1. Special Education “Huddle”
November 4th, 2014

2. November 4th, 2014 Special Education “Huddle”
6/29/2019
November 4th, 2014 Special Education “Huddle”
Good Morning and Welcome! We will begin the Huddle shortly.
Dial in number is
URL
Goal: Provide a weekly forum to answer LEA questions on Special Education Data Reporting.
Support at:

3. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones) ; many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you

4. AGENDA Special Education December Count Updated Timeline Staff Changes
6/29/2019
AGENDA
Special Education December Count
Updated Timeline
Staff Changes
Status of Bugs
Documentation
Interchanges that make up the December Count Snapshot
Groups in IDM needed

5. December Count IdM Roles
Special Education December Count Respondents will need:
Interchange role (s)
Special Education IEP Interchange:
PIPELINE SPE~LEAUSER
able to submit and modify in ESSU IEP Interchange AND Data Pipeline
Staff Interchange: 1 role per dataset (STF) per account:
PIPELINE STF~LEAVIEWER view only role
PIPELINE STF~LEAUSER Submit and Modify role

6. Snapshot Roles Snapshot role:
2 options- choose 1 from below per person (2 will lock you out)
DEC~LEAAPPROVER
can create snapshots and submit final data to CDE
Every AU needs at least one LEA Approver
DEC~LEAUSER
can create snapshots but doesn’t have ability to submit final data to CDE 6

7. December Count IdM roles
Reporting options:
Districts can report all Staff –regular and Special Ed
Ex: STF~LEAUSER
AUs can report Special Education Staff only
Ex: STF~LEAUSER
BOCES can only report those staff that aren’t associated with a district or the schools associated with that district
Ex: STF~LEAUSER 7

8. Example Accounts PIPELINE-1001-STF~LEAVIEWER Read-Only Role
Spongebob Squarepants : District is submitting the Staff files
PIPELINE-1001-STF~LEAVIEWER Read-Only Role
district view only role to verify files, errors being resolved, etc.
PIPELINE DEC~LEAAPPROVER Approver Role
PIPELINE SPE~LEAUSER Submit and Modify Role
Minnie Mouse: AU is submitting the Staff files
PIPELINE STF~LEAUSER Submit and Modify Role
PIPELINE SPE~LEAUSER Submit and Modify Role
PIPELINE DEC~LEAAPPROVER Approver Role 8

9. What NOT to do Assign 2 STF roles to the same individual
No-no example: STF~LEAUSER and STF~LEAUSER
No-no example: STF~LEAVIEWER and STF~LEAUSER
An individual cannot have more than one STF role assigned to their account. Two roles of the same group (ex: STF or DEC) will lock you out of the system. 9

10. Documentation Interchanges Snapshot Special Education IEP Staff
Child
Participation
Staff
Staff Profile
Staff Assignment Association
Snapshot
Special Education December Count 10

11. Interchanges
Special Education IEP Child
Working on updating the template used to submit files to ESSU
Working on updating the template used to submit files to DP
Special Education IEP Participation
Staff Profile
Excel Spreadsheet available
Staff Assignment 11

12. Snapshot What data is included? 12

13. Timeline The final timeline has been posted on-line Interchanges
Opened October 1, 2014
Snapshot
Will Open November 10th, 2014
Annual Count Date December 1, 2014 13

14. Defects Known Special Education IEP Defects Known Staff Defects
Will be posted under Interchanges, Special Education IEP
Known Staff Defects
Not sure where Annette will post Staff Interchange Level Defects – assume it will be under Interchanges, Staff
Known Special Education December Count Defects 14

15. Special Education December Count Contact Information
Kristi Gleason SPED December Count collection coordinator –
SPED December Count Data Team Members:
Lindsey Heitman –
Orla Bolger – (out of the office until end of November)
For technical support questions, please and remember to cc the SPED December Count data team. 15

16. Thank you for joining us today!