1. Welcome to MySafeWorkplace® Company’s Anonymous and Confidential Incident Reporting System

2. Overview Introduction to MySafeWorkplace® Benefits of MySafeWorkplace®
Company Policies
Possible Topics to Report
Service Availability
How to File a Report
Anonymity Options
Report Distribution
Checking Report Status
Frequently Asked Questions
June 4, 2019

3. Introduction to MySafeWorkplace®
MySafeWorkplace® helps our organization:
Provide an early warning system of potential misconduct
Provide an environment that values employee safety and security
Create an inhospitable environment for workplace misconduct, and reduce losses and expenses resulting from employee theft, fraud, as well as substance abuse or threats of violence
MySafeWorkplace® is your personal 24-hour incident reporting service:
Confidential and anonymous
Easy to file a report
Immediate distribution of your report to designated senior managers within the company
June 4, 2019

4. MySafeWorkplace® An Added Employee Benefit
This tool is NOT a replacement of current policies and procedures - it is an added benefit
Please use the company’s current policies and procedures to bring forward concerns
If you do not feel comfortable with these procedures, please utilize the MySafeWorkplace® solution
The staff at MySafeWorkplace®
are not employees of the company
June 4, 2019

5. Company Policies
Insert summary of company ethics, code of conduct, or other policies governing employee misconduct and reporting
June 4, 2019

6. What Can I Report On?
The company has customized a list of different incident types that you can submit reports on, including:
Theft or Vandalism
Accounting/Audit Related Complaints or Concerns
Compliance/Regulation Violations
Discrimination
Employee Relations
Environmental Issues
Ethics Violations
Falsifying Documents
Harassment
Poor Customer Service
Sexual Harassment
Substance Abuse
Unfair Labor Practices
Unsafe Work Conditions
Workplace Violence
June 4, 2019

7. Available 24 x 7 x 365 Via Phone and Internet
Toll-free phone access
Calls answered by a live agent
Assistance available for nearly 160 languages
Report written in your own words
Access code and your own password provided to check the status of your report
Internet access
Easy to complete report form, including spell-check and review before submission
Definitions provided where needed
June 4, 2019

8. Make a Report www.MySafeWorkplace.com
The reporting party can check on the status of their own report through the call center or website.
The reporting party can speak with a live call center agent or use the website to submit a report.
June 4, 2019

9. Organization Name Search
Type in the company name in the search field, and then select it in the drop-down selection box below. Once completed, click on Next.
June 4, 2019

10. Selection of the Incident Type
The company has customized a complete list of incidents you can file a report on.
June 4, 2019

11. Three levels of anonymity:
Incident Report Form
Locations and Departments can be selected from pick lists; or departments can be entered free-form.
Three levels of anonymity:
In addition to remaining anonymous or providing contact information, you may Remain Anonymous Toward Your Organization. At the organization’s request, MySafeWorkplace® can contact you for follow-up – which allows for ongoing communications while protecting your anonymity.
The date and time of an incident can be specific or general (such as “last week” or “ongoing”).
June 4, 2019

12. Importance of Anonymity Choices
You decide whether or not to provide any contact information!
Stay anonymous and do not provide any contact information
Provide contact information
- or -
You may choose to Remain Anonymous Toward Your Organization, but provide MySafeWorkplace® staff with contact information.
If you choose this option, the Company will not know who you are and will not know any of your contact information
This option is very helpful to enable communications between you and the Company. If you do not respond to messages posted by the Company via the MySafeWorkplace® website, the Company can request that MySafeWorkplace® contact you on their behalf. You then have the option to view the message and respond via the website; or provide your response to the staff at MySafeWorkplace® who will post your reply.
June 4, 2019

13. Select Location and Department
Select the location where the incident occurred (a location selection is required)
Select from the department drop-down list, enter a department name in the box provided, or bypass it entirely (department identification is not required)
Select the date and time of the incident, either from the drop-down date and time fields, or enter an unspecified time in the box provided (such as “last week” or “ongoing” )
The only department associated with this location is ALL, and that is to be sensitive to your anonymity. Some departments may have only a couple of people associated with it and Corporate Express wanted you folks to have the ability to make the decision as to whether or not you would disclose which department/or area in this facility you work in.
June 4, 2019

14. Follow-up questions are based on answers provided
Incident Questions
Only questions pertinent to the incident type will be displayed
Accounting Error:
What monetary loss?
Follow-up questions are based on answers provided
Threat of Violence:
Were you the target?
June 4, 2019

15. Spell Check Available
You can check for any spelling errors prior to submitting your report and when you post any follow-up messages to the Company
June 4, 2019

