1. Office of the Registrar April 22, 2019
Post-implementation updates: Curriculog and System-Enforced Prerequisites
Office of the Registrar April 22, 2019

2. Curriculog
Charge: Implement a more robust and transparent curriculum workflow management tool, capable of integrating with the academic catalog and other university system(s).

3. Goals
Create better workflow transparency (track the steps of review and approval that occur between Faculty Senate approval and proposal completion).
Reduce duplication of managing curriculum in the academic catalog, student information system, and department/college webpages.
Collect information required by accrediting bodies.
When we started on the Curriculog project, the Marketing and Communications Office maintained the academic catalog, the Office of the Registrar maintained the curriculum data in the student information system (Banner), and departments/colleges maintained their webpages. There was not a good connection to the formal approval processes and the catalog/website updates.

4. Progress Forms went live for the Fall 2017 semester
Completed proposals to date:
663 course proposals
90 program proposals
28 GPS (graduation planning strategy) proposals
Integration with the catalog occurred for the first time for the publication of the academic catalog
Catalog updates are now connected to curriculum approval
Policy 4270: Preparing program modifications - implementation timeline
Policy 4280: Timeline for implementing course changes

5. Continuous Improvement
In May 2018, 36 items were identified for ongoing improvements. 7 of these items have been implemented, including:
A software enhancement to display course credit hours in a program proposal
Changes in the approval hierarchy (added separate approvals for GR/UG curriculum approval in the academic units)
Cross-walking more data between catalog database and proposal forms (imports more data)
Streamline approval process in the “Budget” step.

6. Work still to be done…
Curriculog Continuous Improvement Recommendations
Type of Change
Notes
(Tentative) GPS form in separate form is cumbersome for review committee and users - pros and cons of including GPS IN the original program of study as a separate core so changes can be made in tandem?
Acalog structure
Structure in Acalog needs addressed - move programs to major, degree with concentrations built as Core within the program
Budget only needs to see new courses for CIP codes (review of current CIP codes will be completed by Sommer)
Curriculog form modification
Completed for Fall 2018 forms
New programs - Try to eliminate any possibilities that correct approvals are skipped (i.e. Name Changes to Carl Brun)
Review and update instructions to provide clarity
Consider a "reactivate" option in type of proposal for programs and courses that have been deactivated
Consider limit to the course description? There is info in the help text but no enforcement
Avoid cut and paste when possible
Data entry flow is cumbersome
Updated Fall 2018 forms
How can we send a notification when certain conditions are met without requiring approval (i.e. changes in programs outside of Teacher Ed that impact teacher ed)
Easier Review Process for Committees (Lots of scrolling)
Planned summary box
Remove College field (this is built into the hierarchy and just adds an unnecessary data element for users to enter
Review communications - too much, too little, just the right amount
Add honors program approval route
Establish a production process to allow forms to be taken down and revamped (should we continue to date by academic year?)
Is there a way to create the 15 week schedule for consistency?
Review action of eliminating required field enforcement so form could be launched early - did this have the desired outcome?

7. Work still to be done…
Launch proposal language is confusing to originators ("may not edit the proposal after launch")
DigArc Enhancement
Track changes seem to be lost when a proposal is returned to the department
Course credit hours display in curriculum schema or preview curriculum
Implemented Spring 2019
Eliminate the need to press login if user is single signon
Enhancement requested 11/21/17
Set default to "show current with markup"; do not revert to "show current" when modifications are made
Provide administrator the ability to add comments to complete proposal (prefer to correct proposal, at least until the data is exported)
Clean up hierarchy (when deviation in the Dean step was permitted between graduate and undergraduate levels, additional Dean steps were added and the old Dean step was left)
Hierarchy
Identify hierarchy owner for timely maintenance
HIerarchy
Validate the LEAP approval process - should this be a workflow separate from ENG?
Already approved attributes are not importing properly
Integration
Corrected Spring 2019
Should all data elements be collected from departments and placed into Acalog so they can be imported in the future, easing the process
Move department into Acalog and map to Curriculog field so this information can be imported
Marking programs as inactive is not working from Curriculog to Acalog, need to re-code Curriculog field so it is recognized in integration and clean up data from programs inactived during 17-18
Cross-list functionality
Training and Development
Training and documentation improvements
Pre-requisite listing (department managed appears in the course description; departments change this to appear in the co-req area)
Curriculog form modification
Ensure there are no grading options that will allow a grade of M
Implemented Fall 2018
What about accreditation requirements like contact time week by week in different modes of delivery to achieve requirement minimum contact time
Policy

8. Feedback
or click on the “Contact System Administrator” link in the Curriculog footer.

9. Prerequisites (System-Enforced)
Charge: Implement system-enforced prerequisite checking; maintain the option of department-managed prerequisites

10. Department-managed prerequisites

11. System-enforced prerequisite

12. System Enforced Pre-req
Progress
System-enforced prerequisite checking was implemented in October 2018 (for Spring 2019 registration)
Out of 5,633 sections for Spring 2019:
Type
# of Sections
% of Sections
System Enforced Pre-req
1,386
25% of all sections
Dept Managed Pre-req
340
6% of all sections
Total of Both Types
1,726
31% of all sections
Prior to implementation, there were multiple years of validation and testing (data analysis showed that, in several cases, prerequisite requirements (as they were written at the time) would block registration for unintended populations of students. Departments worked through curriculum committees to fine-tune prerequisites.

13. Continuous Improvement
Leveraging data to improve prerequisite functionality. Example:
RSCOB – implemented mechanism to track fulfillment of MBA 5000-level requirements
Adding alternate/equivalent courses in prerequisite listing (i.e. MS 2040 OR STT 1600 OR STT 2640).

14. Continuous Improvement
Prerequisite overrides:
Advisors: for students transferring credit that has already been evaluated from another institution
Departments: evaluating new courses from another institution, other student requests for prerequisite overrides
Same term prerequisites, ex. A-term class required for B-term within same semester, can allow prerequisite with concurrency

15. Work still to be done…
Refine prerequisites that have a minimum level math class or math placement to recognize Math XXXX “or higher”.
Evaluate how expired math placement scores are impacting student registration
Evaluate the life cycle of a non-degree student – does it make sense to post transfer credit for these student or refer them for a one-time registration override?
Work with policy committees to evaluate cost/benefit of implementing an auto-drop process for in-progress prerequisites
Prerequisite information for faculty/staff

16. Office of the University Registrar
General contact: or x5200 Curriculog: Amanda Steele-Middleton, Prerequisites: Todd Frantz, or Mary Holland,