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Microsoft PowerPoint 2016 Tips & Tricks Rich Malloy, Tech Help Today
Be sure to hand out the handouts and thank the organizer. Microsoft PowerPoint 2016
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Agenda
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Presenting Back to Agenda
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Presenter View (Alt + F5)
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Presenter View Magnifier
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Blanking the Screen Press B For a white screen, press W
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Quick Starts Save the presentation as a Show E.g., MySlides.ppsx
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Quick Run-Throughs Click the Reading View button
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Hyperlinks Not only for websites Can jump to any slide in your show
Great for a “table of contents” Title Slide
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Charts Back to Agenda
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Two Ways to Create Charts
In Excel In PowerPoint
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5 Paste Options for Charts
Use Destination Theme & Embed Workbook Keep Source Formatting & Embed Workbook
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5 Paste Options for Charts
Use Destination Theme & Link Data Keep Source Formatting & Link Data Picture
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Chart Basics Selecting Elements Selecting Parts of Elements
Axis, Series, Legend, etc. Selecting Parts of Elements A Single Data Point 3 Ways to Format Ribbon, Task Pane, Mac Annotations
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Chart Basics Selecting Elements Selecting Parts of Elements
3 Ways to Format Annotations
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3D Charts
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3D Pie Chart
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3D Column Chart
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Animated Charts
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Animated Charts – Exercise
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Backgrounds Back to Agenda
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Master Slides A Slide Master for each layout Master Slide Master
A set of Masters for each design template
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Selection Pane Click: Home > Select > Selection Pane
Shows different elements Easy to rearrange the elements
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Removing Backgrounds 2 Ways: Set a single color as transparent
Use the Remove Background tool
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The Remove Background Tool
Click: Picture Tools Format > Remove Background Adjust: Mark Items to Keep Mark Items to Delete
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Arranging Zoom back Back to Agenda
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Filling out Pictures Click: Format > Crop > Fill
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Fading a Background Insert a large white rectangle Adjust transparency
Or Black Adjust transparency Send backward
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Aligning Objects Select objects Click: Format > Align
Choose desired type of alignment
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Nudging Fine movements Press Ctrl + arrow key
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Setting Guide Lines Rt-click slide background Choose: Grids and Guides
Check: Display drawing guides on screen Choose: and select desired option
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Movement Back to Agenda
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Transition Morph Duplicate the current slide
Adjust elements on the duplicate Apply Morph transition to the dupe
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Transition Morph Example
Duplicate the current slide Adjust elements on the duplicate Apply Morph transition to the dupe
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Enhanced Morph One object morphs into another Both must have same name
Preceded by 2 exclamation marks E.g., !!Square
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Enhanced Morph One object morphs into another Both must have same name
Preceded by 2 exclamation marks E.g., !!Square
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Highlighting Points Each bullet point Turns gray
When the next bullet point Appears
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Zoom Click to zoom to a particular slide
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Animated Background Use a GIF file Rt-click slide: Format Background
As small as possible Rt-click slide: Format Background Select the GIF file
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Miscellaneous tips Zoom back Back to Agenda
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Beyond Bullet Points Instead of bullet points Use SmartArt
To attract attention
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Beyond Bullet Points Select text Click: Home > Convert to SmartArt
Choose desired diagram
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Design Ideas Easy way to get a new design
Click: Design > Design Ideas Design Ideas
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Creating a Design Template
Choose a Design template Edit the Slide Masters Click: Save current theme…
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