16. Suspected Involvement
This feature allows you to identify the individuals you suspect may be involved.
June 4, 2019

17. Submit Your Report Document Your Access Code and Password
Note: Your report is NOT submitted until you see this screen!
MSW ********
Instructions to log into the website or call back to check on your report
Randomly generated access number unique for each report
Your personal password, which you create
Discuss wallet cards here! Possibly distribute or at the end……
June 4, 2019

18. Report Distribution
The individuals deemed appropriate to receive reports within the Company will log in and retrieve reports based on the incident type and location identified in the report
If you chose “remain anonymous” or “remain anonymous toward your organization,” the Company will NOT know your identity from the report
June 4, 2019

19. How to Check Report Status
You are encouraged to check status within hours of submission
Two Ways to Check Report Status
Go to and click “Report Status”
Call and ask for “Report Status”
You MUST have your access number and password - both of which are provided upon submission of your report
Anonymously communicate with your organization by using the Message Board (“Talk to Your Organization” button on the report form)
June 4, 2019

20. Check Status www.MySafeWorkplace.com
You can check on the status of your own report through the call center or website.
June 4, 2019

21. Report Status Portal
Login screen where you can access your report. You will enter your unique MSW Access Number and your Personal Password.
June 4, 2019

22. Report Status and Message Board
Status of reports will be either New, Reviewed, Action Pending, Closed, or Reopened
Check for messages, reply to messages, or post new messages here
Add more information to your report or reply to a message posted from the Company
June 4, 2019

23. FAQ Is This Service Confidential?
Yes
You determine whether or not to provide your contact information. You will have three options regarding anonymity when submitting a report:
Remain completely anonymous
Remain anonymous towards the Company, but provide your contact information to MySafeWorkplace® so the staff at MySafeWorkplace® may contact you, if and when appropriate
Provide your contact information to the Company and the professionals at MySafeWorkplace®
You may also name other individuals whom you would like to receive a copy of your report, understanding there is no guarantee. In these instances, the report will include that information and it is up to the discretion of the Company if they forward the report to those individuals.
No one has access to your report except you and those designated by the Company to receive reports based on location and incident type.
June 4, 2019

24. FAQ Can I report anonymously?
Yes
MySafeWorkplace® was designed to allow for the completion of reports without the reporting party supplying a name or personal information.
June 4, 2019

25. FAQ What will happen after I submit my report?
The report is transmitted in its entirety to pre-designated representatives within the Company
All of the information is reported to the Company without editing or revision by the MySafeWorkplace® staff
The Company can respond to the report as they deem appropriate
June 4, 2019

26. FAQ Can I receive follow-up information after I have submitted my report?
Yes
Go to and click on the “Go” button next to “Check Status”. Enter your password and the access code you received when you submitted your report. Be sure to click on “Talk to Your Organization” to see if there are messages from the Company to you. You may reply or post additional messages as well.
Call the toll-free number ( ) and speak with one of the trained professionals at MySafeWorkplace®. Provide your password and the access code you received when you submitted your report. The staff can tell you the status of your report and any messages for you from the Company, as well as post any replies or additional messages you may have.
Regardless of whether you use the internet or the call center, you must have both your access code and password to check on your report.
June 4, 2019

27. FAQ What will the company do with the information?
All reports are accessed electronically by one of the Company’s pre-designated recipients.
The Company has the ability to take whatever actions are deemed necessary to address the reported concern. This may include consulting with legal counsel or other external experts in order to determine the best course of action.
While MySafeWorkplace® may make suggestions when asked, the Company is not obligated to accept or adhere to any particular advice.
The Company has no duty to provide specific details surrounding their investigative efforts.
June 4, 2019

28. FAQ Will MySafeWorkplace® refuse to accept any reports?No
MySafeWorkplace® will record and relay all information that is submitted through the web site or call center.
Any and all information received will be transmitted to the Company, unmodified.
June 4, 2019

29. Important Reminders
Document your access number and password for each report
Check the status of your report 24 to 48 hours after submission
You CANNOT change a report once it is submitted
You CANNOT delete a report once it is submitted
June 4, 2019

30. Additional Reminders
MySafeWorkplace® is not a replacement of current policies and procedures – it is an added benefit the Company is providing to our employees. Please review your employee handbook.
This is NOT a replacement for 911 or other emergency services
This is NOT an affiliate of the Company
This is NOT a support line to obtain advice or legal counsel
June 4, 2019

31. Thank You. We look forward to implementing this new employee benefit
Thank You. We look forward to implementing this new employee benefit!