1. SUSTAINABILITY CONSULTING SERVICES Contract No. 8500371
May 28, 2019

2. Procurement & Materials Management Edward Griffin Contract Administrator

3. Solicitation Schedule
Deadline for Questions June 6, :00PM
Issue Addenda (if applicable) June 10, 2019
Statement of Qualifications Due June 20, 11:00AM
Committee Review June 20,2019– June 28, 2109
Tentative Interviews Date July 15, 2019
Airport Board Action September 2019
Estimated Notice to Proceed September 2019

4. Required Qualifications Statement Submittal - Check Sheet
RFQ Document Review
Required forms
Insurance
Item #
Required Qualifications Statement Submittal - Check Sheet
Check (√) 1.
Appendix 1 – Good Faith Effort (GFE) Criteria (If applicable) * 2.
Appendix 2 - M/WBE Certificates 3.
Business Disclosure Form 4.
Work Force Composition Form 5.
Questionnaire 6.
Disclosure of Lobbying Activities 7.
Commitment To Minority/Women Business Enterprise Participation Form* 8.
Schedule of Subcontractors (Preliminary)* 9.
Intent to Perform Contract as a M/WBE Subcontractor Form*
REVIEW PART 2 of the RFQS (page 8) list the actual sections required in our Qualifications Statement
1 submittal in a 3 ring binder
Qualifications statement limited to 30 pages
(11x17 or double sided prints count as 2 pages)
Resumes and forms don’t count
1 original and 6 of copies and flash drives are detailed in Part 2
Original signature required

5. Conflicts of Interest/Participation
No Prohibition – Nothing in this RFQS prohibits any Person from participating in multiple Qualifications Statements
Review form 3 – Questionnaire in detail
On PAGE 4
item #9 of the RFQ
No Prohibition, you can participate in multiple Qualification Statements
Make sure to read and fully detail your responses in the questionnaire, FORM 3
Known conflicts
N/A

6. Terms 5 years $5M Limit Authorizations via Delivery Order Compensation
Fully Burdened Rates, Cost Plus Not to Exceed, Lump Sum
Fee type defined in each Delivery Order
Determined and authorized within each Delivery Order
On PAGE 4
item #9 of the RFQ
No Prohibition, you can participate in multiple Qualification Statements
Make sure to read and fully detail your responses in the questionnaire, FORM 3
Known conflicts
N/A

7. Qualifications Review & Selection
3 Phases of Procurement
Responsibility/Responsiveness Phase – Determine if responsive and responsible
Qualifications Phase – Evaluate and Rank
Step 1 – Initial evaluation and ranking of Qualification Statement content
Step 2 – Re-evaluate and rank based on Interviews
Negotiations Phase – Negotiations with highest ranked Respondent
Qualifications will be evaluated and ranked based on knowledge, expertise, responsiveness, experience, staffing plan, DBE Participation/Affirmative Action Program, and conformance to the Preparation Instructions contained in the RFQ.
On the basis of the Qualifications received from this solicitation and subsequent evaluation, it is anticipated that a number of short-listed firms may be invited to make formal presentations to the BOARD's Final Selection Committee.
The Airport Board will enter into negotiations with the firm ranked highest by the Final Selection Committee. If negotiations with the firm prove unsuccessful, the next ranked firm will be requested to submit a Pricing Proposal.

8. Qualifications Review & Selection
Evaluation Criteria Number
RELATIVE WEIGHT
GRADED ITEM
3.c & d
45%
Relevant Experience and Qualifications
Team and Key Personnel Capabilities
3.e
35%
Approach
3.f
20%
Affirmative Action and M/WBE Participation
100%
TOTAL SCORE
Qualifications will be evaluated and ranked based on knowledge, expertise, responsiveness, experience, staffing plan, DBE Participation/Affirmative Action Program, and conformance to the Preparation Instructions contained in the RFQ.
On the basis of the Qualifications received from this solicitation and subsequent evaluation, it is anticipated that a number of short-listed firms may be invited to make formal presentations to the BOARD's Final Selection Committee.
The Airport Board will enter into negotiations with the firm ranked highest by the Final Selection Committee. If negotiations with the firm prove unsuccessful, the next ranked firm will be requested to submit a Pricing Proposal.

