1. WP6 Project Management Reponsible Institutions: IOER, TUD-EPC, CAUPD
Presenter: Claudia Hawke (TUD-EPC)

2. Objectives
Manage the project scientifically and administratively, coordinate with the External Advisory Board, and link with European Commission and other relevant stakeholders in an effective and inclusive manner to:
Guarantee that the project objectives will be achieved with high quality, within the planned time and the allocated budget;
Assure the integration of research results of the different Work Packages into joint products and publications;
Provide for smooth communication between the Consortium and the European Commission
Provide tools for communication with other stakeholders to ensure visibility of the project.
WP 6 Project Management

3. Tasks
Task 6.1: Scientific coordination and quality management (IOER, CAUPD)
Integration of scientific project results of the different Work Packages
Consortium Meeting Coordination
Project Steering Board (PSB) Coordination
External Advisory Board (EAB) Coordination
Risk Management
Data Management
Task 6.2: Legal, financial and administrative management (TUD-EPC, IOER, CAUPD)
Management and Coordination Plan
Administrative management
Financial management
Task 6.3: Internal communication and communication tools (IOER, TUD-EPC, CAUPD)
Internal communication
Project Website and awareness raising tools
Communication material
WP 6 Project Management

4. Results Task 6.1 Scientific coordination and quality management
The Management Structure was set up according to the GA establishing:
Project Steering Board (PSB) – one representative per partner
External Advisory Board (EAB)
Meetings:
Kick-off Meeting Dresden, Germany, Jan
Project Week in Beijing, China, Sep
incl. PSB and EAB meeting
Monthly WebMeetings since Feb. 2018
Deliverables submitted:
D6.5 Data Management Plan
EAB members
M. Bagnasco
Progetto CMR, CN
F. Graezer Bideau
EPFL, CH
T. Kalbro
Royal Inst. of Techn., SE
S. Li,
Dev. Res. Center of the State Council, CN
K. Mühlhahn,
FU Berlin, DE
Y. Ren,
Fudan Univ., CN
M. Wolfram,
Yonsei Univ., KOR
L. Zan,
Univ. of Bologna, IT
G. Zhang
Urban China Initiative, CN
Z. Zhank,
UN-Habitat Progr., CN
WP 6 Project Management

5. Results Task 6.1 Scientific coordination and quality management
Workshops organised:
Young Researchers Workshop on “Sustainable Urbanisation in the EU and in China” (Sep , Beijing, 32 participants)
Joint TRANS-URBAN-EU-CHINA / JPI Urban Europe / URBAN-EU-CHINA / CAUPD Workshop on “Urban Living Labs (ULL): Testing grounds for urban in-novation and transformation” (Sep , Beijing, 40 participants)
TRANS-URBAN-EU-CHINA Project Meeting Workshop on “Theoretical aspects of transition towards urban sustainability and the role of socially integrative cities” (Sep. 2018, Beijing, 36 participants)
Book on “Sustainable urbanisation in Europe and China – facilitating the transition towards socially integrative cities”:
Concept group established
Definition of concept, structure, authors and content of the different chapters ongoing
WP 6 Project Management

6. Results Task 6.2 Legal, financial and administrative management
Deliverables submitted:
D6.1 Management and Coordination Plan
Management structures
Progress monitoring (internal and external reporting)
Cost/budget managment
Quality management (incl. review process for deliverables)
Communication management
Risk management
Further activities:
Distribution of pre-financing
Setup of mailing lists and internal website for document sharing
Preparation of 6-month internal report (technical and financial)
Preparation of 1st Periodic Report (technical and financial)
WP 6 Project Management

7. Results Task 6.3 Internal communication and communication tools
Deliverables submitted:
D6.2 Project logo, templates and communication material
D6.3 Technical project communication tools
D6.4 Website and project presence in social media
Project logo Report template Flyer Roll-up
WP 6 Project Management

