1. What makes a great Board member?
Board Orientation 2018
Part 1
What makes a great Board member?

2. Agenda What is ABC? What is a Board? What does a Board do?
Board Structure
Board Dream Team
Board Duties
ABC’s purpose
Strategic Plan
Chapter Operations
Finance

3. Principles of Merit Shop
What is ABC?
ABC is a 501(c)(6) trade association that is chartered as a chapter of the National ABC association.
Principles of Merit Shop

4. What is a Board? The Board of Directors governS the association
according to the bylaws.

5. What does a Board do? Sets policy Sets direction/strategic plan
Hires President & CEO
Establishes a balanced budget
Has fiduciary responsibility
What does a Board do?

6. Governs but does not manage
day-to-day operations
Board of Directors

7. How is the CFC ABC Board structured?
Board of Directors
Five Officers
Immediate Past Chair
Twelve Directors
Four Supplier/Associate Directors
Outlying Area Directors
Advisors to the Board
Treasurer
General Council

8. Board Structure Officers / Executive Committee Chair Chair-elect
Vice Chair & Secretary
Vice Chair
Vice Chair – Supplier/Associate member
Immediate Past Chair

9. Board Structure Directors Advisors to the Board
– At Large members (12)
– Associate/Supplier members (4)
– Outlying county members
Advisors to the Board
– Treasurer
– General Counsel

10. Board Organization Board of Directors Executive Committee
Membership at Large elects
Board of Directors
Executive Committee
Chairman of the Board
Chairman-elect
Vice Chairman & Secretary
Vice Chairman
Immediate Past Chairman (not elected)
Advisors to the Board
General Counsel (Attorney) (not elected)
Treasurer (Certified Public Accountant)
Directors at Large
Twelve At-large Directors
Four Supplier/Associate Directors
One Director may also be elected from each Outlying County
(Brevard, Lake, Volusia, and Osceola Counties)
President & CEO
Board hires

11. Board Term of Office Board of Directors
Executive Committee one year term of office
Treasurer (Certified Public Accountant) one year term of office
Directors three year terms, which are staggered
Four at-large Directors 1 year remaining
Four at-large Directors 2 years remaining
Four at-large Directors 3 years remaining
Two Supplier/Associate Directors 3 years remaining
Two Supplier/Associate Directors 1 year remaining
One Director may also be appointed by the Board from each Outlying County
(Brevard, Lake, Polk, Volusia, and Osceola Counties); to serve annual terms

12. The Board / CEO Team
The Board sets strategic policy and direction, based on mission
The President & CEO makes it happen
Honest and open communication is a two-way street, are necessary for the team to work well together

13. The Board Dream Team Knowledge & experience Balanced membership
Think strategically
Set expectations for success
Hold each other accountable
Visible leaders

14. Board of Directors’ Duties & Responsibilities

15. Follow the Law & Rules Federal and State laws Chapter Bylaws
Policies and procedures
Follow confidentiality policies
Anti-trust policy
Anti-discrimination policy
Conflict of interest policy
Whistle Blower policy
Document retention policy
Legal advice should not be ignored

16. Accountability breeds response-ability – Stephen R. Covey
Responsibilities are in place for accountability.
Accountability is critical for achieving winning results.
Accountability breeds response-ability – Stephen R. Covey

17. Board Responsibilities
Be informed –
Mission & Purpose
Services
Programs
Plan & Policies
Strategic planning
Ensure adequate resources
Attend all scheduled board meetings
Review materials prior to meetings
Fiduciary responsibility

18. Fiduciary Responsibility
Care
Loyalty
Obedience

19. Duty of Care Be active in organizational planning and decision-making.
Exercise reasonable care in making decisions for the organization.

20. Duty of Loyalty
Never use information gained through your position for personal gain.
Always act in the best interests of the organization.
Avoid conflicts of interest or the appearance of conflicts.
Follow ABC’s ethics policies.

21. Duty of Obedience
A board member must be dedicated and knowledgeable to ABC’s mission and goals.
Make sure ABC is abiding all laws and regulations.

22. Why is ABC here? Core Focus
Purpose: To create common community success
Our Niche: Through advocacy, education and connectivity
Why is ABC here?

23. Target Market Demographics
commercial construction contractors
20+ employees
over $3 million in annual revenue
who are seeking or doing business with ABC members
Marketing Strategy

24. Marketing Strategy Target Market Geographics
located in or doing business in the five county areas around Orlando
Orange
Seminole
Lake
Osceola
Volusia
Marketing Strategy

25. Target Market Philosophical
community minded
believes in free enterprise
produce a quality service
have merit shop mentality
get involved
gives back to the industry
Marketing Strategy

26. Marketing Strategy ABC Uniques Connections Education Protection
networking
Education
industry specific
workforce development
Protection
protecting your business
Competition
offering tools and resources for competing
Help increase profitability
Marketing Strategy

27. Strategic Plan Focus Target Market Connections Education Protection
Competition
Target Market

28. Strategic Plan

29. Assess where the organization is. Define goals for where it should go.
Strategic Planning
Assess where the organization is. Define goals for where it should go.

30. Chapter Operations
Things are accomplished through committees and staff.
Committees and staff are extensions of the Board, both doing work for and reporting to the Board.

31. Why Committees are Essential
CFC ABC Board Orientation
Why Committees are Essential
The Board cannot do everything themselves
Involve members
in development
in delivery of services
Engage members
Represent member opinions
Opportunity for interaction
Forum for presenting multiple points of view
Training ground for future leadership

32. Types of Committees
Standing Committees are specified in the organization’s By-Laws:
Nominations
Finance & Audit
Investment
Workforce
Program & Service Committees
have regular members & board members
Short term or on-going
Task Force
Single task
Short term

33. CFC ABC Board Orientation
CFC ABC Organizational Chart 2019
Board of Directors
Business Development
Legislative Affairs
Training & Development
Membership
Governance
Business Development
Legislative/PAC
ABC/UCF Student Chapter
Membership Development
Finance
Excellence in Construction
ABC of FL
Safety
Nominations
Golf
Workforce
Poker Run
Young Professional
Programs & Events
Reference – C –

34. Finances
Income
Expense
Financial Health $

35. $ Income Membership dues Program fees Sponsorships Donations
Fund raising activities
Rentals and leasing income
Product sales
Investment income $

36. $ Program Expenses State and National dues
Educational program expenses
Meetings expenses
Publication expenses
Cost of goods for resale $

37. General & Administrative Expenses
Personnel
Travel, Meetings & Conferences
Communications Expense
Occupancy Expenses
Office Expenses
Other G&A Expenses $

38. Other Expenses
Depreciation
Workforce Contributions $

39. $ Financial Health Profitability Assets & Liability
Membership Retention $

40. $ Profitability Non-profit is a tax status Break even or surplus
Balanced budget $

41. $ Assets & Liabilities Cash = $900,000 ABC owns building and land
Fixed assets = $1.7 million
Total assets = $2.9 million
Liabilities = $660,000
Retained earnings $2+ million $

42. Membership Retention in Units

43. $ Financials Fiscal year – January 1 through December 31
Accrual Method
Monthly financials
Balance sheet
Profit & loss compared to budget
Profit & loss compared to previous year
CPA Review/Audit $

44. Board Member Success

45. Board Member Success What ABC is What a Board is What a Board does
How a Board is structured
The making of a Dream Team
Director duties
Purpose and reason for existing
Importance of strategic planning
How CFC ABC operates
CFC ABC financial health

46. Is Bright