9. Business Diversity and Development Cheryll Jeter Business Specialist
Pre-Qualification Conference for Solicitation No

10. Minority/Women Business Enterprise Program
20%
Contract-specific goals are be based on scope of work, location of work, and availability of certified firms for the scope of work
M/WBE Goal
TYPES OF SERVICES:
Architectural & Engineering
Services

11. Key M/WBE Program Points
Certification
Relevant Market Area
Pass/Fail
M/WBE certificates are due at time of bid/proposal submission
North TX Commission including Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall and Wise counties
Proposals failing to meet the requirements receive no further consideration by the Selection Committee
Good Faith
Efforts
Contract-
Specific Goals
Stringent documentation requirements due at time of bid/proposal submission
A percentage of contract value; prime self-performance counts towards goal

12. M/WBE Evaluation – 2 Step Process
Valuable consideration in the awarding of airport contracts.
STEP 1 – PASS/FAIL
If a bid/proposal meets the contract-specific goal or shows an adequate good faith effort in accordance with the M/WBE Program Policies, proposal is deemed responsive (PASS). If a bid/proposal does not meet the contract-specific goal or shows an adequate good faith effort, or provides the necessary documentation or required forms in accordance with the M/WBE Program Policies, proposal is deemed non-responsive (FAIL) resulting in no further consideration by the evaluation committee.
STEP 2 – EVALUATION CRITERIA
Evaluation criteria addresses key Business Diversity factors taken into consideration in awarding a contract. The criteria assesses the Proposer’s understanding of the M/WBE Program requirements and its commitment to support DFW Airport’s Business Diversity initiatives through the utilization of M/WBEs and capacity building support. This is a critical component of the RFP. Proposer is expected to treat this evaluation section with the same attention to detail as the other sections of the evaluation criteria.
(20 Points)

13. M/WBE Evaluation Criteria
20 Points
Proposal will be evaluated based on:
AFFIRMATIVE ACTION PLAN
AAP and/or policy statement, including goals with respect to hiring staff for the Agreement and any Delivery Orders that may be issued under it. Such plan must include, but not be limited to: goals for women and minorities for management and non-management positions.
DESCRIPTION OF COMMITMENT
How will the Respondent manage expectations and commitment to firms that have been identified in the Schedule of Subcontractors and that will be utilized to fulfill Respondent’s M/WBE requirements? In addition, explain the selection of Respondent's team composition, including diversity within the team and any opportunities given to team members that may be new to Respondent's team and why they were selected.
DESCRIPTION OF BUSINESS DEVELOPMENT
Technical Assistance, and/or Capacity Building Initiatives – Description of Respondent’s commitment to programs, assistance or support to enhance the capacity or facilitate the participation of M/WBE’s, including outreach and a proposed mentoring program.

14. M/WBE Evaluation Criteria Cont.
20 Points
Proposal will be evaluated based on:
PRIVATE SECTOR PARTICIPATION
Describe Respondent’s ability to demonstrate M/WBE participation on private sector work or on contracts that require no goals. How is the overall effectiveness of Respondent’s diversity and inclusion initiatives measured? Is it tied to a goal or metric? If so, what is the goal/metric and how has Respondent performed in relation to the goal historically?
ASSURANCE
What steps will Respondent take to ensure it meets the M/WBE participation goal and does Respondent have a dispute resolution/mediation plan in place for modification, elimination or termination of a M/WBE. In addition, who will oversee Respondent’s M/WBE program and at what level are they within Respondent’s organization? Also describe this individual's commitment to M/WBE programs, assistance or support to enhance the capacity or facilitate the participation of M/WBE firms under the Agreement and any Delivery Orders issued pursuant to it. What systems does Respondent have in place to reach its M/WBE participation and is Respondent familiar with Board's B2GNOW system and, if not, what steps will Respondent take to learn the system?

15. ! M/WBE Certification Certificates due at time of submission
Certificates must be current and not expired
Commodity codes must be relevant to scope of work !
Certification not required to do business with DFW.
HOWEVER, if claiming M/WBE credit, certification is required
State of TX HUB, SBE, DBE and out-of-state certificates are not acceptable

16. M/WBE Certificate Requirements
Does certification match program goal?
Check expiration date. Not valid if expired.
Do the commodity codes cover your proposed scope of work? 16

17. Approved Certifying Entities
Contracting Opportunity Forum
6/17/2016
Approved Certifying Entities
NORTH CENTRAL TX REGIONAL CERTIFICATION AGENCY
624 Six Flags Drive, Suite 100
Arlington, TX 76011
(817) or
(Processing timeframe: 60 – 90)
DFW MINORITY SUPPLIER DEVELOPMENT COUNCIL
8828 N. Stemmons Freeway, Suite 550
Dallas, TX 75247
(214) or
(Processing timeframe: days)
WOMEN’S BUSINESS COUNCIL SOUTHWEST
2201 N. Collins Street
Arlington, TX 76011
(817) or
(Processing timeframe: days)

18. ! Relevant Market Area North TX Commission
Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall and Wise counties !
M/WBE must have a ‘Place of Business’ inside the airport’s Relevant Market Area
‘Place of Business’ is defined as an ‘establishment’ independently and distinctly owned, where business is conducted, goods are made or stored or processed or where services are rendered
Not acceptable: P.O. Box or virtual offices and staffing services

