1. Annual Board Meeting April 6, 2019
NMVanpools
Annual Board Meeting
April 6, 2019

2. Agenda Introduction and Welcome Ratification of Officers for 2019
Rick Goshorn, President
Ratification of Officers for 2019
Business Update
Mike Shepherd, Administrator
New Business and Open Floor Discussions
Close

3. Ratification of Officers
Selby Lucero – Only candidate for VP/Secretary
Joe Szalczinger – Only candidate for Project Director

4. 2018 Business Updates Ridership ~285 Riders down ~5 from 2017
Los Alamos is doing a lot of hiring
Started new 4 x10 van to TA55
Have 26 routes same as 2017
2 – 3 routes struggling
No spare at Car-ER
Current ownership
Own 3 mini-vans and one 15 passenger vans
Mileage on owned vans 160K to 255K
Attempts to move to a different Credit Card service company were not successful

5. 2018 Income vs. Expenses Income $ 535,751 Expenses ($510,291)
Net before depreciation $ 25,460
As compared to ($7,091) in 2017
PLUS we purchased 2 used mini vans
Improved income due to costs cutting efforts and reduction in the total number of routes
CD ~$33K continue to extend

6. 2018 Old Business
Major 2017 costs elements
G&A, Administrator, Adv ~$ 26K Down (1)
Gas & Oil ~$120K Up (2)
Repairs and Maintenance ~$ 45K Down (3)
Insurance ~$ 42K Down (4)
Lease Payments ~$ 209K Down (5)
(1) Reduction in Administrator fees from $1,300 to $1,000
(2) Gas prices were up slightly in 2018
(3) Having new and less vans has reduced repair cost
(4) Insurance for 2018 is lower due to reduced number of routes
(5) Close 3 mini-van leases in October 2018 and purchased 2 of them.

7. New Business Ford Vans 2018 – Our 2009 minivan has over 255K Dec 2021
Received recalls on the 2015/2016 vans – will forward to coordinators this weekend.
Driveshaft Flexible Coupling Replacement
2018 – Our 2009 minivan has over 255K
Performed unauthorized repairs in March $1200.
Advised the coordinator and repair shop that NO additional repairs are authorized until I can evaluate if we want to spend the funds.
Dec 2021
Walter has agreed to extend all the leases until December 31, 2021.
He will not close his business at that time
Another leasing agent/agency must be in place at that time or close.
If Board agrees I currently plan to continue as Administrator through the end of 2021
Other – Open Floor Discussion
Close Meeting