8. Results Task 6.3 Internal communication and communication tools
D6.4 Website and project presence in social media
WeChat “gh_e108218b5f00” or
“中欧可持续城镇化合作项目”
Social media profiles in
Project website
Twitter
LinkedIn
Research Gate CHINA-Transition-towards-urban-sustainability-through-socially-integrative- city
WeChat (gh_e108218b5f00)
WP 6 Project Management

9. Overview Deliverables
Lead
Delivery
D6.1 Management and Coordination Plan
IOER
D6.2 Project logo, templates and communication material
D6.3 Technical project communication tools
D5.1 Dissemination and exploitation strategy (DES)
EUR
D6.4 Website and project presence in social media
D6.5 Data Management Plan
D4.1 Setting up the Big Data analytics framework including open data and the online ‘Community of Communities’
CUIC
D1.1 Report, including good practice examples in Europe and China, derived from the knowledge base
POLITO
D2.1 Report on good practice and success factors for the development of strategies for sustainable cities, integrative planning and implementation in China and Europe
AIT
D3.1 Report on the current framework and situation of urban renewal, urban expansion as well as land management and land banking (incl. land administration) in China and Europe
D5.2 Report on the Living Lab knowledge base
NTNU
* WP7 Deliverables in WP7 presentation
WP 6 Project Management

10. Overview Milestones Milestone Lead Achievement
MS1 Constitution of the External Advisory Board
IOER
MS2 Selection of 2 Chinese Living Labs
NTNU
MS3 Establishment of Reference Cities group
EUR
Not yet
MS4 Workshop at Living Lab 1 on knowledge base
due 9/19
MS5 Agreement on structure and content of the compendium on tools and measures for transition
MS6 Workshop at Living Lab 2 on transformative knowledge
due 5/20
MS7 Final agreement on which good practice examples shall be documented in the compendium
WP 6 Project Management

11. Gantt chart
WP 6 Project Management

12. Challenges
Milestone 3 (Establishment of Reference Cities group, due in M6) not yet achieved, but large number of cities identified, just no written commitment from
the cities
More communication and training events targeting cities to disseminate, discuss and promote the first project outputs from WP1-4
focus on a real working relationship with cities rather than formal commitment
Small delay of some deliverables due to Christmas and New Year holiday and internal review process.
WP 6 Project Management

13. Used resources
Planned versus spent effort per work package and per partner measured in person months
Spent effort is in line with work plan:
 Small underspend in WP2, WP3, WP4  Small underspend by ISINNOVA, TUD, CAUPD
 Small overspend by NTNU
WP 6 Project Management

14. Used resources Overspend:
NTNU had high travel costs, setting up the ULLs
POLITO had publication costs
UniMC had costs for WP workshop and dissemination
WP 6 Project Management

15. Outlook Next meetings:
Living Lab 1, incl. project meeting, PSB and EAB meeting, Sept. 2019
Living Lab 2, incl. project meeting, PSB and EAB meeting, Apr. 2020
GA Amendment to include 2-4 Living Labs and address review recommendations (if applicable)
Distribution of 1st interim payment
Implementation of recommendations from Ethics Advisor
WP 6 Project Management

16. Outlook – Upcoming Deliverables in 2019
Lead
Delivery
D6.6 Workshop Report on “Theoretical aspects of transition towards urban sustainability and the role of socially integrative cities”
IOER
3/19
D2.2 Concept for practical tools and mechanisms for the development of sustainable cities, integrative planning and implementation
AIT
6/19
D3.2 Concept for report on applicable legal, planning, fiscal and participatory instruments, and land bank-ing mechanism in regard to land administration systems for land allocation in urban expansion and urban renewal in China to address urban planners and urban planning authorities
D4.2 Critical review of the state of the art in SCBA in both Europe and China and recommended approaches and methods for the use of SCBA in urban planning and decision-making.
ISINNOVA
12/19
D6.10 European Policy Brief No. 1
EUR
WP 6 Project Management