1. Work environment audits at MAX IV
Dadi Thorsteinsson, HSE Manager
FCC Lund June 20th 2017

2. Why do we perform Work Environment audits?
Haukur’s accident…

3. The willingness to work safely
Safety Culture
The number one ingredient in a functioning safety culture is:
The willingness to work safely
Technically the most important factor is to work systematically, through stepwise improvements (continuous improvements).
This is illustrated by the PDCA cycle:
Plan audit
Execute improvements
Perform audit
Evaluate and prioritize deviations

4. Procedures and documentation
When the concept is fully implemented the Work environment audits will be an integral part of line management. Currently line management delegations are not fully completed so the Safety group is temporarily taking an extended role in planning and booking the audits.
The Safety group will even in the future partake in all audits and one role that the group will continue having is documentation.

5. Planning Work Environment audits
Each area is assigned an area responsible from line management, or in a few cases a system owner, who leads the audit. Other participants include:
Union safety representative
Safety group representative
Representative(s) of employees that work in the area
System owners when appropriate
The area responsible’s director (as often as possible)
It is important that at least one member of line management is present at every audit – so if the SAM area responsible is a system owner at least one group manager or director must participate.
Besides booking the participants, the area responsible also needs to make sure that the area in question is fully accessible for the duration of the audit.

6. Audits so far
From October 2016 to May 2017 we performed 19 Work environment audits. During these 308 deviations were documented, i.e. on average 16 per round.
Marcin Bielawski 31
Jakob Schuster 29
Ulf johansson 27
Magnus Berglund 23
Jörgen Larsson 21
Sara Thorin 19
Uwe Müller 18
Jerry Schmidt 17
Lars Malmgren 16
Conny Såthe 15
Magnus Sjöström 12
Konstantin Klementiev
Nikolay Vinogradov 11
Marija Kotur 8
Alexei Zakharov
Stefan Wiklund 7
Dadi Thorsteinsson
Claes Lenngren 6
Magnus Hörling
Hamed Tarawneh
Magnus Lundin 3
Susanna Johnmark 2
Annika Jerrebo
Anders Rosborg 1
Yngve Cerenius

7. Audits so far General and Fire Safety No of deviations
Is the workplace reasonably clean and orderly? 21
Are evacuation routes unobstructed? 5
Is access to emergency equipment clear?
Is unnecessary fire load avoided? 8
Are fire doors in functional order?
Are risks of pinching/crushing sufficiently avoided?
Are risks of slipping/tripping sufficiently avoided? 9
Are risks of falling from heights sufficiently avoided? 2
Do all who work in the area have sufficient training/education to work safely? 1
Is necessary protective equipment readily available? 10
Is hazardous solitary work avoided?
Is experimental safety data clearly visible?
Are permanent room hazards clearly visible outside room (summary of all) 3
Is the work environment suitable regarding:
Noise? 11
Lighting?
Ventilation?
Lifting?
Work position?
Any other general or fire safety issues? 81

8. Audits so far Chemical Safety No of deviations
Are all chemicals declared in KLARA? 11
Are all chemicals stored safely? (Remember: risk analysis, labelling, SDS - extended chemical safety) 25
Are risk assessments performed before chemical work is started? (extended chemical safety) 2
Is dangerous waste handled according to regulations? (extended chemical safety)
If gas monitors are present, are they working safely? 10
If permanent gas lines exist, are they correctly labelled? (Remember: name of gas and pictogram) 14
Any other chemical safety issues?
Radiation Safety
Are the shielding walls intact?
Can search procedures be safely performed? (e.g. unhindered by bulky objects/free line of sight) 1
Is all shielding material in its proper place? (i.e. no shielding material lying around) 5
Are all sources of ionizing radiation known by the RS team? (e.g. X-ray tubes, radioactive sources/samples)
Any other radiation safety issues? 6
Electrical Safety
Is all electrical equipment properly installed and in good condition?
Any other electrical safety issues? 13
Laser Safety
Any laser safety issues?