test room or until their testing device is shut down
This prevents students from accessing software applications or the internet and disrupting those still testing

84. Examiner’s Responsibilities and Activities: After SOL Testing

85. Collecting Test Materials
Collect test materials from each student as they complete the test according to the directions in the Examiner’s Manual
Collecting and accounting for all materials distributed to each student is imperative
Once scratch paper has been distributed to students during testing, it is considered secure test material
All scratch paper, used and unused, that was distributed to students must be collected from individual students and returned to the STC
Please read these guidelines carefully. I don’t want to do an irregularity because we incorrectly marked a student’s test complete.

86. Returning Test Materials
The STC will count all test materials returned by the examiner—in your presence—and verify the counts match the transmittal form, and initial the transmittal form
The examiner will sign the Examiner’s/Proctor’s Affidavit
All test materials must be transferred to the next location (test site for extended testing or secure testing materials storage room) by an adult who counts the materials and maintains the security of the materials during transfer
Please read these guidelines carefully. I don’t want to do an irregularity because we incorrectly marked a student’s test complete.

87. Maintaining Test Security
Do not discuss the test at any time with anyone
Discussing the test or any test content is a violation of the School Division Personnel Test Security Agreement

88. Final Reminders Read all applicable manuals prior to testing
If at all possible, ask questions prior to the first day of testing
This helps testing days run smoothly
Report all situations which could be potential test irregularities to your STC as soon as they occur.