19. Good Faith Efforts (GFE)
Requirements
Non-certified firms must meet the goal or demonstrate GFE to achieve goal
GFE required only if the M/WBE goal is not met or only partially achieved
GFE should not be considered a template, checklist or quantitative formula
DFW will evaluate the GFE on quality, quantity, and intensity of the different kinds of efforts that the bidder/proposer made prior to proposal submission !
All factors outlined and support documentation are required
Lack of support documentation will deem the Proposer non-responsive
Pro forma efforts are not considered good faith efforts

20. Counting M/WBE Participation
M/WBE Primes can count their self-performance toward meeting the M/WBE goal, but only for the scope of work and at the percentage level they will self-perform
A Contractor cannot count toward the Contract Specific Goal amounts paid to an affiliate subcontractor
Supplier participation not the same as counting subcontractor participation

21. Supplier Participation Options
MANUFACTURER
If the materials or supplies are obtained from a M/WBE manufacturer, count 100% of the cost of the materials or supplies towards the M/WBE goal
REGULAR DEALER
If the materials or supplies are purchased from a M/WBE regular dealer, count 60% of the cost of the materials or supplies towards the M/WBE goal
BROKER
If the M/WBE firm is acting as an intermediary between two or more firms for the acquisition of supplies, materials or equipment for a fee, count only the fees and commissions at 100%
MANUFACTURER’S REPRESENTATIVE
If the M/WBE firm is representing a manufacturer for a fee or commission, count only the fees and commissions at 100% 21

22. Commitment to M/WBE Goal
Identify commitment to meet and/or exceed the M/WBE Goal

23. Schedule of Subcontractors and Intent to Perform
Intent to Perform represents a commitment by the Prime Contractor that if it is awarded the contract, it will enter into a subcontract with the M/WBE for the work described on the form
Prime
must sign
Identify all subcontractor, certification status, scope of work, percentage and dollar commitment for each
Market Area
and no Affiliation confirmation
Tier Level
M/WBE Sub
must sign

24. Identifying Prospective M/WBE Partners
Pre-Proposal Sign In Sheet
Minority Chambers
Advocacy Organizations
Certifications Agencies
DFW D/S/M/WBE Online Directory !
DFW’s Directory is not a ‘certification database’.
It is a listing of certified firms that have expressed an interest in doing business with DFW or are currently doing business with DFW

25. Non-Compliance with M/WBE Program
The DFW Board may exercise any of following remedies: C D A B
WITHHOLDING FUNDS
payable under this Contract, including, but not limited to, funds payable for work self-performed by the Contractor or applicable retainage
TEMPORARILY SUSPENDING
at no cost to DFW, Contractor’s performance under the Agreement / Contract
TERMINATION OF THE AGREEMENT/
CONTRACT
SUSPENSION/
DEBARMENT
in accordance with applicable law, of the Contractor from participating in any solicitations issued by DFW for severity of breach of Contract
*These remedies are in addition to any other remedies available to the Board under this Contract or at law or in equity

26. Common Submission Errors
Sign all required documents
Submit required/correct M/WBE certificates for all identified M/WBE firms
Propose with M/WBE firms that have a place of business within the Relevant Market Area
Provide certificates for firms that are listed on the Schedule of Subcontractors DO DO
NOT
Submit certificates with expired dates
Use ‘TBD’ on Schedule of Subs instead of $ and %
Use GFE plan as a checklist and fail to submit support documentation

27. Contact Information
General: or
Danielle Thompson
Cheryll Jeter
Bennie Miller Jr
Business Diversity Manager
Business Specialist
Business Specialist
ACDBE, DBE & TRIP Program
MBE, M/WBE & SBE Programs
SBE Program
Ricardo Cardoza
Business Specialist
Diversity Compliance Specialist
MBE, M/WBE Programs – 3rd Party Contracts
SBE Program – ITS
B2Gnow

28. Environmental Affairs Kris Russell Environmental Program Manager

29. Background

30. General Scope Items General Description
The Sustainability Consultant will serve DFW in two critical areas:
Sustainability Planning – Envisioning a future state for the airport where it can achieve sustainable growth according to the EONS framework.
Innovation Catalyst – Identifying, facilitating, and accelerating the adoption of clean technology innovation across airport operations and business practices.

31. General Scope Items Major Work Items Sustainability Management Plan
Green Building Standards
Zero Waste Plan
Connecting DFW to Clean Technologies

32. Questions

33. Closing All Questions/ Clarifications MUST be in writing addressed to:
Edward Griffin, Contract Administrator
Cut off for questions is June 6, :00PM
Qualifications are due on June 20, 2019 at DFW International Airport Design, Code, and Construction Office BEFORE 11:00am (CST)